المحاضرة الاولي - إدارة المشاريع

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سلسلة محاضرات إدارة المشاريع المقدمة من مؤسسة علماء مصر http://www.egyptscholars.org/pm

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المحاضرة الاولي - إدارة المشاريع

  1. 1. Project Management First Session Egypt Scholars Presented by Mohamed Khalifa Hassan Jan 2014 © Mohamed Khalifa, 2014 All Rights Reserved 1
  2. 2. Mohamed Khalifa Hassan © Mohamed Khalifa, 2014 All Rights Reserved 2 • Short Bio – Council Manager of PMI Global Sustainability Community of Practice – Holder of all PMI credentials including OPM3 Consultant – Author of “PMP Exam Preparation Step by Step” – Director, Consultancy at LIFELONG, Kuwait – Global Sustainability Track Chair in PMI Global Congresses in 2011 & 2012 – Speaker in more than 200 events around the globe – Active Volunteer in PMIEF
  3. 3. Agenda • What is Project? • Why Projects? • Why we should learn project management? • Enterprise Project Management • Effective Project Manager’s skills • Project Management Framework • Projects and Project Management Life Cycle • Q & A © Mohamed Khalifa, 2014 All Rights Reserved 3
  4. 4. What is a Project? A project is a temporary endeavor undertaken to create a unique product, service or result using progressive elaboration. 4© Mohamed Khalifa, 2014 All Rights Reserved Start Date End Date Unique Result
  5. 5. 5
  6. 6. Question A project is a temporary endeavour undertaken to produce a result. In this context, temporary means: A Six months or less B Twelve months or less C Five years or less D A definite beginning and end © Mohamed Khalifa, 2014 All Rights Reserved 6
  7. 7. Why Projects? • Projects deliver benefits that cannot be achieved through normal operations. • Projects emerge due to : Market Demands; Organizational Needs; Customer Requests; Technology Advancement; Legal Requirements. • Day-to-Day Activities are very necessary for success but not sufficient. It is not project management. 7© Mohamed Khalifa, 2014 All Rights Reserved
  8. 8. Why we should learn Project Management ? 8© Mohamed Khalifa, 2014 All Rights Reserved
  9. 9. Project Management has become one of life skills 9© Mohamed Khalifa, 2014 All Rights Reserved
  10. 10. For your career 10 © Mohamed Khalifa, 2014 All Rights Reserved
  11. 11. For your career 11 © Mohamed Khalifa, 2014 All Rights Reserved
  12. 12. For your career 12 © Mohamed Khalifa, 2014 All Rights Reserved
  13. 13. For Your Organization 13 © Mohamed Khalifa, 2014 All Rights Reserved
  14. 14. Benefits of Project Management • Better Efficiency in Delivering Services • Improved / Increased / Enhanced Customer satisfaction • Enhanced Effectiveness in Delivering Services • Improved Growth and Development Within your Team • Greater Standing and Competitive Edge • Opportunities to Expand your Services • Better Flexibility and assurance that projects are in control • Increased Risk Assessment • Increase in Quality • Increase in Quantity 14 © Mohamed Khalifa, 2014 All Rights Reserved
  15. 15. Eliminates “reinventing the wheel” by standardizing routine project work 15 © Mohamed Khalifa, 2014 All Rights Reserved
  16. 16. 16 Stop losing money by eliminating duplication of efforts © Mohamed Khalifa, 2014 All Rights Reserved
  17. 17. Question Which of the following is generally not a valid reason or strategic consideration for undertaking a project? A Personal whims of management B Market demands or legal requirements C Customer requests D Necessity for advancement in technology 17 © Mohamed Khalifa, 2014 All Rights Reserved
  18. 18. Enterprise Project Management 18 Strategic Objectives Portfolio Management Program Management Project Management © Mohamed Khalifa, 2014 All Rights Reserved
  19. 19. 19 “Would you tell me please, which way I ought to go from here” said Alice. “That depends a great deal on where you want to go” said the Cat. “I don’t much care where ___” said Alice. “Then it doesn’t matter which way you go,” said the Cat Strategic Objectives © Mohamed Khalifa, 2014 All Rights Reserved
  20. 20. 20 Portfolio Management Collection of projects or programs and other works that are grouped together to facilitate effective management of that work to meet strategic business objectives. © Mohamed Khalifa, 2014 All Rights Reserved
  21. 21. 21 Centralized, coordinated management of group of projects to achieve benefits not available otherwise. © Mohamed Khalifa, 2014 All Rights Reserved
  22. 22. 22 Project Management is the application of knowledge, skills, tools and techniques to project activities to meet project requirements. © Mohamed Khalifa, 2014 All Rights Reserved
  23. 23. What is Project Management? Project Management is the application of knowledge skills tools techniques to project activities to meet project requirements. 23© Mohamed Khalifa, 2014 All Rights Reserved
  24. 24. Triple Constraint Diagram Risk Customer Satisfaction 24© Mohamed Khalifa, 2014 All Rights Reserved
  25. 25. Effective Project Manager’s Skills • Proactive • Good communicator • Effective time management • Optimist • General Business perspective • System thinker • High tolerance of stress • Personal integrity • Budgeting skills • Problem Solving skills • Negotiation and Influencing Skills • Leadership Skills • Team Building Skills • Human Resources Skills 25© Mohamed Khalifa, 2014 All Rights Reserved
  26. 26. Manage constraints 26© Mohamed Khalifa, 2014 All Rights Reserved
  27. 27. 27 Area of Expertise © Mohamed Khalifa, 2014 All Rights Reserved
  28. 28. Project Manager Responsibility Project Manager is the person responsible for accomplishing the project objectives. Project Manager = Who makes things happen 28© Mohamed Khalifa, 2014 All Rights Reserved
  29. 29. What is the PMBOK? 29© Mohamed Khalifa, 2014 All Rights Reserved
  30. 30. PMBOK A Guide to the Project Management Body of Knowledge (PMBOK Guide) is a book which presents a set of standard terminology and guidelines for project management. 30© Mohamed Khalifa, 2014 All Rights Reserved
  31. 31. 31 Integration Scope Cost Time Human Resources CommunicationRisk Procurement Quality Stakeholders What? Outsource? When? How much? How good? Who needs to know what? What if? Who’s doing what? Who’s involved? © Mohamed Khalifa, 2014 All Rights Reserved
  32. 32. 5 Process Groups 32 Initiation Planning Executing Monitoring and controlling Closing © Mohamed Khalifa, 2014 All Rights Reserved
  33. 33. Scope Management 33 Scope © Mohamed Khalifa, 2014 All Rights Reserved
  34. 34. • Plan Scope Management • Collect Requirements • Define Scope • Create WBS 34 Scope • Control Scope • Validate Scope Scope Management © Mohamed Khalifa, 2014 All Rights Reserved
  35. 35. Time Management 35 Time • Plan Time Management • Define Activities • Sequence Activities • Estimate Activity Resources • Estimate Activity Duration • Develop Schedule • Control Schedule © Mohamed Khalifa, 2014 All Rights Reserved
  36. 36. Cost Management 36 • Plan Cost Management • Estimate Costs • Determine Budget • Control Costs © Mohamed Khalifa, 2014 All Rights Reserved
  37. 37. Human Resource Management 37 • Develop Human Resource Plan • Acquire Project Team • Develop Project Team • Manage Project Team © Mohamed Khalifa, 2014 All Rights Reserved
  38. 38. Communication Management 38 Communications Planning Manage Communication Control Communication © Mohamed Khalifa, 2014 All Rights Reserved
  39. 39. Risk Management 39 Risk • Plan Risk Management • Identify Risk • Perform Qualitative Risk Analysis • Perform Quantitative Risk Analysis • Plan Risk Responses Monitor and Control Risks © Mohamed Khalifa, 2014 All Rights Reserved
  40. 40. Procurement Management 40 Procurement Plan Procurements Conduct Procurements Administer Procurements Close Procurements © Mohamed Khalifa, 2014 All Rights Reserved
  41. 41. Quality Management 41 Plan Quality Perform Quality Assurance Perform Quality Control © Mohamed Khalifa, 2014 All Rights Reserved
  42. 42. Stakeholder Management 42 Identify Stakeholders Plan Stakeholder Management Manage Stakeholder Engagement Control Stakeholder Engagement © Mohamed Khalifa, 2014 All Rights Reserved
  43. 43. Integration Management 43 Develop Project Charter Develop Project Management Plan Direct and Manage Project Execution Monitor and Control Project Work Perform Change control Close Project or phase © Mohamed Khalifa, 2014 All Rights Reserved
  44. 44. Project Management Lifecycle 44 Initiation Planning Executing Monitoring and controlling Closing © Mohamed Khalifa, 2014 All Rights Reserved
  45. 45. Process Group Interactions Initiating Processes Planning Processes Monitoring And Controlling Processes Executing Processes Closing Processes Initiating : Authorizing the project phase Planning: Defining and Refining Objectives and selecting the best of the alternatives courses of action to attain the project objectives Closing: Formalizing acceptance of the project or phase and bringing it to orderly end Executing: Coordinating people and the other resources to carry out the plan Monitoring & Controlling: Ensuring that project objectives are met by monitoring and measuring progress regularly to identify variances from plan so that corrective action can be taken when necessary. 45 © Mohamed Khalifa, 2014 All Rights Reserved
  46. 46. Projects are typically divided into several sub-projects or phases to improve management control. Project & Project Management Life Cycles 46 Initial Phase Design Phase Implementation phase Final PhaseProject Start Project End • Formulation • Feasibility Studies • Strategic Design & Approval • Base Design • Cost & Schedule • Contract Terms • Detailed Planning • Manufacturing • Delivery • Installing •Delivery • Testing • Final Testing • Maintenance Go Decision Major Contracts Set Installation Complete Full Operation © Mohamed Khalifa, 2014 All Rights Reserved
  47. 47. Question A collection of generally sequential project phases determined by the needs of the organization is a: A Project life cycle B Start-finish plan C Timing chart D Time-based network 47 © Mohamed Khalifa, 2014 All Rights Reserved
  48. 48. Questions & Answers © Mohamed Khalifa, 2014 All Rights Reserved 48
  49. 49. Thank You Very Much & Keep In Touch Mohamed Khalifa Hassan www.mkhalifa.com moh@mdkhalifa.com www.facebook.com/m.khalifa.hassan http://kw.linkedin.com/in/mkhalifa @Mdkhalifa MDkhalifa © Mohamed Khalifa, 2014 All Rights Reserved 49

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