CHILD Site Coordinator Training <ul><li>What’s a Site Coordinator? </li></ul><ul><li>Login to MT </li></ul><ul><li>Edit yo...
What’s a Site Coordinator? <ul><li>CHILD Site Coordinators are responsible for: </li></ul><ul><li>Creating and maintaining...
What is Movable Type (MT)? <ul><li>“Blogging” tool </li></ul><ul><li>A very popular web-based publishing tool which enable...
How does MT Work? <ul><li>You  add content via a web browser </li></ul><ul><li>MT saves the content to a database so you c...
Task: Login to MT <ul><li>Open Internet Explorer </li></ul><ul><li>Address:  http://s440/cgi-bin/mt.cgi </li></ul><ul><li>...
MT Main Menu
Task: Edit Your Profile <ul><li>Enter your Name </li></ul><ul><li>Change your Password </li></ul><ul><li>Enter your Birthp...
CHILD Site Main Menu Screen
New Entry Screen
Task: Customize your entry screen <ul><li>Click  New Entry </li></ul><ul><li>Click on the  Customize the display of this p...
Task: Create a new page <ul><li>Open “ Test Site ” </li></ul><ul><li>Click on  New Entry </li></ul><ul><li>Enter  Title </...
Task: View your new page! <ul><li>Click on  View Page , or </li></ul><ul><li>Browse to site:  http://child/staff_resources...
Edit Entries Screen <ul><li>Filter Entries </li></ul><ul><li>Power Editing Mode </li></ul><ul><li>Change how many entries ...
Task: Use the Edit Menu <ul><li>Filter entries by category </li></ul><ul><li>Change drop-down menu to view all </li></ul><...
Edit an Entry
Task: Edit a Page <ul><li>First we need to learn a little bit of HTML & Textile </li></ul><ul><li>Edit Entries </li></ul><...
Task: Add a Link to a Page <ul><li>Edit Entries ; click on  Title  to open entry </li></ul><ul><li>Select a page on CHILD ...
Task: Preview the Link <ul><li>Note the HTML that was generated. Does it look right? </li></ul><ul><li>Click  Preview  but...
Primary Category <ul><li>Assigns a page to a category </li></ul>
Edit Categories Screen <ul><li>Create, edit or delete your categories from here </li></ul><ul><li>Three pre-assigned categ...
Predefined Categories <ul><li>You have predefined categories that are used to control where content goes. They are: </li><...
“Home” Category <ul><li>Entries added to this category are placed on the home page </li></ul><ul><li>The title is ignored ...
“Pages” Category <ul><li>Entries added to this category are placed beneath your categories </li></ul><ul><li>Use for singl...
Sites without Categories <ul><li>Some sites do not need categories </li></ul><ul><li>If you have not assigned any custom c...
How Categories Display <ul><li>Define your own categories and they will show up in alphabetical order </li></ul>
Task: Add a new category <ul><li>Create a  New Entry </li></ul><ul><li>Add  Title </li></ul><ul><li>Click  Category  drop-...
Excerpts <ul><li>Each category page has a list of the pages within it. </li></ul><ul><li>Each sub-page is listed with a he...
Task: Add a Manual Excerpt <ul><li>Enter your excerpt into the Excerpt field </li></ul>
“Shortcuts” Category <ul><li>Shortcuts act as one click links to other areas or sites </li></ul><ul><li>For example use th...
Task: Add a Shortcut <ul><li>Choose  Category  of “Shortcuts” </li></ul><ul><li>Put the name of the link in the  Title  fi...
Search Entries <ul><li>Search the content of entries </li></ul><ul><li>Find and Replace </li></ul>
Rebuild Site <ul><li>Rebuild  your site when you make a change to published content (e.g. deleting) </li></ul><ul><li>Savi...
Upload a File <ul><li>Use this to add a document, image or any other file </li></ul><ul><li>Just browse to a file </li></u...
All About File Names <ul><li>Use generic file names </li></ul><ul><li>Don’t include dates in file names </li></ul><ul><li>...
Task: Upload a file to CHILD <ul><li>Edit Entries ; click on  Title  to open entry </li></ul><ul><li>Click  Upload File </...
Task: Link to uploaded file <ul><li>Paste into your entry </li></ul><ul><li>Review and edit HTML <a href=&quot;http://chil...
Forms Site <ul><li>All Site Coordinators have access to this site </li></ul><ul><li>Add forms to this site, then link to t...
Task: Add a new form <ul><li>Open  Forms site </li></ul><ul><li>Upload File  (create new entry) </li></ul><ul><li>Add  Tit...
Resources <ul><li>Web Services site: </li></ul><ul><ul><li>How To… </li></ul></ul><ul><ul><li>Site Coordinators section </...
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CHILD Site Coordinator Training

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CHILD Site Coordinator Training

  1. 1. CHILD Site Coordinator Training <ul><li>What’s a Site Coordinator? </li></ul><ul><li>Login to MT </li></ul><ul><li>Edit your profile </li></ul><ul><li>Customize your entry screen </li></ul><ul><li>Create a new page </li></ul><ul><li>Use the Edit menu </li></ul><ul><li>Edit a page </li></ul><ul><li>Learn about HTML and Textile </li></ul><ul><li>Add a link to a page </li></ul><ul><li>Learn about Categories </li></ul><ul><li>Add a new Category </li></ul><ul><li>Add an Excerpt </li></ul><ul><li>Add a shortcut </li></ul><ul><li>Search entries </li></ul><ul><li>Learn about Rebuilding your site </li></ul><ul><li>Upload a file and link to it </li></ul><ul><li>Add a form </li></ul><ul><li>Learn about resources </li></ul>
  2. 2. What’s a Site Coordinator? <ul><li>CHILD Site Coordinators are responsible for: </li></ul><ul><li>Creating and maintaining a site or section on CHILD </li></ul><ul><li>Responding to inquiries related to their site. </li></ul><ul><li>Checking for and fixing errors such as typos, factual and grammatical errors, and broken links </li></ul><ul><li>Ensuring that content is up to date and relevant </li></ul><ul><li>Removing old content </li></ul>
  3. 3. What is Movable Type (MT)? <ul><li>“Blogging” tool </li></ul><ul><li>A very popular web-based publishing tool which enables very easy publishing </li></ul><ul><li>The tool we use to manage CHILD </li></ul>
  4. 4. How does MT Work? <ul><li>You add content via a web browser </li></ul><ul><li>MT saves the content to a database so you can edit it later </li></ul><ul><li>MT adds your content to templates that Web Services has built </li></ul><ul><li>MT outputs a static web page </li></ul>
  5. 5. Task: Login to MT <ul><li>Open Internet Explorer </li></ul><ul><li>Address: http://s440/cgi-bin/mt.cgi </li></ul><ul><li>Enter you network login name, e.g. “ cwatso ” </li></ul><ul><li>Your password should be “ password ” </li></ul><ul><li>You can always login through a link in the CHILD footer </li></ul>
  6. 6. MT Main Menu
  7. 7. Task: Edit Your Profile <ul><li>Enter your Name </li></ul><ul><li>Change your Password </li></ul><ul><li>Enter your Birthplace </li></ul><ul><li>Save </li></ul>
  8. 8. CHILD Site Main Menu Screen
  9. 9. New Entry Screen
  10. 10. Task: Customize your entry screen <ul><li>Click New Entry </li></ul><ul><li>Click on the Customize the display of this page link towards the bottom of the page (below the Save button). </li></ul><ul><li>In the Field Configuration pop-up window select “ Custom: show the following fields :” </li></ul><ul><li>Check the following options: </li></ul><ul><ul><li>Category </li></ul></ul><ul><ul><li>Excerpt </li></ul></ul><ul><ul><li>Editable Authored On Date (Edit Entry screen only) </li></ul></ul><ul><li>Click Save . The Create New Entry screen will refresh to show only those fields you selected. </li></ul>
  11. 11. Task: Create a new page <ul><li>Open “ Test Site ” </li></ul><ul><li>Click on New Entry </li></ul><ul><li>Enter Title </li></ul><ul><li>Select Pages category </li></ul><ul><li>Enter information in Entry Body </li></ul><ul><li>Preview </li></ul><ul><li>Go back to main page (click Re-Edit this Entry ) </li></ul><ul><li>Post Status: Publish </li></ul><ul><li>Save (rebuilds automatically) </li></ul>
  12. 12. Task: View your new page! <ul><li>Click on View Page , or </li></ul><ul><li>Browse to site: http://child/staff_resources/test_site/ </li></ul>
  13. 13. Edit Entries Screen <ul><li>Filter Entries </li></ul><ul><li>Power Editing Mode </li></ul><ul><li>Change how many entries are displayed </li></ul>
  14. 14. Task: Use the Edit Menu <ul><li>Filter entries by category </li></ul><ul><li>Change drop-down menu to view all </li></ul><ul><li>Access Power Editing mode </li></ul>
  15. 15. Edit an Entry
  16. 16. Task: Edit a Page <ul><li>First we need to learn a little bit of HTML & Textile </li></ul><ul><li>Edit Entries </li></ul><ul><li>Click on Title to open entry </li></ul><ul><li>Make a word bold using HTML </li></ul><ul><li>Make a word bold using Textile commands </li></ul><ul><li>Create a heading (H2 and H3) </li></ul><ul><li>Create a numbered list using Textile </li></ul><ul><li>Create an unordered list using Textile </li></ul><ul><li>Preview </li></ul><ul><li>Save (Rebuild) </li></ul><ul><li>View on CHILD </li></ul>
  17. 17. Task: Add a Link to a Page <ul><li>Edit Entries ; click on Title to open entry </li></ul><ul><li>Select a page on CHILD you would like to link to. </li></ul><ul><li>Copy the URL </li></ul><ul><ul><li>No need to include the http://child portion of the URL when linking anywhere within CHILD. </li></ul></ul><ul><li>Go back to MT; select the text you wish to link </li></ul><ul><li>Click on URL button (or use Textile) </li></ul><ul><li>Paste the URL </li></ul><ul><li>Click OK (contd on next page) </li></ul>
  18. 18. Task: Preview the Link <ul><li>Note the HTML that was generated. Does it look right? </li></ul><ul><li>Click Preview button </li></ul><ul><li>Click on link. Does it work? </li></ul><ul><li>Click on Save this Entry </li></ul><ul><li>Save (page is rebuilt) </li></ul><ul><li>View on CHILD </li></ul>
  19. 19. Primary Category <ul><li>Assigns a page to a category </li></ul>
  20. 20. Edit Categories Screen <ul><li>Create, edit or delete your categories from here </li></ul><ul><li>Three pre-assigned categories: </li></ul><ul><ul><li>Home </li></ul></ul><ul><ul><li>Pages </li></ul></ul><ul><ul><li>Shortcuts </li></ul></ul><ul><li>You can create as many other categories as you want </li></ul>
  21. 21. Predefined Categories <ul><li>You have predefined categories that are used to control where content goes. They are: </li></ul><ul><ul><li>Home </li></ul></ul><ul><ul><li>Pages </li></ul></ul><ul><ul><li>Shortcuts </li></ul></ul><ul><li>You can create an unlimited amount of custom categories to group your content </li></ul>
  22. 22. “Home” Category <ul><li>Entries added to this category are placed on the home page </li></ul><ul><li>The title is ignored </li></ul><ul><li>Only one entry should have “Home” category </li></ul>
  23. 23. “Pages” Category <ul><li>Entries added to this category are placed beneath your categories </li></ul><ul><li>Use for single pages that do not need to be categorized </li></ul>
  24. 24. Sites without Categories <ul><li>Some sites do not need categories </li></ul><ul><li>If you have not assigned any custom categories your site may look like this </li></ul>
  25. 25. How Categories Display <ul><li>Define your own categories and they will show up in alphabetical order </li></ul>
  26. 26. Task: Add a new category <ul><li>Create a New Entry </li></ul><ul><li>Add Title </li></ul><ul><li>Click Category drop-down menu and select “ Add new category… ” </li></ul><ul><li>Add category </li></ul><ul><li>Select the Category and fill in the rest of the entry </li></ul><ul><li>Save , Rebuild, View site </li></ul>
  27. 27. Excerpts <ul><li>Each category page has a list of the pages within it. </li></ul><ul><li>Each sub-page is listed with a heading and an excerpt. </li></ul><ul><li>The default excerpt is not very helpful, but you can manually change it. </li></ul>
  28. 28. Task: Add a Manual Excerpt <ul><li>Enter your excerpt into the Excerpt field </li></ul>
  29. 29. “Shortcuts” Category <ul><li>Shortcuts act as one click links to other areas or sites </li></ul><ul><li>For example use this to point to your Phone Directory page, P&P or Forms </li></ul>
  30. 30. Task: Add a Shortcut <ul><li>Choose Category of “Shortcuts” </li></ul><ul><li>Put the name of the link in the Title field </li></ul><ul><li>Enter a sentence in the Entry Body (for search) </li></ul><ul><li>Put the link in the Excerpt field </li></ul>
  31. 31. Search Entries <ul><li>Search the content of entries </li></ul><ul><li>Find and Replace </li></ul>
  32. 32. Rebuild Site <ul><li>Rebuild your site when you make a change to published content (e.g. deleting) </li></ul><ul><li>Saving new entries will automatically rebuild relevant pages </li></ul>
  33. 33. Upload a File <ul><li>Use this to add a document, image or any other file </li></ul><ul><li>Just browse to a file </li></ul><ul><li>Then choose a destination </li></ul>
  34. 34. All About File Names <ul><li>Use generic file names </li></ul><ul><li>Don’t include dates in file names </li></ul><ul><li>Don’t use apostrophes in file names – you won’t be able to upload your file </li></ul><ul><li>Use underscores rather than spaces </li></ul><ul><li>Use all lower case </li></ul><ul><li>Keep file names simple </li></ul><ul><ul><li>Good: check_request.doc </li></ul></ul><ul><ul><li>Bad: Check Request 10.02.06.doc </li></ul></ul>
  35. 35. Task: Upload a file to CHILD <ul><li>Edit Entries ; click on Title to open entry </li></ul><ul><li>Click Upload File </li></ul><ul><li>Browse to file (make sure the file name is appropriate) </li></ul><ul><li>Upload to /documents/ </li></ul><ul><li>Click Upload </li></ul><ul><li>Select “ Show me the HTML ” </li></ul><ul><li>Click Link </li></ul><ul><li>Copy the HTML </li></ul><ul><li>Close </li></ul>
  36. 36. Task: Link to uploaded file <ul><li>Paste into your entry </li></ul><ul><li>Review and edit HTML <a href=&quot;http://child/test_site /documents/info.pdf&quot;>Download file</a> </li></ul><ul><li>If PDF, add (PDF) after end </a> tag </li></ul><ul><li>Add additional attributes such as “ target=“_blank ” </li></ul><ul><li>Edit URL if necessary </li></ul><ul><li>Edit link text </li></ul><ul><li>Example of revised HTML: <a href=&quot;/child/test_site /documents/info.pdf“ target=“_blank” >View payment info</a> (PDF) </li></ul>
  37. 37. Forms Site <ul><li>All Site Coordinators have access to this site </li></ul><ul><li>Add forms to this site, then link to the form from your site </li></ul>
  38. 38. Task: Add a new form <ul><li>Open Forms site </li></ul><ul><li>Upload File (create new entry) </li></ul><ul><li>Add Title </li></ul><ul><li>Add form info to Entry Body </li></ul><ul><li>Link goes in Excerpt </li></ul><ul><li>Add Keywords </li></ul><ul><li>Save (Rebuild), View site </li></ul>
  39. 39. Resources <ul><li>Web Services site: </li></ul><ul><ul><li>How To… </li></ul></ul><ul><ul><li>Site Coordinators section </li></ul></ul><ul><ul><li>Writing Tips </li></ul></ul><ul><li>Marketing Communications Standards site: </li></ul><ul><ul><li>Editorial Style & Usage Guidelines </li></ul></ul>

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