In the last month Presentations How many presentations were good?

In the last month

Presentations

How many presentations were good?

C ontent S lides P resenter Presentation

Great Content : bad Slides will not damage the presentation... Bad content: great Slides cannot improve bad Content! (Osterwalder A, 2006)

Great Content :

bad Slides will not damage the presentation...

Bad content:

great Slides cannot improve bad Content! (Osterwalder A, 2006)

Content

Know s tandard of the audience. - Do they have a background like yours? -Don’t assume the audience will all be experts. -Never underestimate your audience! Time allotted to you.

Know s tandard of the audience.

- Do they have a background like yours?

-Don’t assume the audience will all be experts.

-Never underestimate your audience!

Time allotted to you.

New information Novel discovery Answers an interesting question Describes important ideas Concise& to the point

New information

Novel discovery

Answers an interesting question

Describes important ideas

Concise& to the point

Slides 1. Outline slide 2. Layout 3. Structure 4. Animation 5. Bullets 6. Fonts 7. Color 8 . Illustrations 9. Graphs 10. Video clips 11. Audio clips 12. Spelling& Grammar 13. Conclusion 14. Questions

The slides should enhance the presentation, not be the presentation ( Compton K, 2002) Goals: Convey the necessary information Be readable/understandable Be interesting (enough) Avoid: Over stimulation Boring

The slides should enhance the presentation, not be the presentation ( Compton K, 2002)

Goals:

Convey the necessary information

Be readable/understandable

Be interesting (enough)

Avoid:

Over stimulation

Boring

1. Outline slide Start with Main points Follow the order of your outline for the rest of the presentation

Start with

Main points

Follow the order of your outline for the rest of the presentation

2. Layout Simple but attractive The same layout

Simple but attractive

The same layout

Avoid backgrounds that are distracting or difficult to read from

Avoid backgrounds that are distracting or difficult to read from

3. Structure Write in point form (Bullets). DO NOT use sentences or paragraphs. Avoid wordiness: use key words& phrases Simple image on every slide. Balance of Slide Elements: text, graphics {You want the audience to focus on what you present, not the way you present}.

Write in point form (Bullets). DO NOT use sentences or paragraphs.

Avoid wordiness: use key words& phrases

Simple image on every slide.

Balance of Slide Elements: text, graphics

{You want the audience to focus on what you present, not the way you present}.

Bad This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

4. Animation Show one point at a time: Audience concentrate on what you are saying Prevent audience from reading ahead keep your presentation focused

Show one point at a time:

Audience concentrate on what you are saying

Prevent audience from reading ahead

keep your presentation focused

Use the “Slide show” - “animations” -”custom”- option Same animation Simple "Wipe Left-to-Right" is good Do not use: Distracting animation Move" or "Fly" {too tedious& slow} (used in many presentations today).

Use the “Slide show” - “animations” -”custom”- option

Same animation

Simple "Wipe Left-to-Right" is good

Do not use:

Distracting animation

Move" or "Fly" {too tedious& slow}

(used in many presentations today).

5.Bullets 3-6 bullets/ slide 4 if large title, logo, picture Each bullet 1 line, 2 at the most. This is known as “cueing” “ cue” the audience in what you are going to say. This gives the audience a “framework” to build upon.

3-6 bullets/ slide

4 if large title, logo, picture

Each bullet 1 line, 2 at the most.

This is known as “cueing”

“ cue” the audience in what you are going to say.

This gives the audience a “framework” to build upon.

Crowded text: audience will not read it. Reading speed does not match listening speed: confuse instead of reinforcing each other.

Crowded text: audience will not read it.

Reading speed does not match listening speed:

confuse instead of reinforcing each other.

6. Fonts Size: Title: at least 28-point. Text: at least 18-point References: 14-point Different size for main points& secondary points Text can be read from the back of the room.

Size:

Title: at least 28-point.

Text: at least 18-point

References: 14-point

Different size for main points& secondary points

Text can be read from the back of the room.

You are close to your monitor Your audience is far from the screen Tahoma 32 pt 28 pt 24 pt 20 pt 18 pt 16 pt 14 pt 12 pt 10 pt TNR 32 pt 28 pt 24 pt 20 pt 18 pt 16 pt 14 pt 12 pt 10 pt Courier 32 pt 28 pt 24 pt 20 pt 18 pt 16 pt 14 pt 12 pt 10 pt Comic 32 pt 28 pt 24 pt 20 pt 18 pt 16 pt 14 pt 12 pt 10 pt Lucida Sans 32 pt 28 pt 24 pt 20 pt 18 pt 16 pt 14 pt 12 pt 10 pt

You are close to your monitor

Your audience is far from the screen

Tahoma

32 pt

28 pt

24 pt

20 pt

18 pt

16 pt

14 pt

12 pt

10 pt

TNR

32 pt

28 pt

24 pt

20 pt

18 pt

16 pt

14 pt

12 pt

10 pt

Courier

32 pt

28 pt

24 pt

20 pt

18 pt

16 pt

14 pt

12 pt

10 pt

Comic

32 pt

28 pt

24 pt

20 pt

18 pt

16 pt

14 pt

12 pt

10 pt

Lucida Sans

32 pt

28 pt

24 pt

20 pt

18 pt

16 pt

14 pt

12 pt

10 pt

Type Main font: same 2 complementary fonts: Arial& Arial Bold. Serif font: e. g. Times New Roman Used in documents filled with lots of text. {Easier to read at small sizes}

Type

Main font: same

2 complementary fonts: Arial& Arial Bold.

Serif font:

e. g. Times New Roman

Used in documents filled with lots of text.

{Easier to read at small sizes}

San-serif fonts Arial Avoid: Script or Old English Use a standard font: Times New Roman or Arial. Roman& Gothic are easier to read

San-serif fonts

Arial

Avoid: Script or Old English

Use a standard font: Times New Roman or

Arial.

Roman& Gothic are easier to read

- Caps Do not use all capital letters Makes text hard to read Conceals acronyms Denies their use for emphasis -Italics Used to highlight thoughts or ideas Used for: “ quotes”, book, journal, or magazine titles

- Caps

Do not use all capital letters

Makes text hard to read

Conceals acronyms

Denies their use for emphasis

-Italics

Used to highlight thoughts or ideas

Used for:

“ quotes”, book, journal, or magazine titles

Bad If you use a small font, your audience won’t be able to read what you have written CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ Don’t use a complicated font

If you use a small font, your audience won’t be able to read what you have written

CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ

Don’t use a complicated font

7. Color Use color to: Reinforce the logic of your structure Emphasize a point (occasionally) Font color that does not contrast with the background is hard to read

Use color to:

Reinforce the logic of your structure

Emphasize a point (occasionally)

Font color that does not contrast with the background is hard to read

Colors: Cool: blue& green best for backgrounds {appear to recede away from us into the background}. II. Warm: orange& red. best for objects in the foreground (such as text) {appear to be coming at us}.

Colors:

Cool:

blue& green

best for backgrounds {appear to recede away from us into the background}.

II. Warm:

orange& red.

best for objects in the foreground (such as text) {appear to be coming at us}.

The Color Wheel Harmonizing: Adjacent colors e.g. Green& Yellow Contrasting = C omplementary: separated by another color Clashing: Colors that are directly opposite e.g. yellow on blue.

Harmonizing: Adjacent colors e.g. Green& Yellow

Contrasting = C omplementary:

separated by another color

Clashing: Colors that are directly opposite

e.g. yellow on blue.

Reds & oranges : high-energy but difficult to stay focused on. Greens , blues , and browns : mellower, but not as attention grabbing. Color font that contrasts sharply with the background blue font on white background Yellow font on blue background

Reds & oranges :

high-energy but difficult to stay focused on.

Greens , blues , and browns :

mellower, but not as attention grabbing.

Color font that contrasts sharply with the background

blue font on white background

Yellow font on blue background

Avoid color for decoration {distracting& annoying}. Different color for each point Different color for secondary points Red-green combinations {7 % of population are red-green colorblind} Glaring colors White font on Light Green, Light Blue or Pale Yellow background Usually can’t read this…

Avoid

color for decoration {distracting& annoying}.

Different color for each point

Different color for secondary points

Red-green combinations {7 % of population are red-green colorblind}

Glaring colors

White font on Light Green, Light Blue or Pale Yellow background

Dark room white or light font on dark background (dark blue, grey, etc.). Good light Rooms: (which is highly advisable) Black or dark font on white background

Dark room

white or light font on dark background (dark blue, grey, etc.).

Good light Rooms: (which is highly advisable)

Black or dark font on white background

Lots of people can’t read this – and even if they could, it makes your eyes hurt. Colour - Bad

Lots of people can’t read this –

and even if they could, it makes your eyes hurt.

Colour - Bad

8. Illustrations Diagrams are great communicators (Well-drawn) pictures easier to understand Use only when needed, otherwise they become distracters instead of communicators They should relate to the message& help make a point

Diagrams are great communicators

(Well-drawn) pictures easier to understand

Use only when needed, otherwise they become distracters instead of communicators

They should relate to the message& help make a point

9. Graphs Use graphs: Data in graphs is easier to comprehend & retain than is raw data Trends are easier to visualize in graphs Graphs& figures: large Title High-quality

Use graphs:

Data in graphs is easier to comprehend & retain than is raw data

Trends are easier to visualize in graphs

Graphs& figures:

large

Title

High-quality

Types Pie Charts . Used to show percentages. Limit the slices to 4-6 contrast the most important slice either with color or by exploding the slice.

Types

Pie Charts .

Used to show percentages.

Limit the slices to 4-6

contrast the most important slice either with color or by exploding the slice.

Vertical Bar Charts. Used to show changes in quantity over time. Limit the bars to 4-8 Horizontal Bar Charts . Used to compare quantities.

Vertical Bar Charts.

Used to show changes in quantity over time.

Limit the bars to 4-8

Horizontal Bar Charts .

Used to compare quantities.

Line Charts . Used to demonstrate trends. Tables Good for side-by-side comparisons of quantitative data. lacks impact on a visceral level.

Line Charts .

Used to demonstrate trends.

Tables

Good for side-by-side comparisons of quantitative data.

lacks impact on a visceral level.

Graphs - Good

Graphs - Bad

Graphs - Bad Minor gridlines are unnecessary Font is too small Colors are illogical Title is missing Shading is distracting

Minor gridlines are unnecessary

Font is too small

Colors are illogical

Title is missing

Shading is distracting

Pick A Line, Any Line

10. Video clips To show concrete examples promote active cognitive processing, {this natural way people learn}. Illustrate your point better Increase the interest of audience.

10. Video clips

To show concrete examples

promote active cognitive processing,

{this natural way people learn}.

Illustrate your point better

Increase the interest of audience.

11. Audio clips As interviews. Avoid -Cheesy sound effects (sound of a horn or clapping when transitioning slides). -Extra sound effects attached to animations {lose credibility with your audience}.

11. Audio clips

As interviews.

Avoid

-Cheesy sound effects (sound of a horn or clapping when transitioning slides).

-Extra sound effects attached to animations {lose credibility with your audience}.

12. Spelling& Grammar Checked If English is not your first language : pls have someone else check your presentation

Checked

If English is not your first language :

pls have someone else check your presentation

13. Conclusion Effective& strong Your audience is likely to remember your last words Conclusion slides: Bring people back if they zoned out Summarize the main points of presentation Suggest future research

Effective& strong

Your audience is likely to remember your last words

Conclusion slides:

Bring people back if they zoned out

Summarize the main points of presentation

Suggest future research

14. Questions?? Avoid ending presentation abruptly End with a simple question slide to: Invite audience to ask questions Provide a visual aid during question period

Avoid ending presentation abruptly

End with a simple question slide to:

Invite audience to ask questions

Provide a visual aid during question period

Presenter Before At the start During At the end

Before

At the start

During

At the end

Before the talk: Practice in front of friends or using a video camera& timer Take criticism as constructive, not personally Make changes well in advance Know Your Location Check the podium& AV equipment How far is audience from screen? Do you need a laser pointer?

Before the talk:

Practice in front of friends or using a video camera& timer

Take criticism as constructive, not personally

Make changes well in advance

Know Your Location

Check the podium& AV equipment

How far is audience from screen?

Do you need a laser pointer?

At the start of the talk: Thank the sponsor, panel Start using an emotionally competent stimulus Story Question Anecdote Application

At the start of the talk:

Thank the sponsor, panel

Start using an emotionally competent stimulus

Story

Question

Anecdote

Application

During the Talk: Do not read your notes word for word! - It’s called a “presentation” & not “a reading” of your work -Reading a slide is annoying -Do not read your slides like a script -You should not simply be a text-to-speech converter.

During the Talk:

Do not read your notes word for word!

- It’s called a “presentation” & not “a reading” of your work

-Reading a slide is annoying

-Do not read your slides like a script

-You should not simply be a text-to-speech converter.

Do not use the media to hide you Face the audience, not the screen Make eye contact Don’t pace up& down but also don’t stand rigid

Do not use the media to hide you

Face the audience, not the screen

Make eye contact

Don’t pace up& down but also don’t stand rigid

Are you hiding behind the podium? Are your hands/face motionless? Are you staring… at your advisor/boss? at your laptop? at the screen? at the ceiling? Is your back to the audience? IF SO… you’re probably BORING! Dead Man Talking

Are you hiding behind the podium?

Are your hands/face motionless?

Are you staring…

at your advisor/boss?

at your laptop?

at the screen?

at the ceiling?

Is your back to the audience?

IF SO… you’re probably BORING!

Dead Man Talking

Spend between 30sec- 2min/slide Sometimes nerves make for fast talking Calm down. [It’s not a race People need time to absorb information}

Spend between 30sec- 2min/slide

Sometimes nerves make for fast talking

Calm down.

[It’s not a race

People need time to absorb information}

Not exceed your allotted time You were poorly prepared Have bad manners If you’re running late: skip Don’t just talk faster!

Not exceed your allotted time

You were poorly prepared

Have bad manners

If you’re running late:

skip

Don’t just talk faster!

Do be enthusiastic Are you interested in your topic? If no, get a different one! If yes, act like it If you aren’t excited… Can’t expect other people to be!

Do be enthusiastic

Are you interested in your topic?

If no, get a different one!

If yes, act like it

If you aren’t excited…

Can’t expect other people to be!

Vary the tone of your voice, Vary your tempo, volume, gestures Microphone at middle of your chest Not 2mm from your mouth Modulate your voice evenly If not using a mic – project your voice!

Vary the tone of your voice, Vary your tempo, volume, gestures

Microphone at middle of your chest

Not 2mm from your mouth

Modulate your voice evenly

If not using a mic – project your voice!

Don’t wave your pointer all over the slide Do not point at everything {Not everything is equally important} Don’t point with your middle finger

Don’t wave your pointer all over the slide

Do not point at everything

{Not everything is equally important}

Don’t point with your middle finger

Orient the audience: Don’t take lots of drinks {distracting& unprofessional} Spend time on graphs, charts, anatomy Memorize the outline Memorize the concluding sentence Be able to recover from interruptions

Orient the audience:

Don’t take lots of drinks {distracting& unprofessional}

Spend time on graphs, charts, anatomy

Memorize the outline

Memorize the concluding sentence

Be able to recover from interruptions

Careful use of pause When starting a major result Raising a question Showing a complicated fig Avoid annoying mannerisms Use of OK Interrupting yourself with I mean or you know

Careful use of pause

When starting a major result

Raising a question

Showing a complicated fig

Avoid annoying mannerisms

Use of OK

Interrupting yourself with I mean or you know

At the end of the talk Be prepared to get questions! Move towards the person who asked it Repeat or rephrase “ What if I don’t know the answer?” Know when to say “I don’t know” Know how to say “I don’t know” Don’t be uncomfortabl

At the end of the talk

Be prepared to get questions!

Move towards the person who asked it

Repeat or rephrase

“ What if I don’t know the answer?”

Know when to say “I don’t know”

Know how to say “I don’t know”

Don’t be uncomfortabl

Close by thanking your audience Plan to stay a while after talk Audience may want to talk with you

Close by thanking your audience

Plan to stay a while after talk

Audience may want to talk with you

Conclusion Good presentation= Good content, slides& presenter

Questions??