How to write a grant budget

ELAINE HEUMANN GURIAN TyPA, BUENOS AIRES, ARGENTINA 31 August 2008

BE AWARE OF THE READER
TEST OF REASONABLENESS
TOTAL ALL COLUMNS THE READER SHOULD NOT HAVE TO DO WORK
PERCENTAGES OF TIME WITH A TIMELINE HOW TO FIGURE OUT PERCENTAGE OF TIME FOR PERSONNEL
WHAT IS MATCHING FUNDS, NEW MONEY, OPERATING MONEY, IN KIND.
YOU HAVE TO COST THE MATERIAL AND YOU HAVE TO OUTLINE THE EQUIPMENT. ()
THE BUDGET HAS TO MATCH THE LANGUAGE OF THE PROPOSAL

INCOME AND EXPENSE
INCOME: ALL SOURCES OF REVENUE
EARNED, UNEARNED, SOFT, NON-RECURRING, VALUE OF INKIND
EXPENSE: ALL COSTS
DIVIDED INTO:
PERSONNEL (SALARIES AND BENEFITS)
NON-PERSONNEL (EVERYTHING ELSE)

INCOME CATEGORIES
Grants
Contracts
Corporate contributions
Membership
Individuals
Fees for services
Fundraisers, events, sales
Endowment
Interest income
Miscellaneous
Total
In-kind
Total Revenue

EXPENSE CATEGORIES
Staff salaries and wages
Fringe benefits
PERSONNEL SUB-TOTAL
Occupancy and utilities
Equipment
Supplies and materials
Printing and copying
Telecommunications
Travel and meetings
Marketing and advertising
Personnel training
Contract services
Miscellaneous
OTHER EXPENSES Subtotal
General operating (indirect)
PROJECT COSTS Subtotal
In-kind expenses
TOTAL PROJECT COSTS

TOTAL AND SUB-TOTALS
MAKE THE BUDGET CLEAR
PUT IN TOTALS AND SUB-TOTALS IN USEFUL PLACES

COLUMNS
MAKE COLUMS SO THAT THE REVIEWER CAN EASILY READ:
WHAT YOU ARE ASKING FROM THE GRANT
WHAT YOU ARE CONTRIBUTING FROM OTHER SOURCES OF INCOME
THE TOTAL COST OF THE PROJECT.

What are useful columns
3 COLUMNS
TOTAL PROJECT COSTS
REQUESTED COSTS
CONTRIBUTED, MATCHING COSTS

ADDITIONAL INFORMATION
THE GRANT MAY ASK FOR:
ANNUAL OPERATING BUDGET
ACTUAL EXPENSES (1-3 YEARS)
AUDITED REVIEW OF BOOKS AND RECORD KEEPING.
FUNDRAISING HISTORY
OVERHEAD COSTING
HISTORY OF INSTITUTION

INTERNET FREE FORMATS FOR NON-PROFITS
http://www.nonprofitworks.com/downloads/default.asp

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How to write a grant budget

by Elaine Heumann Gurian LLC on May 13, 2010

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