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Microsoft SharePoint - An Ideal Platform For Your Intranets
 

Microsoft SharePoint - An Ideal Platform For Your Intranets

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Microsoft Office SharePoint Experts offering SharePoint Solutions including sharepoint intranet, Portal| document management| knowledge management| ECM| website

Microsoft Office SharePoint Experts offering SharePoint Solutions including sharepoint intranet, Portal| document management| knowledge management| ECM| website

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  • The purpose of this presentation is to take you through some of the key questions you must ask before selecting a Web Content Management product for your organization.
  • This presentation will provide you with a quick overview of the key considerations you should keep in minding when selecting a WCM for your organization. This presentation is targeted towards a smid-market audience. What we will not cover during this session is the selection process itself. For more details on this subject, please contact us for our WCM Selection Process paper.
  • This presentation will provide you with a quick overview of the key considerations you should keep in minding when selecting a WCM for your organization. This presentation is targeted towards a smid-market audience. What we will not cover during this session is the selection process itself. For more details on this subject, please contact us for our WCM Selection Process paper.
  • This presentation will provide you with a quick overview of the key considerations you should keep in minding when selecting a WCM for your organization. This presentation is targeted towards a smid-market audience. What we will not cover during this session is the selection process itself. For more details on this subject, please contact us for our WCM Selection Process paper.
  • This presentation will provide you with a quick overview of the key considerations you should keep in minding when selecting a WCM for your organization. This presentation is targeted towards a smid-market audience. What we will not cover during this session is the selection process itself. For more details on this subject, please contact us for our WCM Selection Process paper.
  • This presentation will provide you with a quick overview of the key considerations you should keep in minding when selecting a WCM for your organization. This presentation is targeted towards a smid-market audience. What we will not cover during this session is the selection process itself. For more details on this subject, please contact us for our WCM Selection Process paper.
  • We’ve now gone through what considerations you should look at when selecting a WCM for your website. Beyond just specific technology and a features list for the product, you need to consider total cost of the website, implementation options, and the vendor profile. Beyond choosing the right WCM, we also have material that will help you apply best or breed processes to implement the WCM, as well as tips from the Trenches, to make sure you’re not falling into the common mistakes that are often made on WCM projects. For more customized information, you can talk to one of our consultants for a free evaluation on how to select a WCM solution or around the implementation process. We’d love to hear from you. You can reach us at........

Microsoft SharePoint - An Ideal Platform For Your Intranets Microsoft SharePoint - An Ideal Platform For Your Intranets Presentation Transcript

  • An ideal platform for your intranets
  • Introduction
    • This presentation gives an insight on why is SharePoint a good fit for intranet
    • Typical needs for Intranet platform and teams involved in same
    • Typical Intranet pain points/needs/gaps
    • Technology evaluation criteria
    • SharePoint Introduction
    • SharePoint Differentiators
    • SharePoint Capabilities for Intranets
    • Business needs across various departments for
      • Collaboration, content authoring.
      • Document Management, forms creation & workflow based approval.
      • Shared calendars, Inter-department events.
      • Integration with existing systems.
    • No way to collaborate across departments (lack of collaboration workspace hinders stakeholder participation).
    • Poorly implemented forms based applications implemented across departments, in disparate technologies.
    • Silos of unstructured content & data stored on local machines/destinations without linkages that needs to be integrated & assimilated on one platform.
    • Business Process Management for functional aspects of every team/department to rive automation & collaboration, e.g. HR interfaces with Accounts, Administration, IT, Payroll, etc.
    • Large number of offline process, documents & data that can be digitized & leveraged through a common platform to save costs & time while driving efficiency & productivity
    Enterprise Intranets Typical Needs
    • Intranets have adequate participation across different business units/teams/departments.
      • Intranet utility discussions centered around
      • Business needs and drivers
      • User interactions with the system
      • Pain points/breakdowns in collaboration, workflow & document management
      • Opportunities for new implementation of Intranets or improvements in existing Intranets
    • Intranet stakeholders in organizations include
      • HR
      • Administration
      • Accounts
      • Payroll
      • Marketing
      • Sales
      • IT
      • Projects/Operations
    Enterprise Intranets –Teams Involved
    • The need for intranets and/or pain points around existing enterprise intranets has significant impact on various business units as shown below:
    Typical Intranet Pain Points/Needs/Gaps
  • The need for intranets and/or pain points around existing enterprise intranets has significant impact on various business units as shown below: Typical Intranet Pain Points/Needs/Gaps
  • Based on business needs and Intranet best practices, we have identified the following opportunities for HR teams. The table below illustrates the positive impact on business because of these recommendations: Typical Intranet Pain Points/Needs/Gaps
  • Typical Intranet Pain Points/Needs/Gaps Based on business needs and Intranet best practices, we have identified the following impact on business because of these recommendations:
  • Key Selection Criteria For Internet Technology Platform
    • The technology platform should be evaluated based on the following criteria:
    • Collaboration Capabilities
    • Document Management Capabilities
    • Automation Engine
    • Content Migration Effort
    • Costs:
        • Licensing costs for the product
        • Development
        • Training
        • Content Migration
        • Content Creation
        • Hosting
        • Other related software
    • Overall Product Strategy and Roadmap
    • Technology Identification
  • Key Selection Criteria For Internet Technology Platform SharePoint – Brief Introduction SharePoint is a leading collaboration and ECM (Enterprise Content Management) platform from Microsoft. It is the go-to technology platform for Intranet solutions for enterprises the world over!
  • Key Selection Criteria For Internet Technology Platform What Is The Market Saying About SharePoint?
    • The technology platform should be evaluated based on the following criteria:
    • Business Needs Across Various Departments For
      • Collaboration, Content authoring
      • Document Management, Forms creation & Workflow based approval
      • Shared calendars, Inter-department events
      • Integration with existing systems
    • Long term fit
      • Microsoft has identified SharePoint as its hottest technology based on customer adoption & continues to invest in improving SharePoint with best-of-breed features Integration with existing systems.
    • Time to Market
      • The platform supports extensive configurable modules out-of-the box facilitating end user needs easily, cost effectively and within reasonable amount of time.
    • Technical Fit
      • Scalability, Flexibility & extensibility
      • Thin client based solution
      • Microsoft’s support for SharePoint and the large user base allows for long term
      • Sustainability of the technology.
      • SharePoint's open architecture and interoperability with other isolated and legacy and systems allows for easy integration and enhancements.
    Why Is SharePoint A Good Fit For Intranets?
  • Why Is SharePoint A Good Fit For Intranets? SharePoint readily supports the main feature set required by typical enterprise intranets. The graph depicts the level of maturity of these features in the MOSS ‘07 version: Note: The shape of the Harvey ball defines the level of maturity a specific SharePoint feature
  • Why Is SharePoint A Good Fit For Intranets?
    • Microsoft SharePoint will be an ideal t for most enterprise intranets because:
    • Microsoft SharePoint is one of the most preferred intranet systems used by organizations the world over.
    • It has advanced collaboration and ECM features that organizations can benefit from right out of the box!
    • Provides a significant head-start and savings over initiatives and technology platforms where effort has to start from scratch
    • Highly scalable solution that can be customized easily
    • Effectively manages and repurpose content to gain increased business value
    • Out-of-box feature of initiating, tracking and reporting common business activities provides an extra benefit to the users
    • It’s MICROSOFT – the anytime and every time support framework is well defined
    • SharePoint is the fastest-growing product in the history of Microsoft
    • Over 100 million licenses of SharePoint have been sold worldwide
    • SharePoint has been adopted by over 17,000 companies worldwide
    • In 2008 alone, sales of SharePoint surpassed 1 billion USD!
  • Why Is SharePoint A Good Fit For Intranets?
    • Quick Reference Pro Tips
    • Team and project management content targeted at multiple audiences and content in same location.
    • Announcements, alerts, custom lists, workflow, forms, calendars, workspaces but to name a few.
    • Ease of use for developers & site owners.
    • Simple, familiar, and consistent user experience.
    • Microsoft Office integration and Document management bias.
    • Audience and authentication based on active directory single sign on & groups.
  • SharePoint Differentiators How SharePoint Addresses Main Intranet Features? You can use search on a SharePoint site to help you & information, files, web sites, & people
  • SharePoint Differentiators
    • How SharePoint Addresses Main Intranet Features?
    • Content Management
    • Create, manage and control content
    • Use workflows to manage content lifecycle
    • User templates to publish contents
    • Document Management
    • Store and organize document by types, department
    • Document versioning
    • Search and Index documents
    • Create document rules (watermarks, header)
    • Enforce document security and access control
  • SharePoint Differentiators
    • How SharePoint Addresses Main Intranet Features?
    • Portals
    • Access people document and business applications
    • Personalize portal site by group/department
  • SharePoint Differentiators
    • How SharePoint Addresses Main Intranet Features?
    • Collaboration
    • Create Team Sites and workspaces, this allows a project team to create/assign tasks, edit document
  • SharePoint Differentiators
    • How SharePoint Addresses Main Intranet Features?
    • Business Intelligence Integration
    • Office Server 2007 allows to extract data using BDC from variety of data sources
    • Various tools to analyze and decision making
    • Integrates with tools like Cognos etc.
    • How SharePoint Addresses Main Intranet Features?
    • Business Processes
    • Work flows and tasks can be customized to enable business process.
    • Can extend by using customized applications and linear and non linear work flows.
    SharePoint Differentiators
  • SharePoint Differentiators
    • SharePoint Capabilities For Intranets
    • Unlimited number of sites and workspaces
    • Document Management and collaboration
    • Task Management and calendar feature
    • Ability to assemble quick surveys or questions
    • Workflow to manage and stream line processes
    • Digital dash-boards
    • Granular security implementation
    • Record Management
    • Windows Information rights management
    • User authentication and single sign-on
    • Outlook integration
    • Export data to familiar excel environment
    • Easy content creation and management
    • Highly scalable and works in a farm environment
    • People and content Search (optimize able)
    • SharePoint Benefits For Intranets
    • Improve team productivity with easy-to-use collaborative tools
    • Easily manage documents and help ensure integrity of content
    • Get users up to speed quickly
    • Deploy solutions tailored to your business processes
    • Build a collaboration environment quickly and easily
    • Reduce the complexity of securing business information
    • Provide sophisticated controls for securing company resources
    • Take le sharing to a new level with robust storage capabilities
    • Easily scale your collaboration solution to meet business needs
    • Provide a cost-effective foundation for building web-based applications
    SharePoint Differentiators
  • Examples of SharePoint Features For Intranets Discussion boards provide a forum for conversing about topics that interest your team
  • Examples of SharePoint Features For Intranets Surveys provide a way of polling team members
  • Examples of SharePoint Features For Intranets Meeting workspace site is a web site for centralizing all the information and materials for one or more meetings
  • Examples of SharePoint Features For Intranets
    • Why MOSS ’07 or ‘10 Is The Ideal Intranet Solution? Below is a list of elements which are available with MOSS ’07 or ‘10 :
    • Business document workflow support
    • E-Mail content as records
    • Site templates
    • Slide libraries
    • Business Process Forms
      • Browser-based forms
      • Centralized forms management and control
      • “ Design Once” development model
      • Form import wizard
      • Compatibility checker
    • Notification service
    • Excel service
    • My site
    • Search
      • Enterprise content sources
      • Relevance
      • Administration and management
      • Indexing controls
      • People search
      • Business data search
  • Examples of SharePoint Features For Intranets
    • Why MOSS ’07 Is The Solution?
    • Integrated business intelligence dashboards
    • Calendar
    • Social networking web part
    • Document collaboration
    • Colleagues and memberships web parts
    • Business Intelligence for (Office SharePoint Server 2007 Enterprise CAL or for internet site)
      • Integrated, flexible spreadsheet publishing
      • Web-based Business Intelligence using excel services
      • Business data catalog
      • Report center
      • Key performance indicators
      • Filter web parts.
  • Next Steps
    • Reach out to us for other SharePoint related material
    • Talk to our Global SharePoint experts and get a free session on why is SharePoint an Ideal fir for Intranets?
    • We’d love to hear from you
    [email_address] 1-877-339-6264