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Challenges for Libraries in the Acquisitions of Quality Academic Journals
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Challenges for Libraries in the Acquisitions of Quality Academic Journals

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Prof. Salvacion M. Arlante, university librarian of the University of the Philippines Diliman, presented the challenges for librarians in the acquisitions of quality academic journals during C&E's ...

Prof. Salvacion M. Arlante, university librarian of the University of the Philippines Diliman, presented the challenges for librarians in the acquisitions of quality academic journals during C&E's Academic Publishing Forum on January 26, 2011 at C&E Information and Resource Center, Quezon City.

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  • Philippine Agricultural Scientist UPLB q Philippine Entomologist UPLB semi-annual Philippine Journal of Crop Science tri-annual Crop Science Soc of the Philippines Philippine Journal of Science semi-a Science Technology Information Inst Philippine Journal of Systematic Biology annual Assoc Systematic Biologists Philippines Philippine Journal of Veterinary Medicine semi-annual UPLB Philippine Political Science Journal annual Philippine Political Science Assoc 02/01/11 Technological Advances in Reference Work 15 April 2010Technological Advances in Reference Work 15 April 2010
  • Philippine Agricultural Scientist UPLB q Philippine Entomologist UPLB semi-annual Philippine Journal of Crop Science tri-annual Crop Science Soc of the Philippines Philippine Journal of Science semi-a Science Technology Information Inst Philippine Journal of Systematic Biology annual Assoc Systematic Biologists Philippines Philippine Journal of Veterinary Medicine semi-annual UPLB Philippine Political Science Journal annual Philippine Political Science Assoc 02/01/11 Technological Advances in Reference Work 15 April 2010Technological Advances in Reference Work 15 April 2010

Challenges for Libraries in the Acquisitions of Quality Academic Journals Challenges for Libraries in the Acquisitions of Quality Academic Journals Presentation Transcript

  • Challenges for Libraries in the Acquisitions of Quality Academic Journals Prof. Salvacion M. Arlante University Librarian 2011 Academic Publishing Forum C&E Information & Resource Center 26 January 2011
  • Outline 1. Overview 2. Best Practices of Information Access 3. Role of Information Professionals 4. Acquisitions Process 5. Issues and Challenges 6. Conclusion
  • Overview
    • Ranganathan’s Law of Library Science
      • Books are for use
      • Every reader his or her book
      • Every book its reader
      • Save the time of the reader
      • The library is a growing organism
  • Overview
    • New Laws in Library Science (Crawford and Gorman)
      • Libraries serve humanity
      • Respect all forms by which knowledge is communicated
      • Use technology to enhance service
      • Protect free access to knowledge
      • Honor the past and create the future
  • Overview
    • Scholarly information is for use
    • “Scientific and technological information is an essential precondition for progress in developing countries” (UNESCO, 1982)
    • New knowledge is largely created in the richer countries
    • Researchers in the developing countries produced less than 2.5% of the world’s most cited publications
  • Overview
    • High cost of scientific, technical and medical journal subscriptions
      • increase 11% + per year from 1990-2000
      • Between 1996 and 2000, astronomy journal costs increased 19.03%
    • Inadequate and expensive distribution mechanism in the developing countries
  • Best Practices for Information Access
    • Subscriptions
      • Online (per title, package, pick & choose, perpetual, archives, consortia, big deals)
      • Print (per title)
    • Open access databases
      • Institutional repositories
      • Self-archiving
    • Resource sharing
  • Role of Librarians
    • Provide organized access to scientific information
    • Provide instruction through learning guides and on-line tutorials to maximize the use of electronic resources
    • Collaborate with scientists and researchers in providing enhanced access to institutional researchers in an open access environment
  • Acquisitions Process Pre-ordering Searching Bibliographic Verification Placing the Order Receiving the Item Resolving Problems Related Processes
  • Acquisitions Process Document Request Bibliographic verification Order preparation Allocation & Encumbrance of Funds Purchase Orders For Vendors Library’s Control Records (Outstanding Order File) Processing of Received Items Forward Items to Cataloging Processing of Invoice Adjustment of Fund Account
  • Resource Identification Selection (Trial period) License Evaluation / Negotiation Ordering Payment / pre-payment Receiving Discovery / Access management Usage tracking Renewals / Cancellations e-Journal Workflow
  • Quality Academic Journal
    • Criteria
      • Peer-review
      • Extent of citations (excluding self-citation)
      • Impact factor
      • Quantity of published materials
      • Opinions of experts
  • Top 20 Philippine Journals in SCOPUS, 2001-2010 Global Best Practices in Accessing Scientific Information Source: SCOPUS, August 18, 2010 Rank Journal Title No. of Articles 1 Journal of the Philippine Medical Association 837 2 Philippine Journal of Nursing 549 3 Philippine Agricultural Scientist 464 4 Philippine Journal of Internal Medicine 322 5 Philippine Journal of Surgery and Surgical Specialties 322 6 Journal of the Philippine Dental Association 272 7 Philippine Journal of Surgery 231 8 Philippine Journal of Ophthalmology 157 9 Philippine Geographical Journal 54 10 Philippine Journal of Science 37
  • Top 20 Philippine Journals in SCOPUS, 2001-2010 Global Best Practices in Accessing Scientific Information Source: SCOPUS, August 18, 2010 Rank Journal Title No. of Articles 11 Journal of the Philippine Federation of Private Medical Practitioners 36 12 Philippine Journal of Cancer 28 13 Philippine Population Journal 27 14 Philippine Journal of Veterinary Medicine 26 15 Philippine Journal of Pediatrics 25 16 Philippine Studies 22 17 Philippine Journal of Obstetrics Gynecology 17 18 Philippine Review of Economics Business 10 19 Philippine Economic Journal 9 20 Philippine Sociological Review 7
  • Philippine Journals in ISI Global Best Practices in Accessing Scientific Information Journal Title Freq Publisher Philippine Agricultural Scientist q UPLB Philippine Entomologist semi-a UPLB Philippine Journal of Crop Science tri-a Crop Science Soc of the Philippines Philippine Journal of Science semi-a Science Technology Information Inst Philippine Journal of Systematic Biology a Systematic Biologists Philippines Philippine Journal of Veterinary Medicine semi-a UPLB Philippine Political Science Journal a Philippine Political Science Assoc Philippine Science Letters irr UPLB
  • Philippine Journals in ISI Global Best Practices in Accessing Scientific Information Journal Title Freq Publisher Philippine Scientist a Univ San Carlos Acta Manilana a UST Asia Life Sciences semi-a UPD Asia-Pacific Education Researcher semi-a DLSU Asian And Pacific Migration Journal semi-a ADMU Asian Fisheries Science q Asian Fish Soc International Rice Research Notes tri-a IRRI Sabrao Journal of Breeding and Genetics semi-a Emiluz Printing Industries Inc Silliman Journal semi-a Silliman Univ Sylvatrop semi-a DENR Visaya irr Conchology, Inc
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  • http://journals.upd.edu.ph/
  • Issues and Challenges
    • Different user needs and expectations
      • Know your users
      • Know your collections and how your collection supports your curricular degree programs
      • Collaboration with subject specialists
  • Issues and Challenges
    • Availability of electronic resource management system (ERMS)
      • Do you need tools (A-to-Z list, federated search) to facilitate retrieval of information?
      • Who manages the electronic resources?
      • Do you prefer proprietary or in-house developed ERMS?
      • Readiness of librarians to undertake ERMS
  • Issues and Challenges
    • Effective renewal management
      • Rigorous serials assessment (usage statistics, both active and inactive)
      • Proactive relationships with clientele and vendor services
      • Timely access (coverage; no embargo/delay)
      • Remote access for online journals
      • Monitor ceased titles within an online database
  • Issues and Challenges
    • Digital versus print academic journals
    • Online subscriptions versus open access journals
    • Cross border access to online journals
      • Willingness of participating institutions
      • Government restrictions e.g. performance bond
      • Mode of payments
      • Renewal management (based on usage, institutional policy)
  • Issues and Challenges
    • Duplicates
      • Some online databases contain overlapping or duplicate journal titles
    • Claims for print issues not received
    • Dearth of journal publications on some disciplines/areas of studies
    • Acquisitions system requires speed and accuracy
  • Issues and Challenges
    • Limited budget
    • Bureaucracy and red tape hinder acquisitions of academic journals
    • Poor distribution network of small and medium sized publishers in Asia
  • Issues and Challenges
    • Librarians and vendor relationships
      • Vendors aren't adversaries; libraries and vendors should be partners
      • Use the highest ethical standards in transactions
      • If service is poor, move on, but this may not result in better service
    • Multilevel marketing/promotion of academic journals
      • WebOPAC
      • Library website
      • Blogs for online publications
      • On-air (radio program)
      • Podcasts/vodcasts (UPD Library: Listen and Learn)
      • Social networking e.g. Facebook page
  • Conclusion
    • It is imperative for an academic institution to subscribe to academic journals to fully support the principal functions of instruction, research and extension services
    • CHED must prescribe a core list of journal publications that must be strictly observed and considered by HEI libraries, instead of just recommending number of journal titles per degree program
  • Conclusion
    • HEI libraries must give greater consideration to electronic resources because most academic publishers have gone into digital formats
    • Academic librarians must go beyond the normative functions in the acquisition of academic journals but also in the repackaging the information (abstracts, indexes, bibliographies, bibliographic surveys) to meet ever changing requirements of curricular programs and maximize use of resources
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  • Contact Information Prof. Salvacion M. Arlante University Librarian The University Library University of the Philippines Diliman Tel : 981.8500 loc 2852 Email : salvacion.arlante@up.edu.ph