Dipecho v aan first review meeting report

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Dipecho v aan first review meeting report

  1. 1. January 2010, Kathmandu Surakshit Samudaya II Building Disaster Resilient Communities, Nepal First Review Meeting Report 9-10 December 2009 ActionAid Nepal DIPECHO Project Publication PROJECT AT A GLANCE The Context Project Area: ActionAid has received funding As a continuous process of Banke from European Commission Review and Reflection, the Sunsari Humanitarian Aid department First Review Meeting for Udayapur to implement the 15 months ActionAid and its partners DIPECHO project towards under DIPECHO project was Partner NGOs: contributing to strengthening held during 9-10 December BEE Group the Disaster Risk Reduction 2009 in Wildlife Resort, UPCA Nepal initiatives in Nepal. Bardiya. NP Nepal Co-Action Nepal The project is co-financed by The project review meeting is Beneficiaries: Australian Government through one of the key activities of the 13,854 people AusAid and implemented by DIPECHO project towards ActionAid in Nepal in reviewing the partners Budget: partnership with local NGOs. progress, solving problems, Euro 377,095 The project titled Surakshit drawing key lessons, building Samudaya II: Building disaster- team spirit and revisit the Start Date: resilient communities, Nepal planning with enhanced 01 July 2009 aims to increase disaster commitments. The first review resilience of the target meeting included ActionAid Duration: communities. and its partners. 15 months For more details, contact: ActionAid Nepal Objectives, Expected outcome and Methods Ph: 01-4436477 Fax: 01-4419718 Objective of the meeting the progress presentation. Facilitators Learning from the field The overall objective of the The workshop was facilitated application will be shared and The First Review Meet meeting was to enhance team by P. V. Krishnan (PM), Shyam documented. The meeting will (FRM) of AAN DIPECHO building and team spirit. The Sunder Jnavaly (DPM), Ashok finalize revised targets for the V Project was intended specific objectives were: Raj Pokharel (PO), Shaurabh next review period. Also, it will to take stock of project (a) To critically review Sharma (FAO), Yash Prasad increase participants capability progress of the project- Subba (PO), Dillu Raj Ghimire performance for first to find the solution of comparing achievements (PO) & Preety Sharma (DO). five months, i.e., July to operational challenges, and with targets Nov 2009 will be highly motivated to (b) To draw key lessons Key outputs of the FRM mobilize community for learned from the project -: TIPS :- achievement of project result .  Project progress reviewed implementation Daily Plan of Action (c) To find out key problems and a brief project update Meeting Methodology for Team members in project implementation based on first five months and find solutions to such The review meeting applied performance was produced  Prepare daily  Project work plan was ad- problems, and various methodologies personal objectives justed and modified to re- (d) To make corrections in including lecture, anticipatory  Plan accordingly work plan for remainder group discussion, reflecting in flect plans for remainder of  Remember 80:20 project period total silence, presentation, and project and specific plans 3 rules interactive planning sessions. It months  Prioritize the works Expected outcome was participatory facilitation  Field reflections were col-  Review Participants will have the and discussion and provided lected from field workers  Write reflection note concrete learning and sharing scope for personal as well as and will be documented at least once a week experience which would enrich project reflections.  Improved team skills
  2. 2. Surakshit Samudaya II: Building Disaster Resilient Communities, Nepal Participants Individual reflection REFLECT circles form the core foundation for the community led initiatives on DRR. REFLECT helps us to do From UPCA Nepal: Mr. Yash Prasad Subba, Mr. Shivahari Khatiwada, Ms. Manmaya Niraula, Mr. Dev Narayan mass sensitization, Sharma, Ms. Khadaga Kumari Magar, Ms. Parbati Limbu, Mr. Khyam Bahadur Dahal, Mr. Alam Miya, Ms. engage in people led Kamali Chaudhary, Ms. Rita Kumari Chaudhary, Mr. Bidhyananda Mehata, Ms. Anita Gupta, Ms. Mina Urawa. advocacy and create From BEE Group: Mr. Dillu Ram Ghimire, Mr. Ram Niwas Yadv, Mr. Makbool Mukeri, Ms. Preety Sharma, Ms. Hasina Bano Mukeri, Ms. Raj Kumari Harijan, Ms. Shanti Devi Mourya, Mr. MB Rana. From Co-Action: Mr. enabling environment Dolraj Neupane, Mr. Bishnu Hari Wagle. From Nav Prabhat Nepal: Mr. Durga Nanda Chaudhary, Ms. Nirmala to realize rights Budhathoki, Mr. Santosh Singh, Ms. Krishna Raut, Ms. Sarita Chaudhary. From AAN: Mr. P.V. Krishnan, Mr. Shyam Jnavaly, Mr. AshokRaj Pokharel, Mr. Shaurabh Sharma, Mr. Surendra Bam Meeting procedure and outcome The meeting objectives, agendas and Impact of project among people critical assessment of the management structure were prepared in the advance The review meeting also tried to assess processes at various levels. for efficient implementation of the the changes the project has been making meeting. Hence, the meeting followed a Improving self to people’s lives. The first five months of The outcome of a project depends on the structured agenda. The sessions were the project emphasized on community divided logically so as to draw ability of the team members, both as an mobilization and capacity building at individual and as a team member. achievement in both qualitative and community level. In this session, all the quantitative terms. Facilitated session to improve team field team members were asked to write members capacity and skills were discussed. Project Performance Review one story of change they have witnessed, Tips were given on setting personal The first day drew AAN and its partners with detailed evidence on the impact the objectives and milestones and how to to present and discuss achievement of project has made on the lives of people. achieve those effectively. activities against the projected plans A total of 22 stories were generated. developed during project orientation Forward Planning Project Management Based on discussions and deliberations, the workshop. Individual presentations were made including financial plans and The key session on the second day was to team also prepared the work plan for utilization. Each presentation was review overall management of the remainder of the project period. Specific followed by discussions, seeking project, including strengths and plans for next three months were made, clarifications on the achievements, weaknesses that needs to be looked into. aiming to complete all key activities of the methods and outcome. All the participants were engaged in project before onset of monsoon.
  3. 3. Surakshit Samudaya II: Building Disaster Resilient Communities, Nepal Project Highlights Functioning of DMC and REFLECT Centers The project has formed altogether 19 Disaster Management Committees along with 9 DMCs formed under DIPECHO IV project. There are 197 members in these DMCs. Likewise, there are 32 Reflect center among which 15 were old. The average number of participants in the Reflect sessions are around 700 in these centers. The ratio of female to male is higher in both cases i.e. DMC and Reflect centers which is due to project COMMUNITY ORGANIZATIONS approach of bringing the people ahead who are deprived in Male Female Total decision making process. Reflect Circles 217 479 696 Each REFLECT centers has its local identity. They meet at DMCs 88 109 197 least once in a week. While women are regular participants, project motivates and encourages men also to participate in the REFLECT circles. The circles talk about local issues, identifies vulnerabilities and discusses ways and means to reduce risks. PVA maps and information form the basis for community understanding of disasters. REFLECT facilitators are provided information regularly, to update themselves on the disaster education. The facilitators are treated as local resources, who are responsible not only to conduct REFLECT sessions, but also act as catalysts for social change. Organizing Capacity Building Trainings Capacity building of the local communities for building disaster resilient Training course Events Total Male Female communities is major component of the project. So far as the project has REFLECT ToT 1 22 9 13 been able to train 428 DMC people, local staffs, volunteers, government authorities and NGO leaders. PVA Training 1 24 10 14 The staffs were provided with the knowledge and skills on conducting CBDRR: DMC 4 137 74 63 reflect sessions, and Participatory Vulnerability Analysis. DMC members CBDRR: Students 1 40 17 23 were equipped with knowledge on community based disaster risk reduction. Likewise, NGO leaders, Government authorities and political HFA to GO/NGO 2 105 87 18 parties representatives were sensitized on HFA/DRR issues, so that they Total 9 428 197 131 will be able to mainstream the DRR components in development activities. PVA field application KAP completed The project completed the first level of Participatory As a means to understand the current knowledge, attitudes Vulnerability Analysis in all the project locations. Tools like and practices in the project area, the project conducted the social map, resource map, vulnerability map, venn diagram, baseline KAP study through a selective sampling process time line, transect walk and focus group discussions were comprising over 12% of the target direct beneficiaries. The conducted with the community, generating highly useful local data collected was analyzed with support of experts in similar information to inform local decision making. AAN DIPECHO studies. The baseline KAP finding will also form the basis of project is integrating PVA with REFLECT process to create a evaluation of the outcome and impact of the project at a later powerful local tool to inform, animate and engage community stage. The entire exercise was completed over 6 weeks time to seek their rights as disaster vulnerable people. The project is and has been a huge learning experience for the team using PVA as the key analytical and information tool for people. members both in AAN and its partners. Disaster Preparedness Campaign is ongoing In 2008, A Reflect center was formed in Ithari municipality ward no. 7 under DIPECHO IV project. The area was prone to flood inundation, windstorm and other local hazards. Mitigation measure like drainage was made during the project in collaboration with municipality office. More importantly awareness raising activities were organized through Reflect sessions. Reflect participants became aware that unless & until there houses are built flood & other local hazard proof; it was difficult to build safer communities. They influenced peoples in the community to build new or renovate old house with raised plinth level. Now there are more than 10 houses with such structures. Reflect centers are continuously campaigning on it. It may be one of the best example on impact of DIPECHO Project. Shared by: Kamali Chaudhary, Reflect Facilitator December 10, 2009

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