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  • 1. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Workshop on Presentation Skills
  • 2. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Creating “Knockout” Presentations
  • 3. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Agenda for next 3 hours • Presentation basics • Slide Do’s and Don’ts – Handouts – Powerpoint Navigation • Delivery Do’s and Don’ts – How to Handle Questions • Final Thoughts
  • 4. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Disclaimer I don’t claim to be an expert, I’ve just had to do a lot of presentations and have seen a lot of presentations (both good and bad)
  • 5. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 The Fundamentals A good presentation is a “POPTA” presentation What does POPTA stand for?
  • 6. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Purpose • You need to define your purpose for giving the presentation – Teach, Persuade, Prove, Review, Expository, Impress, Put to Sleep, Entertain?
  • 7. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Organization • Always have an outline • Tell them what you’re going to tell them, then tell them, then tell them what you told them • Problem then solution
  • 8. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Preparation • An unprepared presenter loses the audience before even starting • Practice makes perfect and builds confidence • Arrive early, make sure everything is set up • Dress appropriately • Better to dress up than down • Slides should be done well in advance
  • 9. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Time • Be sure you know how much time you have while preparing the presentation • It is better to end early than to go over • You’ll never have enough time to tell everything so stick to the most important • Rule of thumb
  • 10. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Audience • Be sure you know your audience well • Tailor presentation to your audience • Watch the audience for clues
  • 11. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 PowerPoint doesn’t give presentations – PowerPoint makes slides • Your comments should be more compelling than the slides • You shouldn’t put everything on the slide – K.I.S.S. Principle
  • 12. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Slide Do’s and Don’ts • Do include 50% white space • Do make it obvious which section of your outline you’re in • Do make each slide stand on its own – Generally 1 main point for each slide • Do use animation – Don’t overuse it • Makes it difficult and annoying to navigate
  • 13. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Do include written conclusion for every graph • Don’t forget to add meaningful labels, titles, captions, etc. to graphs Percentage IndustryAcademia NoYesNoYes 100 80 60 40 20 0 Percentage of People Needing Presentation Skills Conclusion - It is important to learn presentation skills!
  • 14. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Slide Do’s and Don’ts • Don’t use yellow text – Do use dark text and bold • Do use formatting and color to emphasize (e.g. POPTA) • Don’t include unrelated pictures
  • 15. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Slide Do’s and Don’ts • Don’t do serif fonts (like Times New Roman) • Do use sans serif fonts (like Arial) – or Tahoma
  • 16. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Slide Do’s and Don’ts • Do save your file using “embedded fonts” – File menu->Save As->Tools (in upper right hand corner)- >Save Options->Embed True Type Fonts
  • 17. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Slide Do’s and Don’ts • Don’t just copy formulas and equations from your work (dissertation, paper, etc.) – Also known as “equationitis” – Do use formulas and equations sparingly – Do explain all notation used
  • 18. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Slide Do’s and Don’ts • Do chek yor speling for mestakes – Typos instantly destroy credibility and convey lack of preparation – Do have someone else read through presentation • Do acknowledge previous work and help • Do use a template if using PowerPoint • Do put title slide at the end
  • 19. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Slide Do’s and Don’ts • Do use a light background like this
  • 20. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Slide Do’s and Don’ts • Or like this
  • 21. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Slide Do’s and Don’ts • Or like this
  • 22. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Slide Do’s and Don’ts • Don’t use a dark background like this – Even if using a lighter font color – Harder to read, especially from the back – More likely to put people asleep – Handouts often don’t look very good
  • 23. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Slide Do’s and Don’ts • Do use occasional “spice” or “pace breakers” – Humor – Pictures – Sound – Animation – Questions (Not just Yes/No) – Surveys – Quizzes – Videos – Physical Objects – Top Ten Lists – Etc. For example . . . A pace breaker can do this for your audience
  • 24. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44
  • 25. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Handouts • Use them if they help achieve your objective – Especially for technical presentations – Greatly increases retention • Often best to pass out at the end – You want to keep the audience engaged
  • 26. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Navigation in PowerPoint • Always go through your presentation in slide show mode before giving it – Multiple times • Use keyboard short cuts, not the mouse • F1 (in slide show mode) – To bring up the list of all shortcut keys (Escape to hide the list) – Use this while practicing to help you learn the navigation
  • 27. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Navigation in PowerPoint • To start slide show mode – F5 (Automatically takes you to start of presentation) • To end slide show mode – Escape
  • 28. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Navigation in PowerPoint • Home – To go to the beginning slide • End – To go to last slide • Type the slide #, then Enter – To jump to any particular slide • B – Black screen • W – White screen
  • 29. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Delivery Do’s and Don’ts • Don’t read or “parrot” the slides – Otherwise, why give a presentation? • Do use the slides as a cue – Let audience read • Do use pointers sparingly – They magnify nervousness – Create slides and use animation that emphasize your points
  • 30. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Delivery Do’s and Don’ts • Do plan breaks for longer presentations – 10 minutes for every hour • Do be passionate about the topic – Have fun, this is your opportunity – If your audience doesn’t know why your topic is important, you’ve lost them • Don’t forget to practice – Record yourself, tape yourself, or use a mirror – Reading through slides does not count as practice
  • 31. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Delivery Do’s and Don’ts • Do relax, use nerves to your advantage – Breathe deeply, pause as needed – Don’t go too fast – Do watch out for mannerisms • “Um . . um” • Do empty your pockets and hands • Don’t point at computer, point at the screen
  • 32. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Delivery Do’s and Don’ts • Do use body language to help make a point – Purposeful movements • Do use appropriate posture – Don’t slouch – Sitting implies informality • Do move around if possible – Don’t pace – Don’t be hyperactive – Center yourself, rearrange setup if needed
  • 33. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Delivery Do’s and Don’ts • Do face audience more than slides – Don’t talk to the screen or wall • Do vary your voice – Don’t speak in monotone – Most people speak too soft, not too loud • Do memorize slide numbers for key slides – Or transition points • Do get honest feedback from someone you trust
  • 34. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Delivery Do’s and Don’ts • Don’t forget to smile
  • 35. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Handling Questions • Welcome them – Lots of questions are either a sign of: • Interest in what you are talking about – Audience internalizing • Failure to communicate an idea – Meaning that the person still wants to understand • Always repeat the question 1. For you to make sure you understood it 2. For audience to make sure they heard it
  • 36. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Handling Questions • Answer the question to the audience – Then check back to the individual for confirmation • Don’t be afraid to say “I don’t know” – Better than mumbling or fumbling an answer
  • 37. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 Final thoughts • POPTA • Good slides go a long way • Practice, practice, practice • Remember that the audience wants you to succeed • Use other resources (Books, web, etc.) • Anyone can learn to be a better presenter!
  • 38. www.edventures1.com | training@edventures1.com | +91-9787-55-55-44 • +91-97-87- 55- 55- 44 • training@edventures1.com • www.edventures1.com