Human resource information system pptPresentation Transcript
ne Balen-Climacosaine Balen-Climacosa
Human resources haveHuman resources havebecome a subject thatbecome a subject thatconcerns many of usconcerns many of ustoday.Everytoday.Everyorganization, from theorganization, from thesmall candy makingsmall candy makingbusiness to the giantbusiness to the giantaircraft manufacturingaircraft manufacturingcompanies rely on theircompanies rely on theirrespectivehumanrespectivehumanresources departmentsresources departmentsfor various purposes.for various purposes.
TheHumanTheHumanResource InformationResource InformationSystemSystem (HRIS)(HRIS) is ais asoftware or onlinesoftware or onlinesolution for the datasolution for the dataentry, data tracking,entry, data tracking,and data informationand data informationneeds of the Humanneeds of the HumanResources,payroll,Resources,payroll,management,andmanagement,andnting functionsnting functionsess.ness.WhatisHRIS?WhatisHRIS?
Normally packaged as a dataNormally packaged as a database, andbase, andhas different capabilities.has different capabilities.HRIS
HRISHRISDeals with issues suchDeals with issues suchasrecruitmentandasrecruitmentandselection,training,selection,training,appraisal, compensationappraisal, compensationandperformanceandperformancemanagementofthemanagementoftheemployee.employee.A system organized toA system organized tocollect, process, transmit,collect, process, transmit,and disseminate data thatand disseminate data thatrepresentrepresentuser informatuser informati
Benefits of HRIS• Administrativeand operationalefficiency incompiling HRdata• Availability ofdata for effectiveHR strategicplanningUses of HRIS• Automation of payrolland benefit activities• EEO/affirmative actiontracking
TheEvolutionofTheEvolutionoftheHRIStheHRIS1.1.First, paper files wFirst, paper files win the Personnel department.in the Personnel department.2.2.Then, punched card andThen, punched card andmagnetic media files weremagnetic media files werelocated in IS.located in IS.3.3.Government legislation in theGovernment legislation in the1960s and 70s eventually1960s and 70s eventuallycalled managements attentioncalled managements attentionto the importance of HR data.to the importance of HR data.4.4.In the late 1970s the conceptIn the late 1970s the conceptof an HRIS was born.of an HRIS was born.
The HRIS must redThe HRIS must redback office work and costsback office work and costsand bring speed inand bring speed intransactions and sharing oftransactions and sharing ofinformation for betterinformation for betterdecision-making.decision-making.INVESTMENTINVESTMENTThe HRD managers must do aThe HRD managers must do athorough study and analysisthorough study and analysisof its information needs.of its information needs.COST-EFFECTIVENESS
InternalInternalnetworks ofnetworks ofinformationinformationthrough thethrough thecomputercomputeraccessible toaccessible toallallemployeesemployeesDATA ACCESSCONTROLA matter of configuration ofA matter of configuration ofinformation needed forinformation needed for““View onlyView only”” and those thatand those thatare modifiableare modifiableEmployee self-serviceEmployee self-serviceUpdates on HR recordsUpdates on HR records(leave,(leave,rewards,rewards,compensation, etc.)compensation, etc.)Online MISOnline MISAbility to carry large texts likeAbility to carry large texts likepolicies and procedurespolicies and proceduresJob vacancies integrated withJob vacancies integrated withorganization’s officialorganization’s officialwebsitewebsiteLeave recordsLeave records
The arrangement with theThe arrangement with thevendor of the HRIS mustvendor of the HRIS mustensure that upgradesensure that upgradesare part of the contract,are part of the contract,provided at cost or freeprovided at cost or freeso that the system isso that the system iscurrent and fresh.current and fresh.DATA ACCESSCONTROL
HRD must know on aHRD must know on amoment-to-momentmoment-to-momentbasis what thebasis what thedevelopments in tacticsdevelopments in tacticsof various departmentsof various departmentsare and new strategiesare and new strategiesemployed in order toemployed in order toadapt quickly to theadapt quickly to thechanges.changes.EAMLESSMackinac BridgeThe Mackinac Bridge in northern Michigan is one of the longest suspensionbridges in the world, with a total span of more than 2.5 km (more than 1.5 mi).It connects Michigan’s Upper Peninsula (between Lake Superior and LakeMichigan) and Lower Peninsula (between Lake Michigan and Lake Huron).
An HRDM has to lookAn HRDM has to lookat the volume ofat the volume ofinformation requiredinformation requiredwhich has to be stored.which has to be stored.The HRIS must factorThe HRIS must factorthe kind of informationthe kind of informationand its volume eachand its volume eachyear required foryear required forwarehousingwarehousingStored dataStored datamay rangemay rangefrom ofrom oWAREHOUSINGIs the abilityto storeinformation
AN ABILITY TO RETRIEVEAN ABILITY TO RETRIEVEINFORMATION EASILY FROMINFORMATION EASILY FROMTHE MORASS OFTHE MORASS OFINFORMATION STORED IN THEINFORMATION STORED IN THEWAREHOUSEWAREHOUSEThe HRIS must have the ‘search’The HRIS must have the ‘search’capability to retrieve informationcapability to retrieve informationquicklyquicklyMINING
Useful incase of systemsUseful incase of systemsbreakdownsbreakdownsA provision of immediate responseA provision of immediate responseand attentionand attentionMAINTENANCE
Not everyone has theNot everyone has theright to accessright to accessUSER IDsUSER IDsAre necessary primarilyAre necessary primarilyto each individualto each individualPersonal salaryPersonal salarythis requires personal pinthis requires personal pinSECURITY
• ProgrammeProgrammeschedulingscheduling(colour planner )(colour planner )• Online courseOnline coursebookingbooking• Lecturer profilesLecturer profiles• T&DT&DAdministrationAdministration• PerformancePerformanceappraisalappraisalrecommendationsrecommendations• Training recordsTraining records• CompetencyCompetencydetailsdetails• CourseCourseevaluationsevaluationsTraining andTraining andDevelopmDevelopm• Training needs analysisTraining needs analysis• Budget control and costsBudget control and costsallocationallocation• Trainee profilesTrainee profiles• Cancellation managementCancellation management• Classroom bookingsClassroom bookings• Post training knowledgePost training knowledgeinventoryinventory• Skills gap analysisSkills gap analysis• External trainingExternal trainingprogrammesprogrammes
HR AdministrationHR Administration• HR filesHR files• Standards lettersStandards letters• Contracts with vendorsContracts with vendors• Labour lawsLabour laws• Budget controlBudget control• Employee turnoverEmployee turnoverrecordsrecords• Grievance reviewsGrievance reviews• Expense contol andExpense contol andmanagementmanagement• Personal filesPersonal files• Staff listsStaff lists• Employment historyEmployment history• Competition dataCompetition data• AbsenteeismAbsenteeism• Disciplinary reviewDisciplinary review• HR reportsHR reports• Time recordingTime recording• New employee joiningNew employee joiningrecordsrecords
EmployeeEmployeeRelationsRelations• Union contractUnion contract• History of disciplinary casesHistory of disciplinary cases• Employee recognition recordEmployee recognition record• History of union issuesHistory of union issues• Suggestion scheme recordsSuggestion scheme records
EmployeeHealthEmployeeHealthandSafeandSafe• Employee accidentEmployee accidentrecordsrecords• Safety rules (on intranet)Safety rules (on intranet)• Emergency plan (onEmergency plan (onintranet)intranet)
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