Statistics is an important tool used by any service organization to measure the volume and nature of work it carries out in serving its various users.<br />It informs the planning and budgeting processes<br />Therefore libraries should take statistics as a major component that can be used to show where gaps exist in order to make meaningful decisions<br />Usage statistics are collected in conjunction with almost every library process, examples of library statistics are as follows; Number of loans, Library acquisitions (ordering), Library shelving, Number of library visitors ( Chiware and Mbambo-Thata, 2009)<br />Introduction<br />
University of Botswana library has found it important to buy 13 hand- held scanners for capturing in-house usage statistics<br />Each faculty team (floor) has been assigned some hand held scanner and the shelving team in each faculty (floor) is responsible for capturing data through the use of the scanners<br />The scanning process is normally done before shelving starts every day<br />UB Library-its experience<br />
Identify items that are frequently used within the library<br />Determine staffing workload at the floors (faculty team)<br />Combine with circulation statistics to identify items that have never been used <br />Use in conjunction with circulation statistics to assess book use to help decide which titles need to be increased <br />Objectives of capturing In-house statistics<br />
Scanning processes<br />Switch on the scanner<br />Choose option one “collect data” through the use of white arrows<br />Press Enter<br />Scan barcodes -press the yellow button plus the left blue button.<br />Switch off the scanner after the process<br />
Downloading process-from the scanner to the PC<br />Connect the hand held scanner to the computer<br />Switch on the scanner<br />Choose option two “up load data” <br />Click ENTER from the scanner<br />Double click on the portable reader “scanner icon” from your computer<br />Type the file name <br /> Click OK for the scanner to start loading<br />
Downloading Process-to Millennium<br />Login on Millennium Circulation, then click on Count Use<br />
Downloading Process-to Millennium cont…<br />Click Process File<br />
Downloading Process-to Millennium cont…<br />Choose the file you want to download<br />
Downloading Process-to Millennium cont…<br />Take note of the pop up messages as the scanner download<br />
During the downloading process, you can identify items that share barcodes and those that are not in the system<br />N.B: For you to know the internal/inhouseusage of each item, you should create list <br />Summary<br />
Some barcodes are written by hand<br />Scanning process is time consuming<br />Downloading of scanners and statistics analysis is done after a long period of time by assistant librarian (circulation)<br />Inconsistence of scanning <br />Challenges<br />
Hand written barcode should be printed<br />Employ full time shelvers<br />Each assistant librarian should download their own scanner and analyze statistics<br />Recommendations<br />
Chiware , E. and Mbambo-Thata, B. (2009) Current trends in the collection and use of statistics in academic and public libraries in Africa. In Heaney, M. (ed.) Library statistics for the twenty-first century world: IFLA publications 138, national conference, 71-87.<br />Millennium Manual<br />References<br />
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