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Intranets on Microsoft SharePoint
 

Intranets on Microsoft SharePoint

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Microsoft Office SharePoint Experts offering SharePoint Solutions including sharepoint intranet, Portal| document management| knowledge management| ECM| website

Microsoft Office SharePoint Experts offering SharePoint Solutions including sharepoint intranet, Portal| document management| knowledge management| ECM| website

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    Intranets on Microsoft SharePoint Intranets on Microsoft SharePoint Document Transcript

    • E i c na t d n mi n t mal o tc@e y a c e : . N rhA r a 1 8 7 E Y A C ( 3 - 2 4 o t mei : - 7 - D N MI 3 9 6 6 ) c I da +9 - 1 2 3 4 0 - 7 n i: 1 1 - 6 8 3 6 0 Sa Pi hr o t e n Fr t n t o I r es na A e ya c eset e n D n miPr cv p i Mi oot h rP it c sfS ae on r A Iell fr nd aP t m ao Fro r t n t o Yu I r es na N WY R E O K | T R NO O O T | P O NX H E I | L SA G L S O N EE | D BI U A | N WD LI E EH
    • Table of Content Enterprise intranets .................................................................................. 03 Typical needs Typical stakeholder. Key selection criteria for intranet platform ...................................... 09 Why SharePoint is a good t ................................................................. 12 SharePoint di erentiators ...................................................................... 16 Examples of SharePoint intranet capabilities ................................. 24 Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • Enterprise Intranets Enterprise Intranets – Typical Needs Business needs across various departments for Collaboration, content authoring. Document Management, forms creation & work ow based approval. Shared calendars, Inter-department events. Integration with existing systems. No way to collaborate across departments (lack of collaboration workspace hinders stakeholder participation). Poorly implemented forms based applications implemented across departments, in disparate technologies. Silos of unstructured content & data stored on local machines/destinations without linkages that needs to be integrated & assimilated on one platform. Business Process Management for functional aspects of every team/department to drive automation & collaboration, e.g. HR interfaces with Accounts, Administration, IT, Payroll, etc. Large number of o ine process, documents & data that can be digitized & leveraged through a common platform to save costs & time while driving e ciency & productivity. Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • Enterprise Intranets Enterprise Intranets – Teams Involved Intranets have adequate participation across di erent business units/teams/departments Intranet utility discussions centered around Business needs and drivers User interactions with the system Pain points/breakdowns in collaboration, work ow & document management Opportunities for new implementation of Intranets or improvements in existing Intranets Intranet stakeholders in organizations include HR Administration Accounts Payroll Marketing Sales IT Projects/Operations Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • Enterprise intranets Typical Intranet Pain Points/Needs/Gaps The need for intranets and/or pain points around existing enterprise intranets has signi cant impact on various business units as shown below: Feature Gap HR Operations Administration Finance Lack of collaboration amongst teams and between departments Lack of form automation Lack of form creation and self service by various departments Lack of centralized document management within a searchable Lack of access control list (role based) intranet segment Relative Impact on E ciencies/E ectiveness LOW MED HIGH Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • Enterprise intranets Typical Intranet Pain Points/Needs/Gaps The need for intranets and/or pain points around existing enterprise intranets has signi cant impact on various business units as shown below: Feature Gap HR Operations Administration Finance Lack of centralized source repository for information – enterprise search Use of corporate email to ll in collaboration, work ow automation and document management needs Lack of personalization for departments/users Lack of access control list (role based) Lack of access control list (role based) Lack of control/access with departments to maintain their own content/forms Relative Impact on E ciencies/E ectiveness LOW MED HIGH Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • Enterprise intranets Typical Intranet Pain Points/Needs/Gaps Based on business needs and Intranet best practices, we have identi ed the following opportunities for HR teams. The table below illustrates the positive impact on business because of these recommendations: Opportunities Positive Impact on business Implementation of Content life cycle management and publishing More level of gatekeepers can be devised at di erent level Content can be clearly segregated, speci cally for News/ Announcements and other noti cation material Targeted personalization can be achieved driven by user agreed setting control list (role based) Lack of access or mandated by admin Simple search and keyword search can be provided for all document Provide Ad-libbing of layout and design of the complete Intranet Meta-Tags, RSS, Feedback forms and services can be implemented in the new system Smart-forms can be implemented for job postings Relative Impact on E ciencies/E ectiveness LOW MED HIGH Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • Enterprise intranets Typical Intranet Pain Points/Needs/Gaps Based on business needs and Intranet best practices, we have identi ed the following opportunities for the Operations/Projects group. The table below illustrates the positive impact on business because of these recommendations: Opportunities Positive Impact on business Can Supplement ‘Clarity’ in existing Intranet technology platform for: Timekeeping management Project Management Portfolio Management Saving project plans online Risk Analysis (overlapping of assets) Can provide e ective collaboration of MS o ce between teams already using any Intranet/portal technology platform WIKI like functionality can be employed to allow ordained categorization of(role based) Lack of access control list uses and information. Search for all documents and WIKIs can be implemented Tracking can be done for approvals with versioning Provide an ability to each group to check the status of Change requests Relative Impact on E ciencies/E ectiveness LOW MED HIGH Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • Key Selection Criteria For Internet Technology Platform The technology platform should be evaluated based on the following criteria: Collaboration Capabilities Document Management Capabilities Automation Engine Content Migration E ort Costs: Licensing costs for the product Development Training Content Migration Content Creation Hosting Other related software Overall Product Strategy and Roadmap Technology Identi cation Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • Key Selection Criteria For Internet Technology Platform SharePoint – Brief Introduction SharePoint is a leading collaboration and ECM (Enterprise Content Management) platform from Microsoft. It is the go-to technology platform for Intranet solutions for enterprises the world over! Tasks List Surveys Discussion Boards Collaborate Document Work Space Event Lists Meeting Workspace Announcements Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • Key Selection Criteria For Internet Technology Platform What Is The Market Saying About SharePoint? Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • Why SharePoint is a good t? Why Is SharePoint A Strong Fit For Intranets? The technology platform should be evaluated based on the following criteria: Business Needs Across Various Departments For Collaboration, Content authoring Document Management, Forms creation & Work ow based approval Shared calendars, Inter-department events Integration with existing systems Long Term Fit Microsoft has identi ed SharePoint as its hottest technology based on customer adoption & continues to invest in improving SharePoint with best-of-breed features Integration with existing systems Time To Market The platform supports extensive con gurable modules out-of-the box facilitating end user needs easily, cost e ectively and within reasonable amount of time Technical Fit Scalability, exibility & extensibility Thin client based solution Microsoft’s support for SharePoint and the large user base allows for long term sustainability of the technology. SharePoint's open architecture and interoperability with other isolated and legacy systems allows for easy integration and enhancements Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • Why SharePoint is a good t? Why Is SharePoint A Strong Fit For Intranets? SharePoint readily supports the main feature set required by typical enterprise intranets. The graph below depicts the level of maturity of these features in the MOSS ‘07 version: Features SharePoint Collaboration Features Collaboration Features Employee Directories Interactive Forums Personalization and Customization News Updates Job postings Training Programs Report Generation Advanced Search Document Management Note: The shape of the Harvey ball de nes the level of maturity a speci c SharePoint feature. Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • Why SharePoint is a good t? Why Is SharePoint A Strong Fit For Intranets? Microsoft SharePoint will be an ideal t for most enterprise intranets because Microsoft SharePoint is one of the most preferred intranet systems used by organizations theworld over. It has advanced collaboration and ECM features that organizations can bene t from right out of the box! Highly scalable solution that can be customized easily Provides a signi cant head-start and savings over initiatives and technology platforms where e ort has to start from scratch Out-of-box feature of initiating, tracking and reporting common business activities provides an extra bene t to the users E ectively manages and repurpose content to gain increased business value It’s MICROSOFT – the anytime and every time support framework is well de ned SharePoint is the fastest-growing product in the history of Microsoft Over 100 million licenses of SharePoint have been sold worldwide SharePoint has been adopted by over 17,000 companies worldwide In 2008 alone, sales of SharePoint surpassed 1 billion USD! Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • Why SharePoint is a good t? Why Is SharePoint A Strong Fit For Intranets? Quick Reference Pro Tips Team and project management content targeted at multiple audiences and content in same location. Announcements, alerts, custom lists, work ow, forms, calendars, workspaces to name but a few. Ease of use for developers & site owners. Simple, familiar, and consistent user experience. Microsoft O ce integration. Document management bias. Audience and authentication based on active directory single sign on & groups. Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • SharePoint di erentiators How SharePoint Addresses Main Intranet Features You can use search on a SharePoint site to help you nd information, les, web sites, and people Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • SharePoint di erentiators How SharePoint Addresses Main Intranet Features Content Management Create, manage and control content Use work ows to manage content lifecycle User templates to publish contents Document Management Store and organize document by types, department Document versioning Search and Index documents Create document rules (watermarks, header) Enforce document security and access control Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • SharePoint di erentiators How SharePoint Addresses Main Intranet Features Portals Access people document and business applications Personalize portal site by group/department Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • SharePoint di erentiators How SharePoint Addresses Main Intranet Features Collaboration Create Team Sites and workspaces , this allows a project team to create/assign tasks, edit document Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • SharePoint di erentiators How SharePoint Addresses Main Intranet Features BI Integration O ce Server 2007 allows to extract data using BDC from variety of data sources Various tools to analyze and decision making Integrates with tools like Cognos etc Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • SharePoint di erentiators How SharePoint Addresses Main Intranet Features Business Processes Work ows and tasks can be customized to enable business process Can extend by using customized applications and linear and non linear work ows Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • SharePoint di erentiators SharePoint Capabilities For Intranets Unlimited number of sites and workspaces Document Management and collaboration Task Management and calendar feature Ability to assemble quick surveys or questions Work ow to manage and stream line processes Digital dash-boards Granular security implementation Record Management Windows Information rights management User authentication and single sign-on Outlook integration Export data to familiar excel environment Easy content creation and management Highly scalable and works in a farm environment People and content Search (optimizeable) Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • SharePoint di erentiators SharePoint Bene ts For Intranets Improve team productivity with easy-to-use collaborative tools Easily manage documents and help ensure integrity of content Get users up to speed quickly Deploy solutions tailored to your business processes Build a collaboration environment quickly and easily Reduce the complexity of securing business information Provide sophisticated controls for securing company resources Take le sharing to a new level with robust storage capabilities Easily scale your collaboration solution to meet business needs Provide a cost-e ective foundation for building web-based applications Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • Examples of SharePoint Features For Intranets Discussion boards provide a forum for conversing about topics that interest your team Create a new Discussion Post a Fresh Discussion Connect the Discussion with Outlook Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • Examples of SharePoint Features For Intranets Surveys provide a way of polling team members Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • Examples of SharePoint Features For Intranets Meeting workspace site is a web site for centralizing all the information and materials for one or more meetings Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • Examples of SharePoint Features For Intranets Why MOSS ’07 or ‘10 Is The Ideal Intranet Solution Below is a list of elements which are available with MOSS ’07 or ‘10 : Business document work ow support E-Mail content as records Site templates Slide libraries Business Process Forms Browser-based forms Centralized forms management and control “Design Once” development model Form import wizard Compatibility checker Noti cation service Excel service My site Search Enterprise content sources Relevance Administration and management Indexing controls People search Business data search Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net
    • Examples of SharePoint Features For Intranets Why MOSS ’07 Is The Solution? Integrated business intelligence dashboards Calendar Social networking web part Document collaboration Colleagues and memberships web parts Business Intelligence for (O ce SharePoint Server 2007 Enterprise CAL or for internet site) Integrated, exible spreadsheet publishing Web-based Business Intelligence using excel services Business data catalog Report center Key performance indicators Filter web parts Call us at: North America: 1-877-EDYNAMIC (339-6264) India: +91-11-26384306-07 Email: contact@edynamic.net Visit us at: www.edynamic.net