Enlighten research staff_conference_2010


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  • BOAI “An old tradition and a new technology have converged to make possible an unprecedented public good. The old tradition is the willingness of scientists and scholars to publish the fruits of their research in scholarly journals without payment, for the sake of inquiry and knowledge. The new technology is the internet. The public good they make possible is the world-wide electronic distribution of the peer-reviewed journal literature and completely free and unrestricted access to it by all scientists, scholars, teachers, students, and other curious minds.”
  • You may be aware that many funding bodies already have a policy that requires deposit of the full text of papers resulting from the grant in an open access repository. For example, ESRC already has a policy in this area. Where we can link to full text deposited in other repositories we will do do this means that the full text only has to be deposited in one place. Other funding bodies will policies in this area do not specify deposit in a particular repository but ask for deposit in any appropriate repository. Deposit in Enlighten meet this criteria.
  • Over 16,000 records imported directly into Enlighten (Dec 09) 2000+ Duplicates “caught” in Editorial Review GUIDs mapped by Staff Number No Library of Congress Subject Headings Further imports to be done including: Vet (1500+) Physics (1000+) Education (2000+)
  • The University Publications Policy is how we are referring to the policy approved by Senate at the June 2008 meeting. There are three distinct elements within the policy. No one is being asked to deposit any full text for publications from before this academic session, although these will be very welcome if people would like to deposit them.
  • So why do we need a policy on the management of research publications? The work that needed to be carried out to gather the relevant data for both the RAE and the REF Pilot, which various departments took part in, made it clear that it is vital for the University to have a centralised way of managing publications data. We need to ensure that data about publications is being gathered on a regular basis so that it is available whenever it is needed. Externally there is a strong steer from funding and governmental bodies that universities should be able to produce accurate and timely information about their research outputs.
  • And why does the policy include the requirement for full text to be deposited? It is important that the research outputs of the institution are made as widely available as possible in order to have maximum visibility and impact. The University is also very supportive of the open access – in other words, making research as freely available as possible. The University wants to be able to present its research outputs, as a coherent body of work, to the outside world. At the moment this research is either only available in subscription journals, or displayed unevenly on departmental web pages. Enlighten offers a platform to collect, preserve and display the University's research outputs in one place. Within Scotland such policies already exist at Stirling and QMU and are due to be implemented at Strathclyde and Edinburgh shortly. Many of the UK funding bodies, including the AHRC have policies that require deposit of publications in an online repository
  • Our usage statistics demonstrate that the material already held in Enlighten is being very heavily used. There have been over 1.3 million downloads of material held in Enlighten since Feb 04 (we currently have over 1700 full text publications). One of the most well used items in the repository is a publication the Celtic Department – this book by Dr Forsyth held in Enlighten has been downloaded more than 48,000 times. The top ten papers in Enlighten have all been downloaded more than 7000 times.
  • Papers will only be deposited where this is allowed by publishers. If there are conditions attached, e.g. an embargo period, Enlighten staff will make sure these are adhered to. When full text is being deposited it’s very important that it is a suitable version – most publishers won’t permit their published PDF version to be deposited.
  • We realise that staff want to have details for older publications in Enlighten too, so we are embarking on a programme of adding data back to 2001 initially using the date we already hold for the RAE and for the REF pilot. We realise that the data we have from the RAE from the Faculty is only selected publications so we will be talking to departments about how we can get data for all publications back to 2001 from them if this is of interest. As already mentioned, you do not need to give us full text from before this academic session but if you have it it would be very welcome. You will be able to set up an automated feed from Enlighten to your departmental web site, so that staff lists of publications are up to date and will link directly to the full text where this is available.
  • Teaching material does not require to be deposited.
  • Enlighten research staff_conference_2010

    1. 1. Enlighten and Open Access William J Nixon Enlighten Service Development Manager Researcher Staff Conference, Glasgow, 20 April 2010 With thanks to Morag Greig and the Enlighten Team
    2. 2. Introducing Open Access <ul><li>Open Access is access to “free, online copies of peer-reviewed journal articles and conference papers as well as technical reports, theses and working papers.” </li></ul><ul><li>Open access is not “self-publishing, nor a way to bypass peer-review and publication, nor is it a kind of second-class, cut-price publishing route. It is simply a means to make research results freely available online to the whole research community.” </li></ul><ul><li>Maximum impact to the maximum audience </li></ul>JISC Briefing Paper on Open Access
    3. 3. Two Options: OA Journals and OA Repositories <ul><li>OA Journals – Peer-reviewed journals such as PLoS Biology </li></ul><ul><li>OA Repositories – are digital collections of research articles that have been placed there by their authors (or on behalf of the author). In the case of journal articles this may be done either before (preprints) or after publication (postprints). This is known as ‘self-archiving’ </li></ul>
    4. 4. SHERPA RoMEO Service
    5. 5. Funding bodies and Open Access <ul><li>Funding bodies have recognised the importance of ensuring that the outcomes of the research they are funding is made as widely available as possible </li></ul><ul><li>An increasing number of funding bodies now require deposit in an open access repository, e.g. ESRC and Wellcome </li></ul><ul><li>ESRC requires ‘deposit of, a copy of any resultant articles published in journals or conference proceedings, in the ESRC awards and outputs repository’ </li></ul><ul><li>Other funding bodies require deposit in any appropriate repository (Enlighten meets this criterion) </li></ul>
    6. 6. SHERPA JULIET Service
    7. 7. The Research Lifecycle Pre-Award Award Post-Award Stage 1: Pre-Project Stage 2: Create Project / Application Stage 3: Award Receipt Stage 4: Finance Project Initiation Stage 5: Project Management Stage 6: Project Completion
    8. 8. Repository: Linking Outputs to Awards JISC Funded Enrich Project at Glasgow
    9. 9. Introducing Enlighten
    10. 10. What is Enlighten? <ul><li>The University’s online institutional repository – a database of information about publications along with the full text of publications (where this can be made available) </li></ul><ul><li>Is being used to make publications by members of the University freely and publicly available and also to act as the central store of publications data for exercises such as REF </li></ul><ul><li>Runs using a piece of software called ePrints (repository was originally called the Glasgow ePrints Service) </li></ul><ul><li>Has been in existence since 2002 when it was developed by the DAEDALUS Project </li></ul><ul><li>Has been supported by the University since 2005 when project funding ended </li></ul><ul><li>Is run by staff based in the Library in partnership with IT Services </li></ul>
    11. 11. State of Enlighten <ul><li>12,500 User records </li></ul><ul><li>22,000 Publication records </li></ul><ul><li>1435 Records from 2009 onwards (227 FT) </li></ul><ul><li>2,400+ Full text papers </li></ul>
    12. 12. Browse by Faculty/Department
    13. 13. Growth in Deposits Source: ROAR
    14. 14. Google Analytics Dashboard – Q1 2009 and 2010
    15. 15. Top 101 search terms in Google
    16. 16. Google Analytics – Wikipedia as a Referrring Site
    17. 17. EnlightenPapers on Twitter
    18. 18. Example of an Enlighten record
    19. 19. Example of an Enlighten coversheet
    20. 20. Introducing the University’s Publication Policy
    21. 21. The University Publications Policy <ul><li>Policy approved by Senate at the June 2008 meeting </li></ul><ul><li>Various elements within the policy </li></ul><ul><ul><li>Bibliographic details of all research outputs must be made available within Enlighten – applies from January 2008 onwards </li></ul></ul><ul><ul><li>From September 2008 onwards staff should deposit a copy of peer-reviewed, published journal articles and conference proceedings into Enlighten, where copyright allows, as soon as possible after publication </li></ul></ul><ul><ul><li>Staff should use a set form of address when submitting work for publication </li></ul></ul>
    22. 22. Why do we need a policy? <ul><li>Work carried out for the RAE and REF pilots made it clear that the University needs a central way of managing publications data </li></ul><ul><li>Data about research publications needs to be gathered on a regular ongoing basis </li></ul><ul><li>Strong steer from funding bodies and government on the need for easily obtainable information about the complete research output of universities. </li></ul>
    23. 23. Why do we need full text ? <ul><li>A demonstration of the University’s belief that: </li></ul><ul><li>It is important that the research outputs of the institution are made as widely available as possible in order to have maximum visibility and impact. </li></ul><ul><li>It is important to present its research outputs as a coherent body of work to the outside world </li></ul><ul><li>Enlighten offers a platform to collect, preserve and display the University's research outputs in one place. </li></ul><ul><li>Making the outputs of scholarly research as freely available as possible to all is important </li></ul>
    24. 24. Usage of full text already held in Enlighten <ul><li>Over 1.4 million downloads of full text from Enlighten since February 2004 </li></ul><ul><li>High levels of usage of individual items, e.g. ‘Language in Pictland : the case against 'non-Indo-European Pictish‘ by Katherine Forsyth (Department of Celtic) has been downloaded more than 48,000 times </li></ul><ul><li>Top 10 papers have been downloaded >7,000 times </li></ul>
    25. 25. How will the policy work in practice? <ul><li>Three possible options </li></ul><ul><ul><li>Mediated deposit :departments continue to maintain a local publications database and send regular imports. Full text will be sent directly by academic staff to a dedicated e-mail address ( [email_address] ) </li></ul></ul><ul><ul><li>Proxy deposit : a member of administrative staff will carry out deposit of bibliographic details and full text directly into Enlighten on behalf of academic staff (academics will need to send full text to the nominated member of admin staff) </li></ul></ul><ul><ul><li>Self-deposit : individual members of academic staff will deposit data and full text directly into Enlighten </li></ul></ul>
    26. 26. Faculty interaction with Enlighten <ul><li>Meetings have taken place and are ongoing within the Faculties (and across the University) </li></ul><ul><li>Whatever deposit option is chosen it’s important that deposit is carried out on a regular basis </li></ul><ul><li>Training courses run for admin staff on how to use Enlighten </li></ul>
    27. 27. Practicalities: Copyright and Versions <ul><li>Copyright/publisher issues - many publishers allow deposit in repositories, usually with some conditions attached. Repository staff will check this on behalf of authors. </li></ul><ul><li>Versions of papers - staff should deposit the closest copy they have to the published article – most publishers do not permit deposit of the published PDF version. Changes made during editing and peer review can be incorporated. </li></ul>
    28. 28. Concerns about versions <ul><li>Recognised that the author final version will not be exactly the same as the version on the publisher site. However: </li></ul><ul><ul><li>Link to version on publisher’s site provided in Enlighten </li></ul></ul><ul><ul><li>‘Official’ citation provided in Enlighten and on front cover of full text </li></ul></ul><ul><ul><li>Users of material in repositories are aware of publisher restrictions on versions </li></ul></ul><ul><ul><li>Major funding bodies are happy with author final versions being made available </li></ul></ul><ul><ul><li>Benefits of open availability of papers outweigh disadvantage of small differences in versions </li></ul></ul>
    29. 29. Related benefits <ul><li>The Enlighten team have been working on adding publications data back to 2001 using RAE and REF Pilot databases and other sources </li></ul><ul><li>Enlighten staff are working with the Web Team to set up procedures for creating an automated feed of publications from Enlighten to staff personal web pages </li></ul>
    30. 30. Staff A to Z with Publications
    31. 31. Material types <ul><li>Policy requires details of all research publications, but only full text for journal articles and conference proceedings </li></ul><ul><li>However, staff are encouraged to deposit the full text of other types of publication, e.g. book chapters </li></ul><ul><li>Material such as book chapters already held in Enlighten (particularly useful when books are being used for teaching) </li></ul><ul><li>In most cases permission needs to be sought on an individual basis from publishers – Enlighten staff will do this on your behalf </li></ul>
    32. 32. Using Enlighten
    33. 33. Logging in to Enlighten <ul><li>11,000 user records added in Dec 2009 from the Data Vault </li></ul><ul><li>Includes Honorary and Associate members </li></ul><ul><li>Users can no longer use “Create Account” </li></ul><ul><li>Login using your GUID </li></ul><ul><li>Login problems </li></ul><ul><ul><li>password self-service </li></ul></ul>
    34. 34. Browsing by Glasgow Author <ul><li>New Glasgow Author view </li></ul><ul><li>Uses staff names in the Staff A to Z </li></ul><ul><li>Independent of name cited in the publication </li></ul><ul><li>Publications linked to author with GUID </li></ul><ul><li>Glasgow author autocomplete field now available which includes e-mail and GUID </li></ul>
    35. 35. Browse by Glasgow Author
    36. 36. Adding Funder Data <ul><li>New Funding option in the deposit workflow </li></ul><ul><li>Use project data from the Research System but only includes projects marked as &quot;publicity yes“ – Library staff will check. </li></ul><ul><li>New Research Funder browse view </li></ul><ul><li>Funder data can be added with a new autocomplete field </li></ul>
    37. 37. Browse by Research Funder Name
    38. 38. Importing Record <ul><li>Range of import options including: </li></ul><ul><ul><li>DOI – Digital Object Identifier, 10.x </li></ul></ul><ul><ul><li>PubMed ID </li></ul></ul><ul><ul><li>EndNote </li></ul></ul><ul><li>Can import multiple records </li></ul>
    39. 39. Enlighten record with Embargo and Request
    40. 40. Ongoing Work <ul><li>Comprehensive coverage of publications </li></ul><ul><li>Full text download statistics and reports </li></ul><ul><li>E-mail to depositor and author when the records is made public </li></ul><ul><li>Additional project data </li></ul><ul><li>Publications embedded in the Staff A to Z </li></ul><ul><li>Revision of Faculty view into Schools </li></ul>
    41. 41. Further Information <ul><li>JISC Briefing Paper, Open Access http://www.jisc.ac.uk/publications/briefingpapers/2006/pub_openaccess_v2.aspx </li></ul><ul><li>Open Access Mandates and Wellcome Trust http://ukpmc.blogspot.com/2009/05/funder-mandates.html - Robert Kiley </li></ul><ul><li>Maximising and Measuring Research Impact through University and Research Funder OA Self-Archiving Mandates – Harnad, Carr et al http://eprints.ecs.soton.ac.uk/16616/ </li></ul><ul><li>Contact details William J Nixon, [email_address] </li></ul>