E-Discovery Collection Best Practices & Emerging Technology :  IT Preparing for Litigation
The Increasing Scope of Electronic Discovery: Traditional Sources of Data <ul><li>James Meyers </li></ul><ul><li>National ...
The Increasing Scope of Electronic Discovery: Traditional Sources of Data <ul><li>User Computers </li></ul><ul><li>File or...
How it was….
The Increasing Scope of Electronic Discovery: Increased Technological Scope of Data <ul><li>Instant Messages </li></ul><ul...
How it is….
Social Networking/Blogs: Blurring Lines Between “Work” and “Professional” <ul><li>Consider the professional implications o...
“ New” Technology: Blogging – Big Brother is Beginning to Watch You <ul><li>MS employee’s personal blog </li></ul><ul><li>...
“ New” Technology: Employee Privacy Expectations <ul><li>Are these  reasonable ?  How do employers protect themselves? </l...
The Increasing Scope of Electronic Discovery: Increased Technological Scope of Data The Cloud! <ul><li>SaaS </li></ul><ul>...
The Increasing Scope of Electronic Discovery: Increased Technological Scope of Data <ul><li>What is their retention policy...
Audience Experiences? <ul><li>Have you had to deal with discovery incorporating any of these new technologies?  Were there...
Geographic Scope: Privacy Expectations in EU Data <ul><li>How does the EU approach to privacy compare to the U.S.? </li></ul>
“ New” Technology: Text Messages in Litigation <ul><li>What is the expectation of privacy re: text messages? </li></ul><ul...
Having a Policy…. <ul><li>What is the importance of having a collection plan in place? </li></ul><ul><li>Mancia v. Mayflow...
Where do we go from here?  <ul><li>1. Work with your vendors/providers to develop discovery/collection/retention plan </li...
<ul><li>Additional Questions? </li></ul>
<ul><li>[email_address] </li></ul><ul><li>[email_address] </li></ul>
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Techno Security 2009 Presentation-Myrtle Beach

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E-Discovery Collection Best Practices &amp; Emerging Technology: IT Preparing for Litigation

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  • Techno Security 2009 Presentation-Myrtle Beach

    1. 1. E-Discovery Collection Best Practices & Emerging Technology : IT Preparing for Litigation
    2. 2. The Increasing Scope of Electronic Discovery: Traditional Sources of Data <ul><li>James Meyers </li></ul><ul><li>National Practice Manager for Forensic Services </li></ul><ul><li>Sean Sievers </li></ul><ul><li>Senior Data Gathering Consultant </li></ul>
    3. 3. The Increasing Scope of Electronic Discovery: Traditional Sources of Data <ul><li>User Computers </li></ul><ul><li>File or Email Servers (corporate HQ and field offices) </li></ul><ul><li>Backup Tapes </li></ul><ul><li>CDs / DVDs </li></ul><ul><li>Paper Documents </li></ul>
    4. 4. How it was….
    5. 5. The Increasing Scope of Electronic Discovery: Increased Technological Scope of Data <ul><li>Instant Messages </li></ul><ul><li>Blackberries, iPhones, Google phone </li></ul><ul><li>Blogs </li></ul><ul><li>Wikis </li></ul><ul><li>Social Networking Sites (FaceBook, MySpace, Twitter, LinkedIn) </li></ul><ul><li>Home Computer </li></ul>
    6. 6. How it is….
    7. 7. Social Networking/Blogs: Blurring Lines Between “Work” and “Professional” <ul><li>Consider the professional implications of these employee posts on the web: </li></ul><ul><li>FaceBook/Twitter status: Sean Sievers is leaving work for his “doctor’s appointment”—see you guys at the beach in a few! </li></ul><ul><li>LinkedIn profile: Actively interviewing for new and challenging position; able to start immediately. </li></ul><ul><li>MySpace/blog post: I’m tired of all these people and lawyers saying my company’s toasters are dangerous. Why, I’m the lead QA tester, and I can assure you that, after all the rigorous testing we subject them to, you could plug one in and sit holding it in the bathtub and you’d still be fine. </li></ul><ul><li>MySpace post: Tired from a long day in Dallas doing negotiations for my Mega Huge Impersonal Company to buy another Mega Huge Impersonal Company. It’s sad that these people never know they’re going to be stripped for parts as soon as the deal goes through. </li></ul>
    8. 8. “ New” Technology: Blogging – Big Brother is Beginning to Watch You <ul><li>MS employee’s personal blog </li></ul><ul><li>showed this picture: </li></ul><ul><li>“ MSCopy, the print shop I work in, is in the same building as MS’s shipping and receiving… </li></ul><ul><li>[Here are] Three palettes of [Mac] G5’s on their way in to somewhere deep in the bowels of Redmond.” </li></ul>F I R E D !
    9. 9. “ New” Technology: Employee Privacy Expectations <ul><li>Are these reasonable ? How do employers protect themselves? </li></ul><ul><li>Issue & re-issue conspicuous notice of corporate policies (HR onboarding, notices in applications or on devices, routine email reminders, etc.) </li></ul><ul><li>Build a storage & audit protocol for these types of data, and follow it. </li></ul>Employee subjective privacy expectations re: discovery may look like this: Home Computer iPod/Media Player USB Drives Blackberry / Work Cell Social Networking Sites Instant Messages Corporate Wikis Text Messages Blog Email High Expectation Expect no discovery Medium Expectation Expect limited discovery Low Expectation: Expect discovery
    10. 10. The Increasing Scope of Electronic Discovery: Increased Technological Scope of Data The Cloud! <ul><li>SaaS </li></ul><ul><li>Data hosting </li></ul><ul><li>User specific data </li></ul>
    11. 11. The Increasing Scope of Electronic Discovery: Increased Technological Scope of Data <ul><li>What is their retention policy? </li></ul><ul><li>How do you communicate your litigation hold to them? </li></ul><ul><li>How do you get the data from them? </li></ul>When your data goes into the &quot;cloud….&quot;
    12. 12. Audience Experiences? <ul><li>Have you had to deal with discovery incorporating any of these new technologies? Were there challenges relating to privacy / eDiscovery? </li></ul>
    13. 13. Geographic Scope: Privacy Expectations in EU Data <ul><li>How does the EU approach to privacy compare to the U.S.? </li></ul>
    14. 14. “ New” Technology: Text Messages in Litigation <ul><li>What is the expectation of privacy re: text messages? </li></ul><ul><li>Recent case: Quon v. Arch Wireless Operating Co ., 2008 U.S. App. LEXIS 12766 (9th Cir. June 18, 2008) </li></ul><ul><li>What does it mean for the corporation ? </li></ul>
    15. 15. Having a Policy…. <ul><li>What is the importance of having a collection plan in place? </li></ul><ul><li>Mancia v. Mayflower Textile Servs. Co., 253 F.R.D. 354 (D. Md. 2008) </li></ul><ul><li>Treppel v. Biovail Corp., 249 F.R.D. 111 (S.D.N.Y. 2008) </li></ul>
    16. 16. Where do we go from here? <ul><li>1. Work with your vendors/providers to develop discovery/collection/retention plan </li></ul><ul><li>2. Develop alternatives workarounds for “holes” in the discovery/collection/retention plan </li></ul><ul><li>3. Keep the discovery/collection/retention plan current </li></ul><ul><li>4. Follow the discovery/collection/retention plan! </li></ul>
    17. 17. <ul><li>Additional Questions? </li></ul>
    18. 18. <ul><li>[email_address] </li></ul><ul><li>[email_address] </li></ul>

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