Crash course project management for Rhiz / ECF

Slide 1: Project Management introduction for rhiz.eu / ECF

Slide 3: Project management = communication

Slide 4: in Rhiz case: ● Mediamatic is project manager ● Rhiz/ECF is ordering customer ● Communication should be about: what does Rhiz need?

Slide 5: What is a project? Start + end Clearly defined goal Ordering customer Limited budget

Slide 6: Project phases

Slide 7: Project phases Mediamatic

Slide 8: For a succesfull project Business Case: what is the main goal? Extensive negotiations with ordering customer on every phase, especially preparation Is the project team building what the customer needs? Clear agreements on deliverables per phase

Slide 9: Deliverables: Examples ● Initiation phase: document including Project goal, short project description, raw planning, risks involved, budget ● Definition phase: Project plan, more details, risk research has been done ● Design phase: all the details, functional design, technical design, interaction design ● Implementation: Progress reports ● After care: Evaluation

Slide 10: Project goal: SMART SMART specific measurable achievable relevant time-bound.

Slide 11: Project Management

Slide 12: Work breakdown structure ● Talk to experts: let them plan the work ● What tasks need to be done ● How much time do they need ● Dependencies: what needs to go first, what can be done at the same time ● Critical path ● What resources are available when ● PLAN -> Milestones & deadlines

Slide 13: MoSCoW ● M - MUST have this. ● S - SHOULD have this if at all possible. ● C - COULD have this if it does not affect anything else. ● W - WON'T have this time but WOULD like in the future.

Slide 14: Project planning ● What tasks need how much time and cost how much -> PLAN ● Plan for each phase + every phase a new, more precise estimate ● Risk management = extra time ● 1 Deadline + x Milestones = more control ● Plan the work, work the plan

Slide 15: Planning

Slide 16: Project control ● Check progress ● Project team needs to report: what is finished, how much more time is needed ● Compare to the planned schedule ● When behind -> MANAGE – time – money – quality (MoSCoW) ● Report / negotiate

Slide 17: Freelancers ● Fixed price: More secure but relatively expensive ● Pay per hour: insecure, needs strict plan + extra control on progress ● Always necessary: strict agreement on deliverables! (i.e. bugfix included?)

Slide 18: Evaluating proposals ● Get more than one and compare ● Ask questions on the differences ● Not too many details ● Not just € -> plan is just as important ● Use experience (your own or other parties)

Slide 19: Read on...