Effective use of powerpoint


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Effective use of powerpoint

  1. 1. EFFECTIVE USE OF POWERPOINT http://eglobiotraining.com/
  2. 2. http://eglobiotraining.com/ Showing things to an audience during a speech is as old as public speaking. In nearly all cases, showing an audience a physical thing, “an actual object”, is the best way to engage an audience’s attention. But when this isn’t possible, presentation software like PowerPoint allows the modern public speakers to show things to an audience on a large screen.
  3. 3.  it has been turned upside-down over the past decade’s spread of PowerPoint,for most PowerPoint users, is that the “speech” is now mostly what’s on thescreen , rather than what is spoken. In other words, the proper relation of theillustration tool to the speech has been reversed. In the opinion of many people,this has tragically damaged, the art of public speaking.In the interest of restoring some balance of the use of PowerPoint, withoutrejecting its use altogether, here are some suggestions how to use PowerPointeffectively.
  5. 5.  PowerPoint when displayed via a projector, is a useful tool for showingaudiences things that enhance what the speaker is saying. It is a useful tool forillustrating the content of a speech, such as by showing photos, grafts, charts,maps, etc., or by highlihting certain texts from a speech, such as quotations ormajor ideas. It should not be used as a slideshow outline as a speaker is telling theaudience.
  6. 6. http://eglobiotraining.com/ 2. Slides used in a presentation should be spare, in terms of how muchinformation is on each slide, as well as how many slides are used. A rule of thumbis to put no more than eight lines of text on a slide, and with no more than eight toten words per line. In most cases less is more, so four lines of text is probablybetter. Don’t display charts or graphs with a lot of information – if its useful for theaudience to see such things, pass them out as handouts.
  7. 7. http://eglobiotraining.com/ 3. Unless you are an experienced designer, don’t use the transition andanimations “tricks” that are built into PowerPoint., such as bouncing or flyingtext. By now, most people roll their eyes when they see these things, andthese tricks add nothing of value to a presentation.
  8. 8. http://eglobiotraining.com/ 4. Above all, use high-contrast color schemes so that whatever is on yourslides are readable. Unless you are a talented graphic designer, use thetemplates that come with power point or keynote, and keep it simple– highconcept design in a slide presentation doesn’t help in most circumstances,unless you’re in the fashion or design fields. If you use graphics or photos, tryto use the highest quality you can find or afford – clip art and low-resolutiongraphics blown up on a screen usually detract from a presentation.
  9. 9. http://eglobiotraining.com/ 5. Rehearse you PowerPoint presentation and not just once. Don’t let PowerPoint get in the way of your oral presentation, and make sure you know how it works, what sequence the slides are in, how to get through it using someone else’s computer, etc. Make sure that you can deliver your presentation in PowerPoint is completely unavailable; in other words make sure you can give your speech without your PowerPoint presentation.
  10. 10. http://eglobiotraining.com/ 6. Get used to using black slides. There are few speeches that needsomething displayed on the screen all the time. If you include the black slide inyour presentation, your audience will refocus on you, rather than on screen, andyou can direct them back to the screen when you have something else to showthem. Put a black screen at the end of your presentation. So that when you’redone, the PowerPoint presentation is finished and off to screen.
  11. 11. http://eglobiotraining.com/ 7. Concentrate on keeping the audience focused on you, not on the screen. Youcan do this by using slides sparingly, standing in front of the audience in a way thatmake them look at you, and, if possible, going to the screen and using your handor arm to point out things on a slide. If you expect to be using PowerPoint a lot,invest to a remote “clicker”, that lets you get away from the computer and still driveyour presentation. If you don’t have one of those, it’s better to ask someone to runthe presentation than to be behind a screen and keyboard while you talk.
  12. 12. http://eglobiotraining.com/ 8. If you show something on a computer that requires moving the cursor around,or flipping on one screen to another, or some other technique that requiresinteraction with the computer itself, remember that people in the audience will seeit differently on the projection screen that you see them on the computer screen.Keep motion on the screen to a minimum, unless you’re showing a movie or video.It’s better to show a static screenshot of a Web page, embedded, on a slide, thanto call up the Web page in a browser on a computer. If you want to point outsomething on a Web page, go to the screen and point at it – don’t jiggle the cursoraround what you want people to look at: their heads will look like bobble-headeddolls.
  13. 13. http://eglobiotraining.com/ 9. Don’t “cue” the audience that listening to your speech means getting throughyour PowerPoint presentation. If the audience sees that your PowerPointpresentation is the structure of your speech, they’ll start wondering how manyslides are left. Slides should be use asynchronously within your speech, and only tohighlight or illustrate things. Audiences are bored with oral presentations that gofrom one slide to the next until the end. Engage audience, and use slides onlywhen they are useful.
  14. 14. http://eglobiotraining.com/ 10. Learn how to give a good speech without PowerPoint. These take practice,which means giving speeches without PowerPoint. Believe It or not, publicspeaking existing before PowerPoint, and many people remember it as being a lotbetter than that it is now. A few people use presentation software in extremelyeffective ways.
  15. 15. http://eglobiotraining.com/ ASK QUESTIONS Questions arouse interest, pique curiosity and engage audiences, so ask a lotof them. Quiz their knowledge and then show them how little they know. Ifappropriate, engage in a little question - and – answer with your audience, withyou asking the questions.
  16. 16. http://eglobiotraining.com/ WRITE A SCRIPT A little planning goes a long way.That’s bass-actwards.And make sure your script follows a good storytelling conversations.
  17. 17. http://eglobiotraining.com/ ONE THING A TIME, PLEASE. At any given moment, what should be on the screen is the thing you’re talkingabout. Plan your presentation so just one new point is displayed at any given moment.
  18. 18. http://eglobiotraining.com/ NO PARAGRAPHS Where most presentations fail is that their authors, convinced they areproducing some kind of stand-alone document, put everything they want to sayonto their slides in great big chunky blocks of text. Congratulations. You’ve just killed a room full of people. Cause of death:terminal boredom poisoning. Your slides are the ILLUSTRATIONS for your presentation, NOT thepresentation itself.
  19. 19. http://eglobiotraining.com/ BREAK THE RULES As with everything else, there are times when each of these rules – or anyother thing you know – won’t apply. If you know there’s a good thing to break arule, go ahead and do it. Rule breaking is perfectly acceptable behavior – it’signoring the rules or breaking them because you just don’t know any better thatleads to shoddy boring presentations that lead to boredom, psychopathic break,depression, and eventually death. And you don’t want that, do you?
  20. 20. http://eglobiotraining.com/ THINK OUTSIDE THE SCREEN Remember, the slides on the screen are only part of the presentation – andnot the main part. Even though you’re liable to be presenting in a darkenedroom, give some thought to your own presentation manner – How you holdyourself , what you wear, how you move around the rule. You are the focuswhen you’re presenting, no matter how interesting your slides are.
  21. 21. http://eglobiotraining.com/Respecfully submitted to: Prof. Erwin M. Globio, MSIThttp://slideshare.net/ellahjane