E-Kalyan
Scholarship online application by

Department of Welfare

Government of Jharkhand

1
Geared by: JAP-IT
e-Kalyan
(Computerization of Scholarship process)
• The Welfare Department of Jharkhand has an
important role to play in t...
Scholarship Scheme of Welfare Department

Pre Matric Scholarship (2013-14 Class 7-10 across the state)

Post Matric Scho...
Process Flow
Online
Application
Filing

Upload of
Relevant
Documents

RASF
Verification

Scrutiny of
Application
Filed

NP...
.

Online Process of disbursement of Scholarship Amount(Student Overview)
Scholarship Amount will go to
Students Bank Acco...
Key Data Required by Department.
• Demographic Information.
• Correspondence Information
• Education Information.
• Creden...
Student Interface

7
Student Application Printout.

8
Student Login, document uploading and Status Page

9
. Online Process of disbursement of Scholarship Amount(Department Interface)
Scholarship Amount will go to Students
Bank A...
Dealing Assistant online process

11
Contd...

12
Account Assistant online process

13
DWO Verification

Account Assistant II nd Level

14
Account assistant treasury process

15
TIMELINE E-KALYAN
E-kalyan
PRE MATRIC (7-10} INCLUDED
MINORITY INCLUDED

Aadhaar/
DBT

Total
Online

POST MATRIC OSS + WSS...
Pre-Matric Application filled comparison form previous year

17
13

13

13

13

13

14

18 14
Pre Matric Gender and Category ratio

SEX

Female
male
TOTAL

VALUE

346587
301582
648169*

CATEGORY

VALUE

SC
ST
OBC

11...
Comparison chart from last year

m
a
n
u
a
l

Schemes
Pre-Matric
Post Matric Within
Post Matric Outside
Minority
TOTAL

20...
RASF Verification status
Post Matric Within State
APPROVED

Post Matric Outside State
APPROVED

REJECTED

REJECT

NO ACTIO...
RASF Process Flow
Click on
Verify

RASF
Verification
window
opens

Action
taken

Accept/Reject
/keep on
hold/back

22
EID to UID Conversion
Pre matric

CATEGORY
EID TO UID
NOT CONVERTED
TOTAL

Post matric within

VALUE
57263
119581
176844

...
Bank Seeding status
Pre Matric

Post Matric Outside
Post Matric Within

BANK_RES

COUNT(BAN
BANK_RES
K_RES)
mapped
inactiv...
Institute MIS District wise

Institute MIS State wise

Active Institutes

Information
Updated

Active Institutes

Informat...
OVERALL PROCESS SPECTRUM

Internet

Agency

Archive

Policy

Security

Process

Users

Creation

Distribut
e

Publish

Dis...
DATA HANDLING

27
Current Architecture of e-Kalyan
Internet Users

Application Server
###.##.##.##

Minorit
y

Post
kalyan

Application Serv...
MIS for Activity monitoring

DIST NAME

CATEGORY

APPLICATIONS BANK ACNO

UIDNO

EID

UID AND EID

AADHAR
SEEDED

UID VERI...
Bank Seeding & NPCI Mapping process
.
SLBC - Bank
Update Bank Seeded & NPCI Mapped

CSV LIST OF APPLICANTS

e-Kalyan Servi...
Key Features

Serves above 10 lakhs students, 25 welfare department offices in 24 districts
Reduces delays
7 lakh data ...
Integration & Implementation
• Remote Aadhaar Seeding Framework (RASF).
• SMS, email
• Bank
• NPCI
• Etaal

• UIDAI(KYR & ...
Benefits
Direct Benefit transfer to the students account
No need to wait for the benefits to be collected form
college

...
Alert & Messages
• Application filing : user ID and Password
• Approval /Pending/Rejected : SMS & email to
applicant.
• Da...
Way ahead …
• AADHAAR BASED ATTENDANCE
• GEO-TAGGING FOR RESIDENTIAL INSTITUTES
HOSTELS ETC.

• INSTITUTE DETAILS WITH LOC...
Application Integration

Targeted

RASF Verification
140
BENEFICIARIES
BENEFECRIES
BANK SEEDING
120
FUND
100
SMS GATEWAY
M...
Unique feature in e-Kalyan
•

AADHAR DBT

•

RASF VERIFICATION

•

EID 14 & 28 DIGIT UID System generated conversion

•

B...
38
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eJharkhand 2014 - Pillars of Success of e-Governance in Jharkhand – Success Story of Aadhaar in Jharkhand - L Khiangte, Principal Secretary...

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eJharkhand 2014 - Pillars of Success of e-Governance in Jharkhand – Success Story of Aadhaar in Jharkhand - L Khiangte, Principal Secretary...

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eJharkhand 2014 - Pillars of Success of e-Governance in Jharkhand – Success Story of Aadhaar in Jharkhand - L Khiangte, Principal Secretary...

  1. 1. E-Kalyan Scholarship online application by Department of Welfare Government of Jharkhand 1 Geared by: JAP-IT
  2. 2. e-Kalyan (Computerization of Scholarship process) • The Welfare Department of Jharkhand has an important role to play in the planning and implementation of schemes for the Welfare of the Scheduled Caste, Scheduled Tribes and other Backward Classes including the Minorities. The Welfare Department is one of the important departments of the state, in terms of citizen that it serves, number of schemes as well as interdepartmental coordination. 2
  3. 3. Scholarship Scheme of Welfare Department Pre Matric Scholarship (2013-14 Class 7-10 across the state) Post Matric Scholarship(Within the State of Jharkhand) Post Matric Scholarship(Outside the State of Jharkhand) Pre Matric MINORITY Scholarship data collection (2013-14 Class 7-10 across the state) 3
  4. 4. Process Flow Online Application Filing Upload of Relevant Documents RASF Verification Scrutiny of Application Filed NPCI Seeding Bank Seeding Tuition Fee and Maintenance auto Mapped with Approval of Account Assistant DWO/DDO approval Advice for Treasury & Fund Transfer. 4
  5. 5. . Online Process of disbursement of Scholarship Amount(Student Overview) Scholarship Amount will go to Students Bank Account and College bank account Appeal Students Apply Online Sponsored Bank Get User Id and Password through SMS email Upload 7 scan Document online Treasury pass the bill and allot amount accordingly Treasury Helpdesk Department Generate the bill with QR Code and Detail Information of beneficiaries for treasury Can Edit Detail and document s Approved Scholarship Amount is tagged according to the scheme, Treasury process will done at three level Pending Scrutiny Start by district Office Reject Final Submit for Departmental Process 5
  6. 6. Key Data Required by Department. • Demographic Information. • Correspondence Information • Education Information. • Credentials (UID Number, Bank Account etc.) • Supporting documents. 6
  7. 7. Student Interface 7
  8. 8. Student Application Printout. 8
  9. 9. Student Login, document uploading and Status Page 9
  10. 10. . Online Process of disbursement of Scholarship Amount(Department Interface) Scholarship Amount will go to Students Bank Account and College bank account Appeal Students Apply Online Sponsored Bank Account Can Edit Detail and document Treasury pass the bill and allot amount accordingly Final Submit for Departmental Process Treasury e-Kalyan Services Level III Approval Department Generate the bill with QR Code and Detail Information ready for treasury Drawl. Scheme entry demand from District ,Budget Entry etc. Pending Scrutiny Start by district Office Level 2 Approval Scholarship Amount Approved at level II, Approved Level I Approval Scholarship Amount is system tagged according to the scheme, Inspection Correction approval. Reject 10
  11. 11. Dealing Assistant online process 11
  12. 12. Contd... 12
  13. 13. Account Assistant online process 13
  14. 14. DWO Verification Account Assistant II nd Level 14
  15. 15. Account assistant treasury process 15
  16. 16. TIMELINE E-KALYAN E-kalyan PRE MATRIC (7-10} INCLUDED MINORITY INCLUDED Aadhaar/ DBT Total Online POST MATRIC OSS + WSS POST MATRIC OSS Online E-kalyan Pilot project LOHARDAGA DIST JAPIT Begin 2006 2008 2010 2012 2014 16
  17. 17. Pre-Matric Application filled comparison form previous year 17
  18. 18. 13 13 13 13 13 14 18 14
  19. 19. Pre Matric Gender and Category ratio SEX Female male TOTAL VALUE 346587 301582 648169* CATEGORY VALUE SC ST OBC 112506 231828 356994 19
  20. 20. Comparison chart from last year m a n u a l Schemes Pre-Matric Post Matric Within Post Matric Outside Minority TOTAL 2013-14 2012-13 Growth % 731824 505937 44.64% 224139 00.14% 224449 23432 36.10% 31892 70782 10,58,947 7,53,508 40.53% 20
  21. 21. RASF Verification status Post Matric Within State APPROVED Post Matric Outside State APPROVED REJECTED REJECT NO ACTION Pre matric 1% NO ACTION 3% 1% 5% 96% 94% CAT UIDNO APPROV REJ ED NOACTIO N CAT UIDNO APPRO REJ VED NO ACTION SC 21514 19734 217 1563 SC 1915 1709 57 149 ST 76180 72265 745 317 SC 36792 30790 1988 4014 ST 7552 7059 97 396 BC 87009 82881 761 3367 ST 91257 80570 6388 4299 BC 14261 13430 190 641 Total 184703 174880 1723 8100 BC 139254126433 7403 5418 21 Total 267303 237793 15779 13731 Total 23728 22198 344 1186 CAT UIDNO APPRO REJ VED NO ACTION
  22. 22. RASF Process Flow Click on Verify RASF Verification window opens Action taken Accept/Reject /keep on hold/back 22
  23. 23. EID to UID Conversion Pre matric CATEGORY EID TO UID NOT CONVERTED TOTAL Post matric within VALUE 57263 119581 176844 CATEGORY EID TO UID NOT CONVERTED TOTAL VALUE 1025 48718 49743 23
  24. 24. Bank Seeding status Pre Matric Post Matric Outside Post Matric Within BANK_RES COUNT(BAN BANK_RES K_RES) mapped inactive not mapped invalid TOTAL 76438 165 51983 33 128619 BANK_RES COUNT(BAN K_RES) mapped inactive not mapped invalid TOTAL 85670 29 30736 1 116436 COUNT(BAN K_RES) mapped inactive not mapped invalid TOTAL 2462 147 20938 1 23548 24
  25. 25. Institute MIS District wise Institute MIS State wise Active Institutes Information Updated Active Institutes Information Updated 1203 591 1995 255 District Bokaro Chatra Deoghar Dhanbad Dumka East Singhbhum Garhwa Giridih Godda Gumla Hazaribagh Jamtara Khunti Koderma Latehar Lohardaga Pakur Palamu Ramgarh Ranchi Sahebganj Saraikela Simdega West Singhbhum Total Total_Inst 76 24 27 114 31 89 40 39 43 33 98 18 16 32 17 14 12 78 26 233 19 43 37 44 1203 Details Filed 23 15 14 45 15 12 28 29 28 18 47 16 12 14 14 11 11 2 14 143 15 32 16 17 591 State Andhra Assam Bihar Chandigarh Chhattisgarh Delhi Goa Gujarat Haryana Himachal Pradesh Jammu Karnataka Kerala Madhya Pradesh Maharashtra Meghalaya Nagaland Orissa Puducherry Punjab Rajasthan Sikkim Tamil Nadu Tripura Uttar Pradesh Uttarakhand West Bengal Total Total_Inst 160 6 75 1 123 62 1 7 176 9 35 159 4 240 110 2 1 246 3 81 102 6 71 1 Details Filed 40 0 3 1 10 7 1 0 20 1 1 11 0 24 10 0 0 49 1 16 14 0 6 0 172 22 119 25 1 25 13 1995 255
  26. 26. OVERALL PROCESS SPECTRUM Internet Agency Archive Policy Security Process Users Creation Distribut e Publish Distribution Management Analytic s Archive Reuse Migrate Relations 26
  27. 27. DATA HANDLING 27
  28. 28. Current Architecture of e-Kalyan Internet Users Application Server ###.##.##.## Minorit y Post kalyan Application Server ###.##.##.## Tech kalyan Pre kalyan REHL DB Server ###.##.##.## Virtual Environment Data Guard Minori ty Post kalyan I Post kalya n II Tech kalya n Pre kalyan DB Server ###.##.##.### Physical Environment e-Kalyan Server In which application server ###.##.##.28 & ###.##.##.37 is hosted in Virtual Environment. Data Base is migrated from DB Server ###.##.##.245 to ###.##.##.30 which is in Physical Server (RHEL Environment).
  29. 29. MIS for Activity monitoring DIST NAME CATEGORY APPLICATIONS BANK ACNO UIDNO EID UID AND EID AADHAR SEEDED UID VERIFIED SENT FOR BANK SEEDING SEEDED WITH COMPLETE NPCI MAPPED BANK APPLICATIONS BC 4683 3227 3161 3228 2096 2096 2328 536 1766 1230 1204 1230 742 743 841 ST 1091 1091 829 234 1063 829 820 829 490 490 581 8235 8235 5287 2225 7512 5286 5185 5287 3328 3329 3750 1734 1734 1063 657 1720 1063 1018 1063 481 481 1133 SC 569 569 312 247 559 312 224 312 105 105 372 ST 231 231 124 106 230 124 117 124 52 52 135 2534 2534 1499 1010 2509 1499 1359 1499 638 638 1640 BC 2230 2230 1352 869 2221 1351 1314 1351 419 419 1378 SC 1071 1071 709 355 1064 709 686 709 247 247 665 ST 526 526 329 203 532 329 317 329 150 150 382 Total Dhanbad 1455 1230 Total Deoghar 3228 1971 BC Chatra 5173 1971 Total Bokaro 5173 SC 3827 3827 2390 1427 3817 2389 2317 2389 816 816 2425 BC 5406 5406 4507 879 5386 4507 4319 4507 2194 2194 3843 29
  30. 30. Bank Seeding & NPCI Mapping process . SLBC - Bank Update Bank Seeded & NPCI Mapped CSV LIST OF APPLICANTS e-Kalyan Services NPCI National Payment Corporation of India 30
  31. 31. Key Features Serves above 10 lakhs students, 25 welfare department offices in 24 districts Reduces delays 7 lakh data digitized across districts in Pre Matric in 3 months of time .  By facilitating beneficiaries to upload all documents (7 doc) online Saved 40 lakh pages by going totally online (eco friendly--go green)  Implement RASF verification on a very large scale and successfully verified 4 lakh Aadhaar numbers. Consolidates multiple services under one roof Web service for automated search for Eid to UIDNO through SRDH/UIDAI Server.  Bank seeding process is going smoothly about 2 lakh UIDNO have been mapped by the Bank. Reduces time and transaction costs for all. Streamlines accountability at all levels Increases efficiency of the staff and concerns. Accurate data sharing across departments 31
  32. 32. Integration & Implementation • Remote Aadhaar Seeding Framework (RASF). • SMS, email • Bank • NPCI • Etaal • UIDAI(KYR & 14 Digit Conversion) • Quick Response Code • Treasury 32
  33. 33. Benefits Direct Benefit transfer to the students account No need to wait for the benefits to be collected form college SMS alerts and auto email response Mobile app which directly helps students to know their scholarship status 24x7 help line through mail and auto SMS alert 33
  34. 34. Alert & Messages • Application filing : user ID and Password • Approval /Pending/Rejected : SMS & email to applicant. • Day end overall report to concerned authority: email • DWO/DDO approval : SMS & email to applicant. • System generated Bill to Treasury: Copy of Bill to all Concerned authorities. • Auto Messaging: SMS & email to applicant. 34
  35. 35. Way ahead … • AADHAAR BASED ATTENDANCE • GEO-TAGGING FOR RESIDENTIAL INSTITUTES HOSTELS ETC. • INSTITUTE DETAILS WITH LOCATION AND INFORMAITON • EXTENSIVE USE OF BI Tool FOR MIS,MONITORING & BUSINESS INTELIGENCE. 35
  36. 36. Application Integration Targeted RASF Verification 140 BENEFICIARIES BENEFECRIES BANK SEEDING 120 FUND 100 SMS GATEWAY MONITOTING 80 60 QR COUNT ETAAL 40 TAGGING INTEGRATION 20 0 EID TO UID AUTO CLOUD HOSTING TREASURY INTEGRATION INSTITUTE DETAILS MOBILE APP AUTO EMAIL MIS 36
  37. 37. Unique feature in e-Kalyan • AADHAR DBT • RASF VERIFICATION • EID 14 & 28 DIGIT UID System generated conversion • BANK SEEDING • TREASURY INTEGRATION • NPCI UPDATION • INSTITUTE COMPLETE DETAILS WITH AFFLIATION LETTER • TOTALLY ONLINE (NO HUMAN INTERACTION) • DOCUMENTS UPLOADING (7 SCAN DOCUMENT) • COMPLETE INFORMATION OF DISTRICT WISE DATA FOR WITHIN AND STATE WISE FOR OUTSIDE STATE IN MIS. • USING BUSINESS INTELLIGENCE TOOL FOR DISPLAY OF GEO-TAGGING 37
  38. 38. 38

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