Project Management introduction for rhiz.eu / ECF

introduction for rhiz.eu / ECF

Project management = communication

in Rhiz case: Mediamatic is project manager Rhiz/ECF is ordering customer Communication should be about: what does Rhiz need?

Mediamatic is project manager

Rhiz/ECF is ordering customer

Communication should be about: what does Rhiz need?

What is a project? Start + end Clearly defined goal Ordering customer Limited budget

Start + end

Clearly defined goal

Ordering customer

Limited budget

Project phases

Project phases Mediamatic

For a succesfull project Business Case : what is the main goal? Extensive negotiations with ordering customer on every phase, especially preparation Is the project team building what the customer needs? Clear agreements on deliverables per phase

Business Case : what is the main goal?

Extensive negotiations with ordering customer on every phase, especially preparation

Is the project team building what the customer needs?

Clear agreements on deliverables per phase

Deliverables: Examples Initiation phase : document including Project goal, short project description, raw planning, risks involved, budget Definition phase : Project plan, more details, risk research has been done Design phase : all the details, functional design, technical design, interaction design Implementation : Progress reports After care : Evaluation

Initiation phase : document including Project goal, short project description, raw planning, risks involved, budget

Definition phase : Project plan, more details, risk research has been done

Design phase : all the details, functional design, technical design, interaction design

Implementation : Progress reports

After care : Evaluation

Project goal: SMART SMART specific measurable achievable relevant time-bound.

Project Management

Talk to experts: let them plan the work What tasks need to be done How much time do they need Dependencies: what needs to go first, what can be done at the same time Critical path What resources are available when PLAN -> Milestones & deadlines Work breakdown structure

Talk to experts: let them plan the work

What tasks need to be done

How much time do they need

Dependencies: what needs to go first, what can be done at the same time

Critical path

What resources are available when

PLAN -> Milestones & deadlines

MoSCoW M - MUST have this. S - SHOULD have this if at all possible. C - COULD have this if it does not affect anything else. W - WON'T have this time but WOULD like in the future.

M - MUST have this.

S - SHOULD have this if at all possible.

C - COULD have this if it does not affect anything else.

W - WON'T have this time but WOULD like in the future.

Project planning What tasks need how much time and cost how much -> PLAN Plan for each phase + every phase a new, more precise estimate Risk management = extra time 1 Deadline + x Milestones = more control Plan the work, work the plan

What tasks need how much time and cost how much -> PLAN

Plan for each phase + every phase a new, more precise estimate

Risk management = extra time

1 Deadline + x Milestones = more control

Plan the work, work the plan

Planning

Project control Check progress Project team needs to report: what is finished, how much more time is needed Compare to the planned schedule When behind -> MANAGE time money quality (MoSCoW) Report / negotiate

Check progress

Project team needs to report: what is finished, how much more time is needed

Compare to the planned schedule

When behind -> MANAGE

time

money

quality (MoSCoW)

Report / negotiate

Freelancers Fixed price: More secure but relatively expensive Pay per hour: insecure, needs strict plan + extra control on progress Always necessary: strict agreement on deliverables! (i.e. bugfix included?)

Fixed price: More secure but relatively expensive

Pay per hour: insecure, needs strict plan + extra control on progress

Always necessary: strict agreement on deliverables! (i.e. bugfix included?)

Evaluating proposals Get more than one and compare Ask questions on the differences Not too many details Not just € -> plan is just as important Use experience (your own or other parties)

Get more than one and compare

Ask questions on the differences

Not too many details

Not just € -> plan is just as important

Use experience (your own or other parties)

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