It's always about the money: how project management can get you more of it

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In this speech, which I gave at Montreal Girl Geeks November 2011 event, I explore basic project management concepts : starting at the end, defining the project sandbox, and scope control. I provide PM geek words ("scope" and "charter") so that the next time you do what you were already doing, you'll know that you're doing it. And why do we do these things? Well, to make more money of course!

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It's always about the money: how project management can get you more of it

  1. 1. It’s (always) about the moneyHow Project Management can get you more of it Elisabeth Bucci Montreal Girl Geek Event November 29, 2011
  2. 2. Tonightyou don’t know what you knowis it a project?start at the endsandboxslice and diceif only it weren’t for the customera change will do you goodthe end
  3. 3. if you’ve done this… got married bought a house started a family started a blog built a chaletstarted a company renovated your kitchen
  4. 4. …surprise! you’re a Project Manager!
  5. 5. you don’t know whatyou know…unconsciously consciouslycompetent competent
  6. 6. is it a project?
  7. 7. a project… has a beginning has an end is unique
  8. 8. find the projectsmonthly backup start a blog renovate kitchen turkey dinner for 20 cook weekday meals for your familymigrate all users from Office 2003 to 2010
  9. 9. find the projectsmonthly backup start a blog renovate kitchen turkey dinner for 20 cook weekday meals for your familymigrate all users from Office 2003 to 2010
  10. 10. unique? it depends you decide
  11. 11. start at the end what does “done” look like?
  12. 12. are these ends thesame? turkey dinner for 20 Christmas Eve “reveillon” for our family of 20
  13. 13. if this is “done”… migrate all PCs, laptops and terminal servers from Office 2003 to Office 2010
  14. 14. …do we do this? advanced training on pivot tables in Excel 2010
  15. 15. define your sandbox draw a border around what’s in and keep everything else out
  16. 16. sounds like… define your scope (inclusions and exclusions)
  17. 17. write it down a.k.a the Project Charter
  18. 18. fill-in-the-blanks Project CharterObjective What does done look like? “the end”Success Criteria What does “done well” look like?Assumptions Truths applicable for the project, when they become false you have a changeScope High level description of what’s in, what’s outDeliverables List of measurable things that the project delivers when it’s “done”Schedule High level list of milestones: it ends at “the end”Budget This depends on all the other things above. So it’s the last thing you do. Not the first.Sign-off If the project sponsor doesn’t sign, you don’t have a project
  19. 19. slice and dice slice up your project salami into smaller bits that you can chew
  20. 20. Invitations Send e-mail, track responsesGift ExchangeMenu Appetizers Turkey for 20 people Container to brine it in Side dishes (see Kitchen journal for details) Desert Wine and alcoholTable & setting Make an additional table extension to accommodate extra guests Extra chairs, collect from around the house Silverware Dishes Decorate the table Name tags at each setting Make and print out 2 copies of the menu on the table Christmas decorations for the table CandlesMusic Synchronize iTunes Playlists to iPod
  21. 21. if only it weren’t forthe customer managing expectations starts at the beginning
  22. 22. a change will do yougood …but only if you get paid for it
  23. 23. change this this changes project the end sandbox schedule + budget charter
  24. 24. beware of… tantquàyêtres whileyouratems
  25. 25. the end when you’ve reached “done”, you’re done watch for the “onemorethings”
  26. 26. What we discussed tonightyou know what you knowa project is…start at the endsandboxslice and dicemanage the customerChanges are good…if you get paidprojects end
  27. 27. There’s so much moretoolsschedulingchange managementriskscommunicationteams…etc…etc…etc…
  28. 28. more reading what’s a project? http://www.scottberkun.com/blog/2009/everything-is-a-project/ how to ask “dumb questions” http://www.reformingprojectmanagement.com/2009/02/05/894/ PM101 http://www.slideshare.net/KLIM/project-management-101- wordcamp-to-05112011
  29. 29. more talkingwww.thepassionateprojectmanager.com Twitter: @ElisabethBucci

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