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Created by ejlp12@gmail.com, June 2010,[object Object],5 - Project Scope Management,[object Object],Project Management Training,[object Object]
Project Scope Management,[object Object],Monitoring &,[object Object],Controlling Processes,[object Object],Planning,[object Object],Processes,[object Object],Enter phase/,[object Object],Start project,[object Object],Exit phase/,[object Object],End project,[object Object],Initiating,[object Object],Processes,[object Object],Closing,[object Object],Processes,[object Object],Executing,[object Object],Processes,[object Object]
Project Scope Management,[object Object],Process to ensure that the project includes all-and-only the work required, to complete the project successfully,[object Object],Scope can refer to Product Scope &  Project Scope,[object Object],Scope Management Plan (part of Develop Project Mgmt Plan),[object Object],How will I do the scope?,[object Object],Provides guidance on how project scope will be defines, documented, verified, managed, and controlled by project management team,[object Object],[object Object]
Attitude to say no to unnecessary scope. It should go to project approval process,[object Object]
Collect Requirement Techniques (1),[object Object],INTERVIEWS: Directly talk with stakeholders,[object Object],FOCUS GROUPS: Interactive discussion with qualified Stakeholders & Subject matter experts,[object Object],FACILITATED WORKSHOPS: Focused cross functional stakeholders.,[object Object],JAD Joint application design, ,[object Object],QFD Quality function developmentHelps determine critical characteristic of new product developmentStart by collecting customer need - VOC: Voice of the Customers,[object Object]
Collect Requirement Techniques (2),[object Object],GROUP CREATIVITY TECHNIQUES: ,[object Object],Brainstorming, ,[object Object],Nominal group technique: enhance brainstorming with voting and ranking,[object Object],Delphi Technique: some expert answer questionnaire and give anonimity feedback ,[object Object],Idea/mind mapping, ,[object Object],Affinity Diagram: sort idea into groups,[object Object],GROUP DECISION MAKING TECHNIQUES: ,[object Object],Unanimity, ,[object Object],Majority (>50%), ,[object Object],Plurality, ,[object Object],Dictatorship,[object Object]
Affinity Diagram,[object Object],Requirement sorted into groups by similarities,[object Object],Easier to see additional scope (risk) that have not been identified,[object Object],Image Source: PMP Exam Preparation 6th Edition, Rita Mulcahy,[object Object]
Collect Requirement Techniques (3),[object Object],QUESTIONNAIRE AND SURVEYS: wide number of respondents,[object Object],OBSERVATION/JOB SHADOWING: viewing individual in their environment,[object Object],PROTOTYPES: early feedback by providing a working model,[object Object]
Balance Stakeholder’s Requirement,[object Object],There is a need to balance stakeholder’s requirement ,[object Object],Some issue are so complex they cannot be resolved by PM alone,[object Object],[object Object],business case, ,[object Object],project charter, ,[object Object],project scope statement, ,[object Object],project constraints,[object Object],[object Object]
Conflict resolution, team building, meeting, problem solving skills, escalation, approval from stakeholderStakeholder request to do or add something that is not related to the reason of project created should be rejected!,[object Object]
Requirement Document,[object Object],Output of the Collect Requirement process,[object Object],Helps make sure the requirements clear and unambiguous.,[object Object],How will we know if the work we do will acceptability meet this requirement?,[object Object],Rule of thumb,[object Object],Specific (Unambiguous),[object Object],Measurable (How will we know we have finished?),[object Object],Achievable (Can we do it?),[object Object],Relevant (Is it the right thing to do?),[object Object],Timed (When will we do it?),[object Object]
5.2 Define Scope,[object Object],Process of developing a detailed description of the project and product,[object Object],Project scope statement may includes product scope, deliverables, product acceptance criteria, out of scope, additional risk, constraints & assumptions,[object Object]
Define Scope,[object Object],Concern with what is and is not included in the project and its deliverables,[object Object],You should maintain a realistic schedule and budget that can achieve the project’s scope,[object Object],Iteration process should be done to maintain it,[object Object],Looking for options to adjust the project,[object Object],Analyze the objective and description of the product stated by the customer/sponsor and turn them into tangible deliverables.,[object Object],Project lifecycle term,[object Object],Product Analysis,[object Object]
Project Scope Statement,[object Object],The primary result of the Define Scope process,[object Object],Along with the WBS and WBS dictionary, comprise the scope baseline is part of project management plan.,[object Object],May includes:,[object Object],Product scope,[object Object],Deliverables,[object Object],Product acceptance criteria,[object Object],What is not part of the project (out of scope),[object Object],Additional risks,[object Object],Constraints and assumptions :Constraints: factors that limit the team’s optionsAssumptions: Things that assumed to be true (may not be true),[object Object]
5.3 Create WBS,[object Object],Process of subdividing project deliverables and project work into smaller, more manageable components.,[object Object],[object Object]
Dividing work package into activities is part of the time management process (Define Activities),[object Object]
WBS Sample,[object Object],Image Source: Practice Standard for WBS 2nd Edition. PMI © 2006,[object Object]
WBS,[object Object],100% rule: WBS includes 100% of the work defined by project scope and capture ALL deliverables (external, internal, interim) in term of work to be completed including project management.,[object Object],WBS creation method:,[object Object],Top-Down,[object Object],Bottom up,[object Object],WBS Standard,[object Object],WBS Templates,[object Object],Don’t mind with WBS view,[object Object],Outline View,[object Object],Tabular View,[object Object],Tree structure view (vertical, horizontal, centralized),[object Object]
WBS Dictionary Sample,[object Object],Includes (but not limited to):,[object Object],Code of account identifier,[object Object],Description of work,[object Object],Responsible organization,[object Object],List of schedule milestone,[object Object],Associated schedule activities,[object Object],Resource required,[object Object],Cost estimates,[object Object],Quality requirements,[object Object],Acceptance criteria,[object Object],Technical references,[object Object],Contract Information,[object Object],Image Source: Practice Standard for WBS 2nd Edition. PMI © 2006,[object Object]
WBS Dictionary Sample (2),[object Object],Source: http://www.brighthub.com/office/project-management/articles/52388.aspx,[object Object]
5.4 Verify Scope,[object Object],Process of formalizing acceptance of the completed project deliverables.,[object Object]
Verify Scope,[object Object],[object Object]
NOT making sure you have the right scope during project planning
But, to gain formal acceptance of deliverables during monitoring and control.Inspection = review, product reviews, audits, walkthroughs,[object Object],Measuring, examining, verifying to determine work and deliverables are meet requirement & product acceptance criteria,[object Object]

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PMP Training - 05 project scope management

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