Case Study
for
Aga Khan University
Implemented Module:
eTravel
www.TimeTrax.com.pk
Human Capital Management Software
Easy Travel with eTravel
TimeTrax eTravel, a Corporate Travel Manage...
www.TimeTrax.com.pk
Human Capital Management Software
Overview
Aga Khan University Hospital is Pakistan's largest private ...
www.TimeTrax.com.pk
Human Capital Management Software
Business need
Forced to have state of the art Travel Management Syst...
www.TimeTrax.com.pk
Human Capital Management Software
Solution
TimeTrax teamed with AKUH to put in place a one of its kind...
www.TimeTrax.com.pk
Human Capital Management Software
Business Benefits
•Reduced indirect costs: Dramatic reduction in ind...
www.TimeTrax.com.pk
Human Capital Management Software
Business Benefits
•End to End Solution: An end-to-end solution requi...
www.TimeTrax.com.pk
Human Capital Management Software
Why IT matters
AKUH, with the help of TimeTrax embedded these leadin...
www.TimeTrax.com.pk
Human Capital Management Software
Solution Components
•Manages Travel Work Flow and Authorizations.
•S...
www.TimeTrax.com.pk
Human Capital Management Software
Few words more about the Solution
With the new pre-trip approval fea...
www.TimeTrax.com.pk
Human Capital Management Software
Benefits realized
Team TimeTrax worked closely with AKUH and lived u...
www.TimeTrax.com.pk
Human Capital Management Software
Snapshots
www.TimeTrax.com.pk
Human Capital Management Software
Snapshots
www.TimeTrax.com.pk
Human Capital Management Software
Find Out More
To learn more about features and advantages of TimeTra...
Aga Khan University - AKU - Case Study of eTravel (Travel Authorization Workflow) software from TimeTrax HCMS
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Aga Khan University - AKU - Case Study of eTravel (Travel Authorization Workflow) software from TimeTrax HCMS

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eTravel - Travel Authorization Workflow - module of Timetrax, a Corporate Travel Management system, has gone LIVE at Aga Khan University Hospital (AKUH) in Pakistan & Nairobi for its global operations, spanning domestic and many countries internationally. AKUH also looks to start deployment soon in Afghanistan.

Aga Khan University Hospital is Pakistan's largest private medical institute and hospital. The hospital provides a broad range of secondary and tertiary care, including diagnosis of disease and team management of patient care. The hospital’s multidisciplinary approach to diagnosis and care ensures a continuum of safe and high quality care for patients - with all services under one roof. It is also disseminating, training, research, and service in the health sciences.

TimeTrax teamed with AKUH to put in place a one of its kind web-based Travel authorization and document sharing application helping them efficiently manage and monitor travel documents, itineraries, calendars, costs and authorizations. eTravel a solution tailored for both domestic and international traveling. Underlying these developments is a forward-thinking infrastructure and a part of operational strategy from AKUH that gives unparalleled operational flexibility and lowers operational costs.

Business Benefits:
Reduced indirect costs: Dramatic reduction in indirect costs by automation of processes and workflow. Control on spiraling costs before they get out of hand.

Improved compliance: Improved compliance with the organization’s travel policy and negotiated travel contracts.

Paperless Environment: Not only does this solution create a virtually “paperless” office environment as far as travel documentation is concerned, authorizations have become less time consuming and travel costs are available online for analysis by functional managers.

End to End Solution: An end-to-end solution requiring virtually no development or additional interfaces.

Maintain Travel Calendar: Not only a travel workflow tool that manages authorizations and monitors travel costs, it also acts as a link between the organization and the travel agents; maintains the travel calendar of the employees and the organization; keeps a track of the expenses and acts as the employees’ travel manager.

Team TimeTrax worked closely with AKUH and lived up to the expectations by providing simple, interactive, and user-friendly solution that would encourage both senior management and front-line employees to support the process. First responses from users, including the heads, confirmed that the solution is very user-friendly. Users were also surprised at how fast the whole process took place with such ease.

To learn more about features and advantages of TimeTrax – Human Capital Management Software, please visit www.TimeTrax.com.pk and request for an interactive demo for your organization.

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Aga Khan University - AKU - Case Study of eTravel (Travel Authorization Workflow) software from TimeTrax HCMS

  1. 1. Case Study for Aga Khan University Implemented Module: eTravel
  2. 2. www.TimeTrax.com.pk Human Capital Management Software Easy Travel with eTravel TimeTrax eTravel, a Corporate Travel Management system goes live at Aga Khan University Hospital in Pakistan & Nairobi for its global operations, spanning domestic and many countries internationally. AKUH also looks to start deployment soon in Afghanistan.
  3. 3. www.TimeTrax.com.pk Human Capital Management Software Overview Aga Khan University Hospital is Pakistan's largest private medical institute and hospital. The hospital provides a broad range of secondary and tertiary care, including diagnosis of disease and team management of patient care. The hospital’s multidisciplinary approach to diagnosis and care ensures a continuum of safe and high quality care for patients - with all services under one roof. It is also disseminating, training, research, and service in the health sciences.
  4. 4. www.TimeTrax.com.pk Human Capital Management Software Business need Forced to have state of the art Travel Management System, to improve efficiency and ongoing saving of money and time, AKUH sought a solution which could keep their HR & Admin departments focused on their core tasks by avoiding redundant chasing of travel agents, line managers and employees themselves for documents, approvals, forms and photocopies.
  5. 5. www.TimeTrax.com.pk Human Capital Management Software Solution TimeTrax teamed with AKUH to put in place a one of its kind web-based Travel authorization and document sharing application helping them efficiently manage and monitor travel documents, itineraries, calendars, costs and authorizations. eTravel a solution tailored for both domestic and international traveling. Underlying these developments is a forward-thinking infrastructure and a part of operational strategy from AKUH that gives unparalleled operational flexibility and lowers operational costs.
  6. 6. www.TimeTrax.com.pk Human Capital Management Software Business Benefits •Reduced indirect costs: Dramatic reduction in indirect costs by automation of processes and workflow. Control on spiraling costs before they get out of hand. •Improved compliance: Improved compliance with the organization’s travel policy and negotiated travel contracts. •Paperless Environment: Not only does this solution create a virtually “paperless” office environment as far as travel documentation is concerned, authorizations have become less time consuming and travel costs are available online for analysis by functional managers.
  7. 7. www.TimeTrax.com.pk Human Capital Management Software Business Benefits •End to End Solution: An end-to-end solution requiring virtually no development or additional interfaces. •Maintain Travel Calendar: Not only a travel workflow tool that manages authorizations and monitors travel costs, it also acts as a link between the organization and the travel agents; maintains the travel calendar of the employees and the organization; keeps a track of the expenses and acts as the employees’ travel manager.
  8. 8. www.TimeTrax.com.pk Human Capital Management Software Why IT matters AKUH, with the help of TimeTrax embedded these leading new category management practices and processes in their businesses: A travel management infrastructure to fundamentally change its administrative model, joining the pool of very few companies in Pakistan adopting such type of an automated solution. This innovative tool makes it easy for corporations to configure business rules that extend the reach of business process automation throughout and beyond the enterprise and it also positions AKUH to leverage the flexibility of its industry-leading practices and tactics.
  9. 9. www.TimeTrax.com.pk Human Capital Management Software Solution Components •Manages Travel Work Flow and Authorizations. •Shares information electronically with Travel agents. •Tracks travel costs. •Travel Calendar is available Online. •Employee’s Electronic Travel Manager.
  10. 10. www.TimeTrax.com.pk Human Capital Management Software Few words more about the Solution With the new pre-trip approval feature employees can: Request travel authorization directly on the web-based system. Provide electronic approval or rejection for travel requests. Maintain their personal travel information. Notify travel agents Managers/ Functional Heads can approve, reject or request modification of the trip. Once approved, the trip is then routed for ticketing. Travelers are notified throughout the process. Traveling agent also contributes by making reservations as per requirement, with best possible choices.
  11. 11. www.TimeTrax.com.pk Human Capital Management Software Benefits realized Team TimeTrax worked closely with AKUH and lived up to the expectations by providing simple, interactive, and user-friendly solution that would encourage both senior management and front-line employees to support the process. First responses from users, including the heads, confirmed that the solution is very user-friendly. Users were also surprised at how fast the whole process took place with such ease. eTravel is helping AKUH for its global operations, spanning domestic and many countries internationally, including France, Kenya, Canada, Switzerland, India and Madagascar besides many others. After the successful deployment of eTravel at AKUH (Pakistan and Kenya), eTravel is proving to be such advantageous that management of AKUH looks to put it in place soon in Afghanistan.
  12. 12. www.TimeTrax.com.pk Human Capital Management Software Snapshots
  13. 13. www.TimeTrax.com.pk Human Capital Management Software Snapshots
  14. 14. www.TimeTrax.com.pk Human Capital Management Software Find Out More To learn more about features and advantages of TimeTrax – Human Capital Management Software, please visit www.TimeTrax.com.pk and request for an interactive demo for your organization.

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