eFACiLiTY Visitor Management System

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Web based Visitor Management Software System helps Visitor Registration, Visitor Pass Issue, Visitor Badge Issue, Contractor Pass Issue and Visitor Movement Tracking

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eFACiLiTY Visitor Management System

  1. 1. Product Presentation All rights reserved © SIERRA ODC Private Limited www.sierratec.com | www.efacility.in “End to End Facilities Management Software that simplifies complex operations, aids cost reduction & improves efficiencies” A Product of
  2. 2. All rights reserved © SIERRA ODC Private Limited www.efacility.in  It is a modular facilities management system  Works together with your business and allows day-to-day management of processes  Automates operations  Provides a management dashboard for critical analysis  Enterprise wide control in the most intelligent and efficient way Introduction
  3. 3. All rights reserved © SIERRA ODC Private Limited www.efacility.in Modules
  4. 4. All rights reserved © SIERRA ODC Private Limited www.efacility.in Multi-Site & Multi-Organization Concept  Site wise concept for multiple sites implementation using a central server  Facility managers view data from any location by simply choosing the respective site/location from the homepage.  Privileges to view, add or modify information can be defined and mapped to each and every user and the same can be set against the site(s)
  5. 5. eFACiLiTY® – Visitor Management System "Visitor Registration and Tracking made simple and secure"  Online requests for appointments  Pre-registration of groups/individual visitors  Business card scanning for speedy registration  Photo & Signature capture integration
  6. 6. All rights reserved © SIERRA ODC Private Limited www.efacility.in  The security requirements of large organizations and infrastructure are challenging and growing increasingly.  Visitors should be screened, registered, signed in quickly and allowed to visit only the relevant areas via integration with access control devices.  These challenges are managed efficiently by eFACiLiTY’s Visitor Management system Visitor Management System
  7. 7. All rights reserved © SIERRA ODC Private Limited www.efacility.in Visitor Management Features  Online requests for appointment  Appointment approval and rejections  Pre-registration of groups and individuals  Email notifications on requests, approvals and rejections  Today's appointments and expected visitors  Visitor self sign-in using touch screen kiosks & Visitor sign-out  Business card scanning for speedy registrations  Visitor history tracking & Blacklisting of visitors  Visitor photo capture & Visitor signature capture  Smartcards / e-Passports integration  Items carried in/out scanning  Visitor / contractor badge / pass printing  Visitor / contractor badge designer & Gate pass printing  Returnable items tracking  MS Exchange / MS Outlook integration for appointments calendar  Access control system / Turnstile gates integration  Central implementation to monitor sites across geographies
  8. 8. All rights reserved © SIERRA ODC Private Limited www.efacility.in  Visitors can request for appointments using a simple request form that can be displayed in the company website / portal online  Name, Organization, Purpose visit, Phone/Email of the visitor is captured  The person from whom they are requesting for the appointment, appointment date / time is captured  The details are emailed to the host for confirmation Appointment Request via Company’s website Visitor Visits Company Website Clicks on a Web link in the website Visitor fills in the request form Appointment Request
  9. 9. All rights reserved © SIERRA ODC Private Limited www.efacility.in Appointment Request Screen
  10. 10. All rights reserved © SIERRA ODC Private Limited www.efacility.in  The host on receiving the email can click on the link to open the appointment request  The host can change the appointment date/time, Accept / Reject, Add remarks / instructions to the security / receptionist  Once Accepted, the user will be pre-registered automatically Appointment Accept / Reject by Host Host gets alert on registration via Mail & SMS Logs in to VMS Application Accepts Rejects the requests Accept / Reject Appointment
  11. 11. All rights reserved © SIERRA ODC Private Limited www.efacility.in Appointment Accept / Reject Screen
  12. 12. All rights reserved © SIERRA ODC Private Limited www.efacility.in  The host can also manually Pre-Register a Visitor based on a call/email appointment request from the visitor  Pre-registration can also be Cancelled anytime by the host Pre-registration by the Host Host fills in a pre-registration form on behalf of the Visitor Email/SMS Alert sent to acknowledge Visitor Shared with the Security Desk Pre-register a Visitor
  13. 13. All rights reserved © SIERRA ODC Private Limited www.efacility.in Pre-register a Visitor Screen
  14. 14. All rights reserved © SIERRA ODC Private Limited www.efacility.in  Any pre-panned recurrence visits like visits for Training Programs, Temporary Deputation etc. can be registered using this option Pre-register Recurrence Visits
  15. 15. All rights reserved © SIERRA ODC Private Limited www.efacility.in  Facilitating the host / staff to record the period during which he would want any appointment requests to be disallowed.  Displaying the reason for the non-availability of host / staff.  Prevents the visitor from getting registered his appointment on these days. Out of Office / Busy
  16. 16. All rights reserved © SIERRA ODC Private Limited www.efacility.in  Pre Registered Visitors can sign in quickly.  Details of Visitors all flashed immediately.  Instruction to the Receptionist is also given Visitor Sign-In – Pre Registered
  17. 17. All rights reserved © SIERRA ODC Private Limited www.efacility.in  Quick signing in  Scanning of Business card  Visitor Photo capture  Screen for Visitors to verify their data Visitor Sign In – First Time Visitor For Walk in/ appointment accepted/ pre-registered Visitors Security Guard fills the Sign in screen Visitor Badge and Gate Pass Issued Visitor Sign-In – First Time Visitor
  18. 18. All rights reserved © SIERRA ODC Private Limited www.efacility.in Visitor Sign-In Screen
  19. 19. All rights reserved © SIERRA ODC Private Limited www.efacility.in  Items carried by Visitor are captured Items Carried Screen
  20. 20. All rights reserved © SIERRA ODC Private Limited www.efacility.in  Display of visitor details in an add-on monitor  Visitors can verify their details Visitor Verification Screen
  21. 21. All rights reserved © SIERRA ODC Private Limited www.efacility.in Visitor Sign-In – From History  By running a searching on the First name or any other detail, the full details of the visitor can be flashed from the History enabling quick registration  Purpose of visit and Host details only need to be captured.  Signing in becomes faster.
  22. 22. All rights reserved © SIERRA ODC Private Limited www.efacility.in  “Visitor Sign-out” facilitates the user to close the visitor’s session by signing them out.  Visitor signs out with respect to their badge number  The items that are carried-out is checked against the ones carried-in and recorded Visitor Sign Out
  23. 23. All rights reserved © SIERRA ODC Private Limited www.efacility.in  Blacklisting of visitor  Reason for blacklisting Blacklisting Visitor Screen
  24. 24. All rights reserved © SIERRA ODC Private Limited www.efacility.in  The location information is linked with the staff profile to refer the host / staff’s location.  When the visitors sign in, the information such as “building / Site”, “Floor/Location” where the host is located can be identified. Host Location
  25. 25. All rights reserved © SIERRA ODC Private Limited www.efacility.in  Visitor Management System readily integrates with Access Control Devices to track and locate the visitors.  Tracking the visitors for the current time or for the specified range of date / time  Visitor movement report Visitor Tracking
  26. 26. All rights reserved © SIERRA ODC Private Limited www.efacility.in  Email Alerts  Alert to requester on appointment acceptance  Alert to requester on appointment rejection  Alert to visitors when they are pre-registered  Alert to pre-registered visitors if the appointment is cancelled  Alerts to host on Visitor arrival  Alerts to host after sign-in of the visitor  SMS Alerts  Alerts to host on Visitor arrival  Alerts to host after sign-in of the visitor Email / SMS Alerts
  27. 27. All rights reserved © SIERRA ODC Private Limited www.efacility.in  Email Template  SMS Template Email and SMS Template - Samples
  28. 28. All rights reserved © SIERRA ODC Private Limited www.efacility.in  Generation of the MIS Reports like • Appointment Request Register • Appointment Register • Appointment Register - Group Visit • Visitors’ history • Visitors’ list • Visitors’ Movement • Visitors Count for the period • Black listed Visitors • Percentage of people with appointment • Percentage of people without appointment • Number of visitors who signed out properly • Number of Visitors not signed out • Average time spent by a visitor (Properly signed out visitors) • Gate Pass register • Top frequency visitors • Top frequently visited hosts • Listing of Items carried by visitors  The reports can be printed and exported in to the formats like HTML, Excel and PDF. Report Features
  29. 29. All rights reserved © SIERRA ODC Private Limited www.efacility.in Dymo Label Writer Web Camera Business Card Scanner Barcode Scanner Suggested Hardware
  30. 30. All rights reserved © SIERRA ODC Private Limited www.efacility.in  Sample Visitor Badges  Visitor Badge Designer Visitor Badge
  31. 31. All rights reserved © SIERRA ODC Private Limited www.efacility.in  Sample Gate Pass  Gate pass Designer Visitor Gate Pass
  32. 32. All rights reserved © SIERRA ODC Private Limited www.efacility.in  Today’s appointments and expected visitors  Visitor movement tracking using Access Control  MS Exchange integration for appointments calendar  Access control system integration  Visitor Badge / Gate Pass Printing Other Features
  33. 33. All rights reserved © SIERRA ODC Private Limited www.efacility.in Software Specifications  Microsoft’s .NET Framework  Browser based thin-client interface  Supports Oracle/MSSQL/MSSQL Express  Email, SMS, MMS Messaging  Cross browser compatible  Language of your choice  Supports MS Exchange, LDAP  Building Management Systems (BMS) Integration  Ready for integration with Microsoft Active Directory, Oracle Single Sign-on  PDA extension, Android and Windows Phone  Table, Field, Activity wise Audit Trail  Security Policy Management
  34. 34. All rights reserved © SIERRA ODC Private Limited www.efacility.in Synergetic Partners Microsoft Gold Certified Partner (ISV)–Product Development Metronic Global Berhad, Malaysia & China Tridium Asia Pacific, Singapore Infocon Technology, Malaysia Wave Front, Japan Pinnacle Computer Systems Dubai, U.A.E. Sequential IDS, NigeriaGlobal Trade S.A.R.L., Saudi Arabia
  35. 35. All rights reserved © SIERRA ODC Private Limited www.efacility.in Synergetic Partners AELIA Gen. Trad & Cont, Kuwait. Elitser Technologies, UAE. System Resources Inc., USA. Software Systems LLC, OMAN. Unified Africa Technologies (Pvt) Ltd, Zimbabwe NFS Hospitality UK Limited, UK.
  36. 36. All rights reserved © SIERRA ODC Private Limited www.efacility.in Federal Government Buildings, Putrajaya, Malaysia Intelligent Building Management System Malaysian Communications And Multimedia Commission (MCMC), Malaysia eFACiLiTY - Enterprise Facility Management System Ministry of Health, Bahrain eFACiLiTY - Enterprise Facility Management System Tidel Park, Coimbatore, India eFACiLiTY - Enterprise Facility Management System Nigerian Petroleum Development Company (NPDC) Ltd, Nigeria eFACiLiTY - Enterprise Visitor Management System eFACiLiTY End Users - Government Ministry of Health, Kuwait eFACiLiTY - Enterprise Facility Management System Saudi Arabia National Guard, Saudi Arabia eFACiLiTY - Enterprise Facility Management System University of Dammam, Saudi Arabia eFACiLiTY - Enterprise Facility Management System
  37. 37. All rights reserved © SIERRA ODC Private Limited www.efacility.in eFACiLiTY End Users - Government Dubai International Airport via Pacific Control, UAE eFACiLiTY - Tenant Billing System Mumbai Metro, India via Honeywell eFACiLiTY – Enterprise Facility Management System Royal Malaysia Police eFACiLiTY - Enterprise Maintenance Management System
  38. 38. All rights reserved © SIERRA ODC Private Limited www.efacility.in British Aero Space, Saudi Arabia eFACiLiTY - Enterprise Facility Management System For Societe Generale via CBRE South Asia Pvt.Ltd eFACiLiTY - Enterprise Facility Management System Sheraton Darling Harbor, Sydney, Australia eFACiLiTY - Enterprise Facility Management System For Vodafone through Honeywell eFACiLiTY - Enterprise Facility Management System Egypt, UAE, Saudi Arabia, India eFACiLiTY - Enterprise Facility Management System Japan Tobacco International, Malaysia eFACiLiTY - Enterprise Visitor Management System YUM Group, India Enterprise Maintenance Management System eFACiLiTY End Users - Fortune 500 Sodexo, India eFACiLiTY - Enterprise Facility Management System
  39. 39. All rights reserved © SIERRA ODC Private Limited www.efacility.in Millennium Hilton, Bangkok eFACiLiTY - Enterprise Facility Management System For JSW Steel via Siemens eFACiLiTY - Enterprise Facility Management System eFACiLiTY End Users - Fortune 500 For Nitesh Residency via Carrier Race Technologies, India eFACiLiTY - Enterprise Facility Management System PepsiCo, India eFACiLiTY - Enterprise Maintenance Management System Wipro Limited eFACiLiTY – Mail Room Management System Maersk eFACiLiTY - Enterprise Facility Management System Reliance Industries Limited eFACiLiTY – Enterprise Facility Management System Mitsubishi Electric eFACiLiTY – Visitor Management System
  40. 40. All rights reserved © SIERRA ODC Private Limited www.efacility.in CRISIL Limited, India eFACiLiTY - Enterprise Facility Management System Godrej Properties, India eFACiLiTY - Enterprise Facility Management System Godrej Industries eFACiLiTY - Enterprise Facility Management System CoreLogic, India eFACiLiTY - Enterprise Facility Management System Wadhwa Group, India eFACiLiTY - Enterprise Facility Management System eFACiLiTY End Users - Other Corporates Value Mall, India eFACiLiTY - Tenant Billing System Prestige IT Park, India eFACiLiTY – Tenant Billing System Ozone Group eFACiLiTY - Enterprise Facility Management System
  41. 41. All rights reserved © SIERRA ODC Private Limited www.efacility.in GVK Mall, India eFACiLiTY - Tenant Billing System Embassy Services Private Limited, India eFACiLiTY - Enterprise Facility Management System UBCity, India eFACiLiTY – Tenant Billing System GPX (India) Private Limited, India eFACiLiTY - Enterprise Facility Management System Mantri Square, Bangalore India eFACiLiTY – Tenant Billing System eFACiLiTY End Users - Other Corporates TRIF Amritsar Projects Private Ltd, India eFACiLiTY - Enterprise Facility Management System Manjeera Retail Holding Private Ltd, India eFACiLiTY - Enterprise Facility Management System Pacific Development Corporation Ltd, Dehradun & Delhi eFACiLiTY - Enterprise Facility Management System
  42. 42. All rights reserved © SIERRA ODC Private Limited www.efacility.in Cyient Limited, India eFACiLiTY - Enterprise Facility Management System Pioneer Property Zone Services Pvt. Ltd. India eFACiLiTY - Enterprise Facility Management System Synechron Technologies Pvt. Ltd., India eFACiLiTY - Space Management System eFACiLiTY End Users - Other Corporates Telekom Brunei Berhad (TelBru) eFACiLiTY – Facility Booking System Trane Distribution Pte Ltd, Singapore eFACiLiTY – Enterprise Maintenance Management System Hospital Fatimah eFACiLiTY - Enterprise Maintenance Management System Vishal Group, Nepal eFACiLiTY - Enterprise Facility Management System The St. Regis Hotel & Apartments via Azbil – Malaysia eFACiLiTY - Enterprise Maintenance Management System
  43. 43. All rights reserved © SIERRA ODC Private Limited www.efacility.in Airmaster, Australia eFACiLiTY - Enterprise Facility Management System Trade Coast, Australia eFACiLiTY - Enterprise Facility Management System DiGi Malaysia eFACiLiTY - Enterprise Facility Booking System Platinum Sentral (KL Sentral Park - Lot E), Malaysia eFACiLiTY - Enterprise Facility Management System eFACiLiTY End Users - Other Corporates Albhukary, Malaysia eFACiLiTY - Enterprise Facility Management System Savvy Capire, Nigeria eFACiLiTY - Enterprise Maintenance Management System Enterprise Bank Limited, Nigeria eFACiLiTY - Enterprise Facility Management System Genting Highlands, via EasyIO Malaysia eFACiLiTY - Enterprise Maintenance Management System
  44. 44. All rights reserved © SIERRA ODC Private Limited www.efacility.in Maaden Infrastructure Company via.(SATCO), Saudi Arabia eFACiLiTY - Enterprise Facility Management System Salmiya Group Co. (Boulevard) Kuwait eFACiLiTY - Enterprise Facility Management System Saudi Catering and Contracting, Saudi Arabia eFACiLiTY - Enterprise Facility Management System The Commercial Real Estate Company, K.P.S.C (Al-Tijaria) Kuwait eFACiLiTY - Enterprise Maintenance Management System eFACiLiTY End Users - Other Corporates Qatar Petroleum, Qatar eFACiLiTY - Enterprise Facility Management System Galfar Al Misnad Engg. & Contg. WLL, Qatar eFACiLiTY - Enterprise Facility Management System Haramain High Speed Rail Project via L&T, Saudi Arabia eFACiLiTY – Maintenance Management System Alghanim Industries, Kuwait eFACiLiTY - Enterprise Facility Management System
  45. 45. All rights reserved © SIERRA ODC Private Limited www.efacility.in eFACiLiTY End Users - Other Corporates Pacific Controls, UAE eFACiLiTY - Enterprise Facility Management System Electronic Card Services Ltd, Kenya eFACiLiTY - Enterprise Visitor Management System iTECO, Nigeria eFACiLiTY - Enterprise Visitor Management System Confido Technical Services LLC eFACiLiTY – Tenant Billing System Concept Controls, USA eFACiLiTY – Tenant Billing System Diyar Najd Special Projects eFACiLiTY - Enterprise Maintenance Management System NIIT, India eFACiLiTY - Enterprise Maintenance Management System Fahmy Furniture LLC, Oman eFACiLiTY - Tenant Billing System
  46. 46. All rights reserved © SIERRA ODC Private Limited www.efacility.in About SIERRA Recognized as One of the Top 26 Most Innovative Companies in India @ CII Industrial Innovation Awards 2014 Awarded The Best SME IT Services Company in India @ IMC IT awards 2013 Delivering World Class IT Solutions to Enterprises around the Globe Asia, Australia, USA, Europe Middle East & Africa
  47. 47. All rights reserved © SIERRA ODC Private Limited www.sierratec.com SIERRA ODC Private Limited Thank You! For more information please contact us at info@sierratec.com INDIA SIERRA ODC Private Limited 188/1,Varadharaja Layout-1 PN Palayam Road, Ganapathy, Coimbatore - 641 006. Tel: +91-422-2567596 Fax: +91-422-2567445 USA/Canada +1 408 239 4819 USA Sierra Infosys Inc. 6001 Savoy Dr, Suite 210, Houston TX 77036, Tel: +1-713-747-9693 Fax: +1-509-351-6682 MALAYSIA SIERRA ODC (M) SDN. BHD. 96-1, Biz Avenue, 2, Neo Cyber Lingkaran Cyber Point Barat 63000, Cyberjaya, Selangor, Malaysia Tel: +603-8320-2080 Fax:+603-8320-2082 SINGAPORE SIERRA ODC (S) Pte. Ltd. 30 Cecil Street #19-08 Prudential Tower Singapore 049712 Tel: +65 97334623 UAE SIERRA ODC DWC-LLC DWC Business Center, Dubai Aviation, City-Logistics City, Dubai-UAE, P.O. Box : 390667

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