Ref works 2011
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Ref works 2011



From Margaret Koopman:...

From Margaret Koopman:

The University of Cape Town subscribes to RefWorks, a web-based reference management service used for storing and organizing references. UCT staff and students may use RefWorks on campus and also off-campus (by logging in via EZProxy).

More information about RefWorks can be found on the UCT Libraries RefWorks information page.



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    Ref works 2011 Ref works 2011 Presentation Transcript

    • Margaret Koopman 2011
    • Outline
      • Web-based reference management service used for storing, organizing and searching your references
      • Create a personal database accessible from any computer linked to the Internet without having to download or install special software
      • use Write-N-Cite together with Wordprocessor to automatically insert in-text citations into documents and create bibliographies in the citation style of your choice*
      • *When you are in Write-N-Cite you can work offline to overcome the frustration of response time lags
      • Import bibliographies from Mendeley to Refworks
      • UCT staff and students may use RefWorks on campus and also off-campus (by logging in via EZProxy)
    • Registering as RefWorks User
    • Log in to Refworks
    • Off-campus Login
    • Setting up your DB
    • What can you do?
      • Export/Import references from
        • Google Scholar
        • Web of Knowledge (Thomson Reuters)
        • Word Processor doc
        • Text
        • EndNote (or similar DB)
        • Mendeley
    • Exporting to RefWorks from Google Scholar click on Scholar Preferences.
    • Exporting to RefWorks from Google Scholar
      • Scroll down to the bottom of the Preferences page
      • Click on "Show links to import citations into“ in the Bibliography Manager section
      • Click on Save Preferences.
    • Exporting to RefWorks from Google Scholar
    • Cautions!
      • Response time is slow
      • Export is reference by reference
      • Default is journal article – if you are exporting a book/book chapter you have to edit the reference
      • Only the first page of the reference is entered- you have to enter the last page
      • Typos are transferred into your DB
      • NB Rubbish In – Rubbish Out
    • Exporting to RefWorks from Web of Knowledge
      • Run your search profile
      • Mark any references you want to import
      • Click on marked list
      • Save in other reference software
      • Import to RefWorks
    • Import to RefWorks
    • Import .txt or .doc files to RefWorks
      • Format your file according to the requirement of RefWorks
    • Export bibliography from Mendeley
      • Mendeley does not have a suitable range of bibliographic styles
      • In order to export from Mendeley, create a collection to hold the references you wish to export
      • In RefWorks create a folder in which you wish to import the bibliography
    • Create Collection in Mendeley Click on Create Collection, this will highlight the words Untitled Collection. Type the name of your collection in this space, e.g. ConsBiol Paper
    • Create Collection in Mendeley
      • Swich database view to All Documents
      • Drag & drop the papers you need into the ConsBiol Paper collection
    • Exporting your collection
      • Highlight all the papers in your ConsBiol Paper Collection
      • Click on Export – you will see that three versions are offered, we are using BibTex
      • Give your export file a name and save to a folder on your PC
    • Import BibTex file into Refworks
      • Point at the References folder on your Refworks Menu, click on Import
    • Import BibTex file into Refworks
      • Click on drop down menu next to Import Filter/Data Source
      • Change import data source to BibTex
    • Import BibTex file into Refworks
      • Click on drop down menu next to Database and chose one of the DBs which has BibTex as an output format e.g. ACM Digital Library
      • Specify folder ConsBiol
      • Navigate to your .bib file which you exported from Mendeley
      • Click on Import
    • View Imported References
      • Click on your ConsBiol folder to check your imported references – there will be checking to do! Click on edit to the top right of each reference
      • To make this easier I suggest that you open Mendeley & RefWorks side by side – you can even cut and paste from your pdf in Mendeley
    • Create your bibliography
      • Jump to slide 29 for the instructions to convert your style to Conservation Biology
      • Click on Bibliography
      • Change Output Style to Conservation Biology
      • Find the document you are working with
      • Change File Type to Create to the word processing package you are using
      • Specify the folder your references are in
      • Click on Create Bibliography
      • NB you should have a valid document which is already populated with the citations from Mendeley
    • Create your bibliography
      • Open your bibliography and paste into your article
    • Write-N-Cite
      • Download software for
      • Write-N-Cite III for Windows
        • MS Vista and Word 2007 compatibility
        • Also compatible with XP and Word 2003
        • Single document formatting
        • Faster formatting for large documents
        • Includes Ability to Write and Format Papers Offline
      • Write-N-Cite v.2 for Windows
        • Two document formatting (draft and final versions)
        • Compatible with XP and Word 2003 and lower
      • Write-N-Cite v.2.5 for Mac
        • Microsoft Word for Mac 2008 compatibility
        • Mac OS X version 10.3 or later (including Leopard) compatibility
      • Write-N-Cite v.2 for Mac
        • Compatibility with Microsoft Word for Mac X and lower
        • Mac OS X version 10.3 or earlier
    • Write your document
      • The Write-N-Cite toolbar will appear on your Wordprocessor toolbar
    • Add your citations
      • Place your cursor where you want the reference inserted
      • Switch to Write-N-Cite and click the Cite link next to the correct reference
      • This will automatically insert the opening and closing curly brackets as well as the Ref ID, Author Last Name and Year.  This is called a Temporary Citation Placeholder and it is what RefWorks reads when formatting your paper.  It is not what your final citation will look like
    • Selecting the citation style
      • Click on Tools, Output Style Manager for a list of the different styles
      • Select the journal you plan to publish in from the drop down list
      • Add the style you wish to use to Favourites
      • Click on Preview Styles
    • Create your bibliography
      • Click on Bibliography
      • Select the correct Output Style from your favourites
    • Create your bibliography
      • Click on Create Bibliography
      • Voila!