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  • 1. 1Chapter 2: Start
  • 2. 2 Chapter 2: StartContentsChapter 2: Start ......................................................................................................................... 1 Preferences ............................................................................................................................ 1 Changing the VLE Language ................................................................................................. 1 Changing your Background ..................................................................................................3 How to Change your Password ............................................................................................ 8 Your Dashboard.....................................................................................................................9 How to Edit your Dashboard .................................................................................................9 Changing the Settings ...........................................................................................................9 How to Change the Dashboard Layout .............................................................................. 10 Widgets ................................................................................................................................. 11 How to Add Widgets ............................................................................................................ 11 File Management ................................................................................................................. 13 How to Upload Files ............................................................................................................ 13 How to Create a Folder ....................................................................................................... 15 How to Delete a Folder ........................................................................................................ 16 How to Copy a File ............................................................................................................... 17 How to Delete a File ............................................................................................................. 18 Calendars ............................................................................................................................. 19 How to Create a Calendar Entry ......................................................................................... 19 How to Delete a Calendar Entry ..........................................................................................22 How to Change a Calendar Colour ....................................................................................23 How to Add a Calendar ......................................................................................................24 How to Share a Calendar ....................................................................................................25 Resource Booking ................................................................................................................27 How to Create a Resource Booking ....................................................................................27 E-mail ...................................................................................................................................30
  • 3. 1 Chapter 2: StartThis chapter will get you started using the basic features of your Frog VLE. It contains toolsand features that most users will use every day. Before moving on to using your VLE’smore complex features please ensure that you have read this section carefully.PreferencesPreferences are any system options that the user has the ability to change themselves.This section with explain how to customise the background of the VLE, how to changeyour password and how to change the VLE interface language.All of these options can be found in the Preferences section of the Frog Head Menu on theFrog Bar.Changing the VLE LanguageIt is possible to change the language that the Frog VLE is displayed in. You can choosebetween English (UK) or Bahasa Melayu (BM). To change the language click on the Frog Head Menu option on the Frog Bar and select Preferences.Click the Language drop down menu to select a language.
  • 4. 2A message will be displayed informing you that the VLE will be reloaded before applyingyour language choice.Frog cannot change a language while applications are running. If applications arecurrently open a message will be displayed.To close currently running applications, click on the Application Tray icon in the Frog Bar.Any open applications will be displayed. Click on the small X in the corner of the application icon to close. Do not close the Preferences application as this contains the Language module.Click the Apply Language button to change the VLE language.Your Frog VLE will now reload and display your chosen language.
  • 5. 3Changing your BackgroundIt is possible to change the background image of the VLE from a list of existing images orfrom one that you have uploaded yourself.The maximum file size that can be used as a background is 10MB, although using a fileas large as this is not advisable. Using large files as background images could slow downthe Frog VLE due to the amount of data needed to display the image.Note: Frog supports the following file types:• JPEG (.jpg)• GIF (.gif)• PNG (.png) To begin changing your background click on the Frog Head Menu option on the Frog Bar and select Preferences.Click My Background to view the selection of backgrounds available.
  • 6. 4Click on one of the images in the Default backgrounds section to select one of the pre-installed images to use as your Frog desktop.To choose one of your own images click on the Custom background button. This displaysyour My Documents folder in the Resource Manager where you can either select anexisting image or upload a new image to use.Note: Images can also be used from the Lesson Resources and School Documents area.To use an image from these areas click on either Lesson Resources or School Documentsin the Resource Manager.
  • 7. 5To use an existing image in the My Documents area, click on the file and click the Usebutton.You will now be returned back to the My Background screen where you now have fouroptions on how your image is displayed:Centre: Keeps original image dimensions and centres to the screen.Stretch: Will stretch the image so no background is shown, but dimensions are keptproportional.Fill: The image will reach its maximum size within the edge of the screen.Tile: The image will tile to fit the screen using its original dimensions.Once you have your image and it appears as an image in the Select My Background box,click the X cross in the top left corner of the window to save and close.Your background image is now saved and ready to use.
  • 8. 6To use an image not in your My Documents area of the Resource Manager, you will firstneed to upload an image to use as a background. To do this click on the Add Files buttonto launch the File Uploader.Click on the blue Choose Files button to select a file from your computer to upload.Choose a file from your computer to use as a background image. Click Open to continue.
  • 9. 7When your file has finished uploading the status indicator will turn green. Click the Donebutton to return to the Resource Manager.Click on the file to be used as a background then click the Use button.Your background image will now automatically update.
  • 10. 8How to Change your Password Click on the Frog Head option in the Frog Bar and select Preferences. Click on Change Password.Click on the Change Password button.Here you must enter your old password and then your new chosen password. If you can’tremember your old password then you must contact your Frog Administrator. Note: Passwords must be between 8 and 16 characters in length and can only contain the following characters ‘A-Z’,’a-z’, ‘0-9’,’+’,’_‘ Click on the Save button to change your password.
  • 11. 9Your DashboardUpon logging in to the VLE the first page to be displayed is your personal Dashboard. Thepersonal Dashboard can be customised using Widgets. It is important to remember thatthe personal Dashboard cannot be shared or assigned. Do not use your personalDashboard for teaching purposes.How to Edit your Dashboard To edit your Dashboard you must first click the Edit button on the left of your screen. This will release the Content Panel.The Content Panel contains three options tabs. These are: Layout – This changes the amount and position of the active container boxes on your page. Settings – This allows you to change the name and the theme of your Dashboard. Widgets – Widgets can be dragged into the active container boxes on your page to add content such as text, videos and images.Changing the Settings In the Content Panel click on the Settings tab. To change the name of your Dashboard, enter the new name in the Name of Site box.
  • 12. 10 To change the Theme of your Dashboard, select a new Theme from the menu by clicking on the small arrow next to the Theme. Once a new Theme is selected this will automatically update the Theme of your Dashboard.How to Change the Dashboard Layout In the Content Panel click on the Layout tab. Choose how many Layout Boxes you wish to include using the numbered buttons. You can choose between 1 and 4 boxes on a page. Now choose how you would like the Layout boxes to be displayed using the layout buttons. The position of the boxes is shown on each button. Clicking a layout will automatically update your page with the chosen position of Layout Boxes. Your Dashboard is now ready for content.
  • 13. 11Widgets In the Content Panel click on the Widgets tab. You will now see all of the Widgets that are available to you. Each Widget is identified by its unique name and icon. A Widget is an application that allows content to be displayed to the viewer. This is achieved by simply dragging each Widget into a Layout Box on the page and configuring its settings. Multiple Widgets can be used within a page. It is important to remember that a Widget can only display content that you have asked it to show. For most Widgets you must input the information that you wish it to display before it will show any content.How to Add Widgets In the Content Panel click on the Widgets tab.
  • 14. 12Select a Widget and drag it into an active container box on your Dashboard. Ensure thecontainer is blue before placing the Widget.Double clicking on the container box where the Widget icon is displayed, displays thesettings for the Widget.Note: Some Widgets may not display any settings when double clicked. This is becausethere are no user settings available for the Widget. After adding information into the settings panel click the Save Changes button to save your page. To close your Dashboard click on the X button.
  • 15. 13File ManagementFiles in your Frog VLE can take many forms, from documents and images, to videos, audiofiles and other interactive formats. There are only a few things you need to know aboutmanaging files to be able to work effectively in the Frog VLE.Note: The following guide is based on uploading files into your My Documents area.Teachers can also upload files into shared areas such as the Lesson Resources andSchool Documents areas.How to Upload FilesBegin by clicking on the Resource Manager icon in the Frog Bar. This will open theResource Manager. In the left side of the Resource Manager click on My Documents. Click on the blue Add Files button to launch the File Uploader.
  • 16. 14Click on the blue Choose Files button to select a file fromyour computer to upload. Multiple files can be selectedsequentially and uploaded together. You can also select a file by dropping a file into the area marked ‘Drag and drop your files here’. Note: This feature is not available in Internet Explorer. When your file has finished uploading the status indicator will turn green and a green Done! message will appear. Click the Done button to return back to the Resource Manager. The screen will then refresh to show your uploaded files in your My Documents area, within Resource Manager.
  • 17. 15How to Create a Folder Begin by clicking on the Resource Manager icon in the Frog Bar. This will open the Resource Manager. On the left side of the Resource Manager click on My Documents.Click the Actions button and select New Folder.Type the name of the folder into the text box underneath.Click off the folder to allow the name to be applied.
  • 18. 16Your folder is now ready to use. Double click on the folder to open.Note: To re-name a folder, click on the folder name. Your folder will then allow a newname to be entered.How to Delete a FolderHighlight the folder to be deleted.Click the Actions button and click on Delete.You will be asked to confirm that you want to delete the folder. Click OK.Your folder will now be deleted.
  • 19. 17How to Copy a FileHighlight the file to be copied.Click on the Actions button and select Copy.Your copied file will now appear in your My Documents area.Note: Copied files can be identified by their numeric filename extension.
  • 20. 18How to Delete a FileHighlight the file to be deleted.Click the Actions button and select Delete.You will be asked to confirm that you want to delete the file. Click OK.Your file will now be deleted.
  • 21. 19CalendarsEvery user of Frog is allocated their own personal calendar. Using a digital calendar hasmany benefits compared to a traditional paper version. For example, your digital calendaris always available wherever you are. You can manage your activities using the day,week, month or list views.The Frog Calendar has huge benefits for enhancing productivity. Users are able toprioritise duties according to the time and date planned. The creation of multiple calendarentries enables participants to organize activities in the school, such as ICT Classes, extracurriculum activities etc.How to Create a Calendar Entry Click on Quick Launch on the Frog Bar and click Calendar. There are two ways to create a new entry: 1. In the Calendar window click on the date and time that your entry starts and then drag until you reach the point that the entry ends. 2. Click the New button in the top left corner.
  • 22. 20In the New Event area type the name of the entry. If you are creating an all-day event click the All Day Check Box. To enter a specific time for your entry, click the Starts Ends panel.Set the start time and the end time of your entry using the drop down menus. When finished click the OK button to return to the New Event area.
  • 23. 21If you are creating an entry that occurs regularly, you may want to use the Repeat feature.This automatically creates a recurring entry into your calendar at predetermined intervals. To create a recurring entry, click the Repeat area. Use the drop down menu to select how often you want the entry to reoccur. When finished, click the OK button to return to the New Event area. To specify an end date for the recurring entry, click End Repeat. Click the small button to display the calendar. Choose a date from the calendar for the entry to stop reoccurring. Ensure the correct date is displayed in the Date box above. Click the OK button to return to the New Event area.
  • 24. 22 Click on the Create event button to add the event in your calendar.How to Delete a Calendar Entry Click on the entry in your calendar to see the entry details. Click the red Delete button to permanently remove the entry. Note: This will also remove any invitations and notifications from other users’ calendars that have been invited. A confirmation box will appear asking you to confirm the deletion. Click Delete to continue. If deleting a recurring entry a different confirmation box will be displayed. Click Delete This to only delete the entry or Delete All to delete all recurring entries.
  • 25. 23How to Change a Calendar Colour To make identifying entries in your calendars easier each calendar can have its own colour. Click on the small white arrow at the end of your calendar in the My Calendars section. Select Set Colour from the options menu to launch the colour picker. Choose a colour from the colour picker. Clicking on the small squares of colour will add it to the New panel. Click OK to accept the changes and update your calendar colour.
  • 26. 24How to Add a Calendar To add a calendar click on the Add button in the My Calendars section. Enter a name and description of the new calendar. In the Calendar Availability drop down menu select the access rights for the new calendar. The options are:Restricted: This means that only you have access to the calendar.Public: Every user of the VLE can view the calendar.Shared: Only those specified can view or edit the calendar. Once you have selected an access right click Create Calendar.
  • 27. 25Your new calendar will appear above your personal calendar. Clicking between themswitches their view on and off.How to Share a CalendarTo share a calendar, select Calendar Settings from the options menu.In the Share this Calendar section, click on the Invite people to share this calendar button.
  • 28. 26 In the search box enter the name of the person to share your new calendar with. To share to a group enter the name of the group and click the Groups tab. Click on the Add button to add them to the list. The selected user or group will appear in the list on the right.Click OK to continue.
  • 29. 27The added users or groups will now appear at the bottom of the calendar settings. Usethe drop down menu on the right to set the users access rights. The choices are:Read: Users will only be able to read your calendar.Admin: Users can make and delete entries, change colours and sharing permissions. Click OK to share your calendar.Your calendar is now being shared.Resource BookingThe Booking calendar is used to reserve equipment or rooms within your school. As thesystem is ‘on-line’ resources can be booked from anywhere and at any time. The resourcecalendars inside the booking calendar are created by the Frog Admin. If more resourcecalendars are required please ask your Frog Admin to create them.How to Create a Resource BookingClick on Quick Launch on the Frog Bar and click Booking Calendar.
  • 30. 28In the Booking Items window click on the small white arrow thatappears at the end on the resource name. Select Create Booking for this Item from the menu. In the New Event area, enter what purpose the resource is being booked for. Set the start and end time for the booking. Click on the Starts/Ends area to change the default time. In the Event Start & End area enter the start and end times you would like to book the resource between. If you would like the resource all day check the All Day checkbox. When finished click OK to continue. Click Create Booking to confirm the booking.
  • 31. 29 To make identifying booking calendars easier each calendar can have its own colour. Click on the small white arrow at the end of a calendar in the Booking Items section. Select Set Colour from the options menu to launch the colour picker.Choose a colour from the colour picker. Clicking on the small squares of colour will add itto the New panel.Click OK to accept the changes and update the calendar colour.
  • 32. 30E-mailEvery user that has a Frog VLE account is automatically allocated an email address. This isthe same as your Yes ID/username for the VLE. Emails can be sent to other users, not onlywithin your school but with anyone else who has an email address anywhere in theworld. Your Email address is the same as the login name used to log into the VLE. To access your email account, click on Quick Launch on the Frog Bar and click Email.A new tab will open up in your browser showing your mailbox. You are now ready to startsending and receiving emails straight away.To send an email, click the Compose button.
  • 33. 31Enter the email address of the person you want to send an email to. You can add multipleemail addresses if required.Enter the subject of your email in the Subject text box.Type the text for your email in the large text box below. Use the formatting tools to changethe font, colour, justification etc.When finished click on the Send button to send the email.Your email folders are located down the left hand side. When you receive a new email thenumber alongside your inbox will change.
  • 34. 32You can switch back to using the Frog VLE at any time by clicking on the Frog OS browsertab.Note: It is especially important to remember to logout out of your Frog VLE once you havefinished your session. If you just close down your browser, the next person that uses thesame computer may be able to access your VLE and personal email.
  • 35. 33Notes:
  • 36. 34