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AFN Enterprises - ERP Implementation Case Study - Pakistan
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AFN Enterprises - ERP Implementation Case Study - Pakistan

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P@SHA ICT Awards 2013 WINNER BizzTrax- ERP/SCM/POS Software; The Game Changer for AFN Enterprises - AFN Enterprises is considered one of the most reputable organizations in commodity Food Items of …

P@SHA ICT Awards 2013 WINNER BizzTrax- ERP/SCM/POS Software; The Game Changer for AFN Enterprises - AFN Enterprises is considered one of the most reputable organizations in commodity Food Items of Pakistan. They are touching the highest trajectory of Export across the globe, having been exporting 2.5 million Tons of Rice on Yearly basis in Middle East & European Countries.

Problem: The business seriously had to suffer from an inability of effectively reporting based on the data that collected from multiple sources. This common scenario of dependence on legacy systems managed by an in-house team left AFN Enterprises unable to analyze their current position against forecasts, and budget for the future.

Solution: EfroTech Services proposed the solution “BizzTrax” a single, cloud-ready, end-to-end solution that incorporates a number of business critical functions including Finance, Sales, Distribution, Inventory, Manufacturing and Cost management capabilities. BizzTrax is a Web-Based Enterprise Resource Planning (ERP) and Supply Chain Management (SCM) Software for Services, Distributions, Manufacturing & Retail Industries. BizzTrax is available as “on-Premise” and “on-Cloud” versions.

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  • 1. P@SHA ICT Awards 2013 WINNER BizzTrax- ERP/SCM/POS Software- The Game Changer for AFN Enterprises AFN Enterprises is considered one of the most reputable organizations in commodity Food Items of Pakistan. They are touching the highest trajectory of Export across the globe, having been exporting 2.5 million Tons of Rice on Yearly basis in Middle East & European Countries, along with a long list of famous Restaurants, Pakwan houses & Biryani makers in the local sector. They are highly focused on QoS & believe firmly in customer satisfaction. The company has grown rapidly and the export and domestic turnover values have greatly expanded. With this pace and performance the organization has ambitious targets and goals of expansion and consolidation with increasing goodwill and success of branded Rice - Kaghan, Dana, Heer - and other products. Business Problems AFN Enterprises being one of the largest growing commodity exporters needed to replace their aging legacy system with a modern Enterprise Resource Planning solution that could control all the functions and help grow the company, as well as provide management essential information at the tap of a button. The ability to make the correct strategic decisions is always a decisive factor against stiff competition and it had been a key component to AFN Enterprises’ success that they needed to maintain. With rapid expansion, AFN Enterprises also felt the increased the need for clarity of information and transparency across the enterprise. Additionally, the legacy system AFN Enterprises was using proved to be costly, complex, time consuming and was pushing for dedicated IT resources to manage. The business seriously had to suffer from an inability of effectively reporting based on the data that collected from multiple sources. This common scenario of dependence on legacy systems managed by an in-house team left AFN Enterprises unable to analyze their current position against forecasts, and budget for the future. In view of above circumstances, the problems they continued to face were; ? Inadequate IT (Software) infrastructure ? Legacy systems hampered the synchronization of their operations ? Lack of business function interactivity and interoperability ? Lack of clear window into financial, Inventory, Procurement and Sales operations This is what their Manager Accounts and Finance, Mr. Abdul Basit Amin had to say "I would like to thank the BizzTrax team at EfroTech for rescuing us from the disaster we were headed for due to major issues with in-house developed software we had been maintaining. Over a period of 3 years, not only had we incurred a greater cost in terms of payroll of the human resource involved in the development, we had also done, undone and re-done numerous activities to run the incomplete system our development team had handed to us. Friction between developers and internal customers, unrealistic expectations and commitments, lack of domain expertise of developers and above all inadequate testing of the system led us from one disaster to another..." Our Solution EfroTech Services proposed the solution “BizzTrax” a single, cloud-ready, end-to-end solution that incorporates a number of business critical functions including Finance, Sales, Distribution, Inventory, Manufacturing and Cost management capabilities. BizzTrax is a Web-Based Enterprise Resource Planning
  • 2. (ERP) and Supply Chain Management (SCM) Software for Services, Distributions, Manufacturing & Retail Industries. BizzTrax is available as “on-Premise” and “on-Cloud” versions. With its high-tech methodology and strong ERP application consultancy besides unique global delivery model, EfroTech set about to deploy the best-in-class BizzTrax ERP to help AFN Enterprises improve their business processes. As part of the consent, team BizzTrax undertook the following: ? Implementation of the seamless ERP system with the modules needed, ASAP ? Standardization of performance across the organization to streamline the client's internal processes ? Process reengineering to remove bottlenecks inherent to the legacy system ? Incorporate industry best practices in Finance, Sales & Supply-Chain functions ? Key-users training and post-production support With on-time implementation of BizzTrax, AFN Enterprises has been making the most of following modules: ? eInventory: A powerful Inventory Management System that builds visibility and control over inventory costs, ensuring that there is always enough stock on-hand to meet customer/company demands. The module monitors the stock levels, processes inventory receipts, returns, transfers and adjustments. ? eSales: A comprehensive module that controls overall sales activities including sales territory management, customer/distributor management, discount and free goods policies, creation of sales orders, dispatches, invoice processing, recovery, advances, sales returns, debit/credit notes issuance and approvals, coupled with detailed reports. ? eBuyer is a complete Procurement module that generates and tracks the purchase orders awarded to suppliers & generates their billing, along with payments and adjustments. It reduces data redundancies and ensures real-time reporting. ? eFinancials A comprehensive module that provides the complete integration between different areas of Finance in one place. Revolving around the General Ledger, Accounts Receivables and Accounts Payables, this powerful module combines recurring & adjustment entries and generates accurate financial reporting. Why BizzTrax was Chosen AFN Enterprises chose BizzTrax based on following reasons but not limited to; ? Reliable Vendor with an excellent reputation and a system with Built-in & extensive Best Practices ? Globally Scalable Application Platform ? Flexibility in system for reasonable customizations and proven after-sales support ? PSEB and PASHA Accredited - P@SHA ICT Awards 2013 WINNER for Best eLogistics & Supply solution from Pakistan.
  • 3. Benefits BizzTrax delivers essential management information swiftly, smoothly and securely - through the inherent and integrated orBItrax Online Reporting & Business Intelligence solution - which led to an unprecedented level of confidence for the AFN Enterprises management. Translating into a clear competitive advantage. Mr. Abdul Basit Amin had to add "...BizzTrax offered us was a robust, scalable solution that has been tested in multiple industries over nearly a decade and harbors business' best practices and input from industry veterans. A support infrastructure backed by a highly competent technical team and above all, a solution that was ready to use..." Improved Inventory Control through the Inventory Module – eInventory ? Completely automated inventory management for rapid, accurate data collection enabling access to real-time business intelligence across all areas of the company. ? Responding to trends, seasonality, promotions & changing market conditions by having just the right products in stock for customers. ? Effectively and efficiently meet customer demand; helping drive and maintain superior relationships ? Improved accuracy, in addition to the reduction of time lost in fixing costly mistakes. All of which resulting in considerable cost-savings across the entire organization. Efficient control of Sale s Activities through the Sales Module – eSales ? Increased customer satisfaction levels due to flexibility in dealing with Customer Credit and Debit Notes. ? Enabled business owners and entrepreneurs through flexibility in ordering, invoicing, customer returns settlement, refunds and payments recording. ? Exporting sales orders and quotes to common document formats like PDF, Excel, Crystal reports, etc. allowing for swift sharing with customers, partner and co-workers. ? Shortened sales cy cles and increased deal-closure rates. ? Improved profit-margin controls and maximized revenue generation. Robust Procurement Operations through the Procurement Module – eBuyer ? Comprehensive visibility into every aspect of the company’s procurement, including raw and input materials supplier performance, and spending trends. ? Packed with a number of powerful metrics, alerts, and reports, delivered though intelligence dashboards - orBItrax - that provide near real-time insight into the entire procurement operation, enabling users across all roles to make decision-making easier and sound. ? Tracking of purchase orders to help minimize fulfillment costs, while also ferreting out any hidden costs in the Procurement and Inventory carrying process. ? Simplified processes, and enables compliance with statutory regulations. Financial and Strategic Control through Financial Module – eFinancials ? Quick access to mission-critical financial data. ? Streamlines financial processes and reduced Documentation. ? Real-time Aging Analysis and availability of statements on-the-go.
  • 4. ? Visibility of financial impact of transactions across departments To sum it all up, AFN Enterprises needed an ERP solution that would meet their growing business objectives, while being implemented quickly, requiring little maintenance, yet being flexible in nature so that the changes/additions could be adopted. They were seeking a solution that would enable them to focus on their business. They made the decision to go with BizzTrax ERP because of the large cost differential as compared to other solutions - both immediate and in the long-term and the fact that it really suited their needs right out of the box. Conclusion AFN Enterprises is now growing faster than ever and successful implementation of BizzTrax has led them to dramatic improvements : ? Streamlining of all crucial business activities and thus ensuring efficient processes ? Increased quality, reliability and consistency of information ? Optimal order capacity & increased competitiveness in pricing ? Improved internal information and increased visibility for better decision making ? Reduced backlog orders and increase customer satisfaction Snapshots
  • 5. BizzTrax Achievement of late BizzTrax (Web-based Enterprise Resource Planning / Supply Chain Management / Point of Sale) Software was been declared a WINNER at the P@SHA ICT Awards 2013 in the "eLogistics & Supply Chain Applications" category in September 2013 and was a Nominee at the APICTA '13 at Hong Kong in November 2013. BizzTrax is a Web-Based ERP/SCM/POS Solution for Service, Distribution, Manufacturing & Retail Industries and is available as “on-Premise” and “on-Cloud (SAAS)” versions. A single, end-to-end solution that incorporates a number of business critical functions including Finance, Sales & Distribution, Inventory, Manufacturing, Procurement, Quality Control and Cost-management capabilities. Multi-Language Support is built into the system's architecture and Integrated Business Intelligence capabilities have also been coupled with the system through a generic and proprietary dashboard application - orBItrax, which provides the information that matters the most, at the tap of a finger. Find Out More To find out how BizzTrax can help your company streamlining business processes, visit our website at http://www.BizzTrax.com/