Scientific Information Resources & Services for CIAT Staff in the Regions
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Scientific Information Resources & Services for CIAT Staff in the Regions Presentation Transcript

  • 1. Open Access, Scientific Information Resources & Services For CIAT PABRA Staff Kawanda, Kampala, Uganda, 13 May 2011 Dr. Edith Hesse
  • 2. Agenda
    • Why open access – some facts
    • Where to publish – some considerations
    • Access to scientific information resources
    • Quick review of relevant services (IT & Communications)
  • 3. Open Access – some facts
    • 1995-2011: Open Access - an international movement
    • 2008-2011: CGIAR and FAO collaborate in AAA initiative (Availability, Accessibility, Applicability)
    • 2009: CIAT Director General launches Open Access initiative
    • 2010: CIAT Open Access Policy available on the web (open access as a component of individual Performance Evaluations)
    • Donors – increasingly ask for it (e.g. DFID, European Union)
  • 4. Open Access Web Site
  • 5. Open Access – CIAT facts
    • Articles
    • Peer-reviewed journal articles: increased from 40% to 60% of
    • CIAT total publications from 2006 to 2010
    • 15% accessible full text to everyone (via web)
    • 40% accessible full text to CIAT staff (via VPN)
    • 80% full-text potentially accessible through self-archiving of revised and approved manuscripts
    • All publications
    • 20% of 14,000 documents authored by CIAT (1968-2010) link to full-texts
    • Special efforts underway to add full texts wherever possible (Google Books, adding links after embargo expires, obtaining permissions, etc.)
  • 6. Open Access – issues to keep in mind
    • Which publisher, which journal?
    • >25,000 journals; 6,500 open access (DOAJ); 2.5 million articles/yr
    • Many book publishers
    • Researchers choose most desirable option – we can advise
    • How to retain open access rights?
    • 80% of journals allow self-archiving (web posting of revised and approved manuscripts)
    • Carefully read copyright transfer agreement before signing
    • Confusing terminology (on purpose)
    • Retain parts of your copyright (“Science Common”)
    • Provide revised and approved manuscripts to the library
  • 7. Open Access – make our results more visible
    • Let us know when a new journal article, a book, a report is about to be published
    • We can help to advertise via
      • Social Media (Blogs, Slideshare, Flickr, Twitter, BlibTV, YouTube)
      • E-Newsletter
    • We make CIAT books accessible via Google Books
    • CIAT’s Library Repository (to be harvested by external services)
    • Photo stories, multimedia, video clips and participatory videos
    • Newspapers and television
    • Translations (English, Spanish, French, Portuguese, Thai, others)
  • 8. Library Repository 1. Ensure accessibility 2. Long term preservation 3. Institutional memory Publications to be deposited in CIAT’s Library Repository Articles in refereed and non-refereed journals Papers presented at conferences (Posters & PowerPoint presentations) Articles in technical bulletins Annual Program Reports Book chapters Final Project Reports Books published by CIAT Programs Theses supervised by CIAT staff; theses written by CIAT staff Working documents published by CIAT Programs Tools, methods , procedures on CDs or DVDs Papers published in conference proceedings
  • 9. Library Web Site
  • 10. Library Web Site – Electronic Journals
  • 11. Directory of Open Access Journals (DOAJ)
  • 12. Library Web Site – Databases
  • 13. Library Web Site – Publications
  • 14. Revised and Approved Manuscript
  • 15. Work Flow – Manuscript to Published Article “ Revised and approved manuscript“ Final draft “post refereeing” “ Revised personal version” Sent to Publisher
  • 16. Publisher copyright policies & self-archiving (Sherpa/Romeo)
  • 17. Publisher Copyright Policies & Self-archiving (Sherpa/Romeo)
  • 18. Publisher copyright policies & self-archiving (Sherpa/Romeo)
  • 19. AGORA – Access to 2000 Scientific Journals
  • 20. Research4life – Access to > 10,000 Journals
  • 21. Ivan Adolwa, AfNet – [email_address]
  • 22. RePEc (Research Papers in Economics)
  • 23. Google Scholar
  • 24. Quick Review of Relevant Services (IT & Communications)
    • Research & Administrative applications
      • Library web site
        • Subscriptions (e-journals & e-books)
        • Bibliographic and factual databases (e.g. CAB Abstracts)
      • CIAT Intranet
      • Budget Execution
      • Project Manager
      • Human Resources Development Fund
      • Virtual Site for Project Documentation
    • Institutional software
      • Microsoft products (Windows OS, Office, SharePoint, Project)
      • Utilities (WinZip)
      • Antivirus, anti-spam (Nod32, Trend Micro)
      • SAS (Statistical Analysis Software)
  • 25. Virtual Private Network (VPN)
    • VPN is now completely web-based, resources are accessibly anywhere, anytime without install additional software https://vpn.ciat.cgiar.org/
    • Should you have problems with accessing resources such as e-journals, e-books please let us know immediately (Idris with copy to me)
    • For other access problems with commercial applications (SAS, Oracle) inform the helpdesk
    • Helpdesk also provides training for institutional applications, remote installations, configuration, updates and bug fixing.
    • Many problems can be fixed by directly logging into your computer
  • 26. Web Conferencing - WebEx
    • Allows up to 24 participants to share:
        • audio/video/chat
        • Documents
        • Applications
    • Poor connectivity areas can use it as well
  • 27. Other Audio/Video Conferencing
    • For formal video conferencing, where quality is a must, CIAT and ICRAF both use professional Polycom equipment
    • For non-formal video/audio conferencing users have many options, such as Skype, however they all have their limitations
    • WebEx can provide the best of both worlds
  • 28. Other Services
    • Virtual workspaces via MS SharePoint
      • Share documents, use chats, blogs, wikis, forums, within projects
    • E-seminars via video streaming
      • Transmission via internet for staff and partners in the Regions and partners
  • 29. Microsoft IT Academy
    • CIAT’s Campus Agreement with Microsoft, allows participation in the Microsoft IT Academy Program for all HQ and regional staff 
    • Users may access courses anytime, anywhere, and obtain officially Microsoft certification
    • Users must have a hotmail or windows live account and send a request to the Human Resources ( [email_address] ) with copy to [email_address] and [email_address] .
  • 30. Research Electronic Book (REB)
  • 31. ESRI Software
    • ESRI products now accessible to all CGIAR staff at
    • 90% discounts
    • If users require an ESRI product, contact the person in charge of ESRI products in respective center (at CIAT: Dr. Glenn Hyman, [email_address] with copy to [email_address] )
    • Large downloadable software can also be obtained via DVD
  • 32. Who to Contact for Support
    • Support can be obtained through various means
      • Email: [email_address] or [email_address]
      • Skype : idrisjones2006 / avilla2000
      • Mobile : (57)316 526 1128 or (57) 315 5759452
      • Phone: (57-2)4450100 ext 3256 or (57-2) 4450097
      • Email: [email_address] or [email_address]
      • Skype : ehesse / ciat-library
      • Mobile : (57)314 8802149
      • Phone: (57-2)445034 ext 3256 or (57-2) 4450000 ext. 3024
    • One IT person is always on call providing 24x7 support.
  • 33. Thank you! Questions?