Chapter 1 overview

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  • 1. 3
  • 2. 4 Chapter 1: OverviewContentsChapter 1: Overview .................................................................................................................. 1 The Frog Interface .................................................................................................................. 1 Frog Bar ..................................................................................................................................2 Frog Head Menu....................................................................................................................2 Application Title Context Menu ............................................................................................. 2 Site Menu ............................................................................................................................... 3 Help ........................................................................................................................................3 Dashboard Selector ...............................................................................................................3 Global Search.........................................................................................................................3 Home......................................................................................................................................4 Quick Launch .........................................................................................................................4 Resource Manager ................................................................................................................4 Application Tray .....................................................................................................................4 Notifications ...........................................................................................................................5Overview of the Frog VLE ........................................................................................................6 1. Bookshelf ............................................................................................................................ 7 2. Assignments ...................................................................................................................... 7 3. Calendar ............................................................................................................................ 8 4. School Dashboard .............................................................................................................9 5. Booking Calendar ..............................................................................................................9 6. Frog Community .............................................................................................................. 10 7. Lesson Resources ............................................................................................................. 11 8. Forums ............................................................................................................................. 12 9. My Documents................................................................................................................. 12 10. Sites ................................................................................................................................. 13 11. Quizzes ............................................................................................................................ 14 12. Analytics ......................................................................................................................... 14 13. Resource Manager ........................................................................................................ 15 14. Email ............................................................................................................................... 16 15. Polls ................................................................................................................................. 16 16. Forms .............................................................................................................................. 17 17. The Pond ......................................................................................................................... 18 18. School Documents ......................................................................................................... 18 19. FrogStore......................................................................................................................... 19 20. Pin-Point .........................................................................................................................20 21. Departmental Sites .........................................................................................................20 21. My Dashboard ............................................................................................................... 21
  • 3. 1 Chapter 1: OverviewWelcome to Frog! Your Frog Virtual Learning Environment (VLE) has been designed anddeveloped specifically for schools using a wide array of modern technology. The Frog VLEprovides a simple, fun and engaging platform to enhance teaching and learning.The Frog InterfaceThe user interface provides easy access to the many features and applications of yourFrog VLE. The Interface provides different user options whether being viewed by a teacher,student, administrator or parent. This guide is based upon a teacher login and so mayinclude tools and features not available to other users.This section will give a brief overview of the Frog VLE interface.
  • 4. 2Frog BarThe Frog Bar is a fixed area at the top of the VLE. This links to the various user tools andmenus within the Frog VLE. The Frog Bar is always displayed.Working from left to right, the Frog Bar consists of the following elements:Frog Head MenuThe Frog Head Menu provides quick access to the System Options. By default it contains:Help: This is the general VLE help. Here you can find answers to commonly askedquestions.Preferences: Here you can change the basic settings of the VLE. The options are:  Language: This allows you to change the VLE into either English or Bahasa Melayu language.  My Background: Choose from a predefined list of images as your VLE background or upload your own images.  Change Password: Change your Frog VLE password here.Log Out: Logs you out of the VLE after use.Application Title Context MenuThe Application Title Context Menu provides a visual indicator of where you are in the VLE.When navigating around the VLE the text will change to display your current location.
  • 5. 3Site MenuThe Site Menu is available only to users that have edit and manage permissions to a site.By default it contains:  Duplicate Site – Creates an editable copy of the site. All content within the site will be duplicated.  Data Viewer – The Data Viewer displays results gathered from data collecting widgets included within the site. If no data collecting widgets are included in the site then no data will be displayed. The Data Viewer displays results from the Forms, Quizzes, SCORM and Poll widgets.HelpThe Help in the Frog Bar is context sensitive and will display help relevant to the area ofthe VLE you are currently viewing.Dashboard SelectorClicking on the left and right arrows allows you to select between your PersonalDashboard and the School Dashboard.Global SearchHere you can search for any resources, appointments, groups or assignments on the VLE.If a particular application is running, then the search will be carried out against therunning application first, then across the whole of the VLE. The search results will display anumber of resources or appointments and if more matches are found, a More link willdisplay the extra results.
  • 6. 4HomeClicking the Home icon returns you to the Dashboard (either personal or school).Quick LaunchThe Quick Launch icon displays the Quick Launch menu. From here you can select whichapplications to launch.Resource ManagerOpens the Resource Manager. The Resource Manager is the heart of your Frog VLE. It iswhere all content is created and stored.Application TrayThe Application Tray allows you to quickly switch between Applications that are open.On clicking the Application Tray button, any currently running Application will be displayedin the tray. Clicking on the icon of an Application will bring it into focus. Clicking on the X ofan Application will close it and remove it from the Application Tray.
  • 7. 5NotificationsThe Notifications icon provides a visual indicator for new messages. The icon shows thenumber of notifications currently unread. Notifications will display alerts from:  Calendars  Assignments  Message Walls  Forms  Quizzes  PollsClicking on the individual messages in the events feed will take you to the application thatgenerated the message. Notifications that are sent from the same source, i.e. from thesame application, will be grouped together in the feed.Note: A Notification Widget is available in the Content Panel, which can be used to viewon your Personal Dashboard.
  • 8. 6Overview of the Frog VLEThis section will walk you through the main work areas of your VLE. Links to these areascan be found in the Quick Launch menu in the Frog Bar.To access the main work areas of the Frog VLE, click the Quick Launch icon in the Frog Bar.Select an icon from the Quick Launch menu. These are detailed below. 1 2 3 4 5 6 . . . . . . 7 .22. 821 . 920 .. 1019 .. 1118.17 16 15 14 13 12. . . . . .1. Bookshelf 7. Lesson Resources 13. Resource Manager 19. FrogStore2. Assignments 8. Forums 14. E-mail 20. Pin-Point3. Calendar 9. My Documents 15. Polls 21. Departmental Sites4. School Dashboard 10. Sites 16. Forms 22. My Dashboard5. Booking Calendar 11. Quizzes 17. The Pond6. Frog Community 12. Analytics 18. School Documents
  • 9. 7 1. BookshelfAvailable to: Teachers, Students and Frog Admin.The Bookshelf is an application that allows users to view their digital books providedthrough the FrogStore. The Bookshelf not only allows the storage of digital books but alsocontains a digital book reader.Books appear on your Bookshelf in the order that they were added, with the most recentlyadded books appearing at the top left of the shelf. When a Book from the FrogStore isadded the Bookshelf will update to reflect the new addition, existing books will be movedto the right. If your current shelf is full, a new shelf will appear below when another bookis added. 2. AssignmentsAvailable to: Teachers, Students (recipient view) and Frog Admin.The Assignments application allows you to review, allocate, modify and mark allassignments that you have set for your students. Once a Site has been created it is asimple process to issue the Site as an assignment. Assignments can be issued to eitherindividual students or groups.
  • 10. 8The Assignments application also allows teachers to send messages to those that havebeen assigned work. Teachers are able to message students either individually or bygroup. When a student submits an assignment, it is returned for marking and commentinto the Assignments area. You will receive a notification via the Notifications panelwhenever an assignment is submitted or a message received.Students cannot issue assignments. They are able to view, complete and submitassignments. When an assignment is issued the student receives a notification via theNotifications panel. Clicking on the notification opens the assignment. When marks arereleased the student will be notified again. 3. CalendarAvailable to: Teachers, Students and Frog Admin.This is your personal Calendar that allows you to keep track of all your events andappointments. Your calendar is private by default although it can be shared with otherswhen required.
  • 11. 9Extra calendars can be created and shared either publicly or privately. These can becolour coded to make identification easier. These may be for co-curricular activities orspecial events. Additional information may be attached to events and bookings such aslocation, invitees and notes. 4. School DashboardAvailable to: Teachers, Students and Frog Admin.The School Dashboard displays notices and information vital to the smooth running of theschool. Here you can view noticeboards, images, videos and download important files.It also contains an MoE RSS feed to keep you informed of any education news orinformation that is of interest to schools and teachers. This feed also displays regionalJPN/PPD RSS feeds.Note: The School Dashboard is managed by the Frog Admin. 5. Booking CalendarAvailable to: Teachers, Frog Admin.The Booking Calendar allows you to book any rooms or resources that are available inyour school. If you have made a room/resource booking, the Frog VLE will not allowanyone else to book that room/resource at that time and date.
  • 12. 10As new rooms or resources become available the Frog Admin can simply add them to theBooking Calendar. Each room or resource calendar can be colour coded to makeidentification easier. 6. Frog CommunityAvailable to: Teachers, Frog Admin.The Frog Community is a central portal for Teachers to find FAQs, documentation andsupport videos as well as collaborative areas to discuss issues important to them. TheFrog Community is based around the concept of groups. Each group contains a wallwhere all members of the group can post messages.
  • 13. 11Teachers can search for and join any public groups that are displayed in the searchresults. If no group is found, the teacher will have the option to create a new group andmark it either:Public: The group will appear in search results and anyone can join.Private: The group will not appear in search results and members have to be invited bythe owner. 7. Lesson ResourcesAvailable to: Teachers, Frog Admin.The Lesson Resources folders contain all of the teaching and learning resources for yourschool. A resource can be any file that you use during your teaching or included withinyour sites. Teachers can create and upload their resources into folders in this area. It isrecommended that each department has its own folder. Inside would be a folder for eachteacher to upload their own resources into.This area can also be used as a collaboration area, making resources available so thatother teachers can access them. The format of the documents can be zip files, Worddocuments, Excel spreadsheets, pdf’s, MP4 videos or audio files.
  • 14. 12 8. ForumsAvailable to: Teachers, Students and Frog Admin.The Forums area displays the School Forum. This is a forum for the whole school and isvisible by both teachers and students. Only the Frog Admin can create topics in the SchoolForum.Discussion forums can be created for group discussions regarding school specific topics,allowing users to add their own views and see other forum users’ contributions. Data ishistoric and date stamped so at any point as a teacher you can go back and check whathas been said, and by whom. The Frog Admin controls all the topic and access settings ofthe School Forum. 9. My DocumentsAvailable to: Teachers, Students and Frog Admin.The My Documents area is your own personal file storage area. Any files uploaded to thisarea remain private and are inaccessible to other users. The My Documents area reducesthe need to carry USB storage devices as you can upload and download files from the VLEfrom anywhere and at any time.
  • 15. 13 10. SitesAvailable to: Teachers, Students and Frog Admin.Sites are pages or groups of pages that have been created inside the Frog VLE. They canbe tagged with keywords to allow them to be located quickly and easily or to aidcategorisation. Any sites that you have created will be listed in the My Sites section of theResource Manager.Sites that have been tagged with a specific subject name i.e. English; will appear underSubject Sites. Sites tagged as co-curricular activities such as clubs and trips will appear inthe Co-curricular Sites section. The Other Sites section contains all Sites that have not beentagged with a specific subject or co-curricular keyword or have been tagged with akeyword of ‘other’ that have been shared with you.For security, sites cannot be accessed without logging into the Frog VLE. As the VLE iscloud based, sites can be accessed anytime and anywhere.Creators of sites control the access and editing permissions. If a site has not been sharedto you it will not be visible in the Resource Manager.Sites can be sent to the MoE Repository for sharing with other schools in Malaysia. Onceuploaded the site will be checked and made available for download from the FrogStore.Only teachers can upload and download sites to and from the MoE Repository.
  • 16. 14 11. QuizzesAvailable to: Teachers and Frog Admin.My Quizzes displays all quizzes that you have created. All quizzes in this area can beedited, published or deleted. Once a new quiz has been created it is then ready to beused within your sites.School Quizzes: Displays quizzes that others have created in your school. Althoughquizzes created by others cannot be edited or deleted they can still be used within yoursites. 12. AnalyticsAvailable to: Frog Admin.The Analytics area of the Frog VLE captures information related to the use of the VLE byusers. It covers areas such as user logins and site creation.
  • 17. 15The information collected allows you to determine how often users have logged in to theVLE. It also displays which users that have never logged in. Information on site creation iscaptured allowing you to see how many sites have been created within a given timeframe. 13. Resource ManagerAvailable to: Teachers, Students (limited) and Frog Admin. The Resource Manager is the heart of your Frog VLE. It is the central storage area and the main application for accessing resources that you have created or have been shared with you. It gives you the ability to store, view and - where appropriate - create, edit and delete content in all of the areas of the VLE in which you have the appropriate access.The Resource Manager menu contains links to multiple work areas. These are: Latest Files: Displays only the most recent files that you have uploaded to the My Documents area. Favourites: Displays any sites that you have added to your Favourites area for quick and easy access. My Documents: Provides access to your private file storage area. Files uploaded here cannot be viewed or accessed by other users. The My Library subsection contains media files downloaded from the FrogStore. Sites: Any Sites created by or shared to you will appear in this area. The My Library subsection contains sites downloaded from the FrogStore. Quizzes: Quizzes created by you will appear in the My Quizzes area. The School Quizzes area displays a non-editable list of all quizzes created in your school. Applications: Displays all installed Applications. Frog Admin users can access user and group data from this area. Lesson Resources: All teaching and learning files should be uploaded into the Lesson Resources area. Both teachers and admin users have access to this shared area, but not students.
  • 18. 16 School Documents: Provides access to the School Documents area. Teachers and Admin users can upload and download files. Students can view and download. Forms: Provides access to the main Forms creation and storage area. Forms can be reused when required. Polls: Provides access to the main Polls creation and storage area. Polls can be reused when required. 14. EmailAvailable to: Teachers, Students, Parents and Frog Admin.Every user that has a Frog VLE account has access to email. Emails can be sent andreceived to other users, not only within your school but to anywhere else in the world.Your email address is the same as the login name (your Yes ID) used to log into the VLE. 15. PollsAvailable to: Teachers and Frog Admin.Polls allow you to create a simple poll for canvassing users for their opinions. This mightbe to Poll a class for their opinion of a particular activity or to Poll the entire school on achange in school policy. Once the user has cast their vote the results of the poll is thendisplayed back to them as a bar chart (see below).
  • 19. 17Polls are created and edited using the Poll Builder. The Poll Builder can be launched fromthe Resource Manager or by dragging the Poll Widget into a site. 16. FormsAvailable to: Teachers and Admin.Forms can be created and added to a site for the purpose of gathering information fromother Frog users. Once a form has been submitted all the form data is written to the DataViewer for viewing. The collected data can then be exported out of the VLE as a .CSV file.Forms are created and edited using the Form Builder. The Form Builder can be accessedeither from the Resource Manager or by dragging the Forms widget onto a site.
  • 20. 18 17. The PondAvailable to: Teachers, Students and Frog Admin.Hop on into The Pond, where the brightest minds gather and where great ideas aresparked and shared. The Pond has been created with students in mind. It is a placewhere students can jumpstart their Frog experience with tips and ideas on how to get themost out of their VLE. 18. School DocumentsAvailable to: Teachers, Students (read only) and Frog Admin.Keep everybody informed and up to date by uploading documents intended for the wholeschool into the School Documents area. Both teachers and students can view anddownload any files uploaded here. These may be (but not limited to) staff and studenthandbooks, policies or school information. These should be categorised into folders.
  • 21. 19The format of the documents can be zip files, Word documents, Excel spreadsheets, pdf’s,mp4 videos or audio files. 19. FrogStoreAvailable to: Teachers, Students, Parents and Frog Admin.The FrogStore is a teaching & learning marketplace giving seamless access to ‘best inclass’ education content, products and services to enhance every child’s learning journey.The FrogStore is available to teachers and students directly through their Frog VLE. Parentscan access the FrogStore via the YES 1BestariNet Portal for parents (www.yes.my). Contentobtained by parents through the FrogStore is assimilated into the VLE automatically foryour child to start using in their school.The FrogStore brings the very best in digital educational content into one searchable on-
  • 22. 20line portal. Browse through our library of hundreds of digital books; adding those that youwant to read to your Bookshelf. Make your sites even more exciting and engaging bysearching our extensive video and image libraries for the most cutting-edge multimediacontent. So, why spend hours searching the internet for the latest educational contentwhen you can just search the FrogStore? 20. Pin-PointAvailable to: Teachers and Frog Admin.PinPoint is a quick search tool for content. It pulls content from My Library (after it is addedthrough the FrogStore) as well as from the Internet (through Flickr, YouTube and Vimeo).Pin-Point can be accessed either from the Quick Launch menu or from within severalWidgets within the Frog platform. These include the Media, Link to File and the ExternalLink Widgets. Pin-Point can also be accessed when adding media items to a quiz such asimages and videos. 21. Departmental SitesAvailable to: Teachers, Students and Frog Admin.Each department has its own Departmental Site that is designed and built by them. Themain department page has an area to display a welcome notice, main organisationalchart, exam results, and notices. Inside are the related subject sites. These are wherestudents can find information relating to a specific subject. These might contain curriculum
  • 23. 21information, image galleries, videos, teachers profile pages, exam revision guides, pastpapers etc. Extra departments/subject sites can be added if required. 21. My DashboardAvailable to: Teachers, Students and Frog Admin.My Dashboard is the first page you are presented with upon logging into the VLE. It maybe customised to show your school calendar, RSS feeds, or notifications. You may alsoadd personal content such as photographs, videos or links to your favourite websites.How these are displayed is up to you. Use the Widgets to change the look and content ofyour Dashboard whenever and however you like.
  • 24. 22