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SLA Captivate

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How to create screencasts using Adobe Captivate

How to create screencasts using Adobe Captivate

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  • 1. Create your Screencast in a Flash Adobe Captivate Edward Metz Systems Librarian USACGSC Fort Leavenworth KS [email_address]
  • 2. What is Adobe Captivate?
    • A tool for creating screencasts or “movies” on your computer with a narrator explaining what is happening as the action unfolds.
    • Uses: e-learning, tech training, simple how-to presentations
  • 3. Overview
    • Record your interaction with a computer application such as a database in a web browser.
    • Insert additional screens as necessary with images or graphics
    • Add captions, call-outs, audio and other effects as needed
    • Run the result as a seamless “video”
  • 4. Show me – Demo type video
    • CARL Tutorials
      • http://cgsc.leavenworth.army.mil/carl/tutorials/index.asp
    • Show times
      • http://tweaket.com/LibraryStuff/Screencasting/ShowtimesCaptivate_demo.swf
  • 5. Show me – Interactive type video
    • Interactive
      • How to use Refworks
  • 6. Adobe Captivate Features
    • You can integrate sound, video clips and visual effects
    • Easily insert PPT slides and images
    • Record all the screen motions including mouse movements and clicks
    • Add audio commentary
    • Easy to update
  • 7. Adobe Captivate Features
    • Output options include MS word handouts, Shockwave file (.swf) with HTML
    • Start, stop and pause controls on the “skin”
    • Can create interactive options, rollovers, buttons and even quizzes.
  • 8. Adobe Captivate - Challenges
    • Costs about $699
    • Need a Windows PC with min. 1GB Ram, 1GHz Processor
    • Users need to have a web browser with Flash Player installed
    • Learning curve
      • Not difficult and fairly intuitive but do need to learn something new.
      • Interactive screencasts require more planning and familiarity with advanced features
      • Does require some time to plan, record, edit and publish, upload to web
  • 9. Preplanning Considerations
    • Keep it short. Bandwidth.
    • Screen size not to exceed 800x600 px
    • Avoid capturing browser bars and toolbars in your screen.
    • Prior to recording screenshots close your Outlook or other email programs.. (pesky email alerts).
    • Inserting images? Make them web-ready first.
    • Think ahead to future updates. Keep your files together.
  • 10. The Process – what topic
    • Topic idea. (Ask yourself exactly what info you want to impart).
      • Show how to use a tool or just a particular feature?
      • Who’s your audience? How tech savvy are they?
      • Just demonstrate or do you want some interaction? Both?
      • Better to make several small screencasts than produce one long magnum opus.
  • 11. The Process – Click path
    • Rehearse the click path several times
      • Sketch out the flow on paper. Strongly recommended if you plan on making it interactive or lengthy.
      • Makes you think about how you’re going to impart the desired info.
  • 12. The Process – Screen recording
      • Select “record or create a new project”
      • At next screen select “custom size” option
        • Select the dropdown arrow to choose which application screen to record. (e.g. your browser window)
        • Set the screen size to 800x600 px. Hit the snap to fit button. Then adjust the red box to omit browser bar.
        • Choose the options tab to review recording option defaults
          • Go with Full motion recording
          • Choose whether to retain mouse and keyword click audio
          • Other Audio settings
            • Encoding Bitrate – FM quality 64 kbps
            • Encoding frequency – select 44 KHz
      • Select record and begin the screen captures along your planned click path.
  • 13. The Process – Screen recording Click here
  • 14. The Process – Screen recording
  • 15. The Process – Screen recording Set screen Capture size Select application to record
  • 16. The Process – Screen recording Red screen capture box 1. Fit to size 2. Select options button
  • 17. The Process – Screen recording
  • 18. The Process – Screen recording
  • 19. The Process – Screen recording
  • 20. The Process – Screen recording
    • Recording tips
      • Be economical in your clicks and mouse movements
      • Be wary of scrolling in your screen captures. Adds considerably to file size.
  • 21. The Process – Screen Editing
    • Edit each screen. (Add bullets, highlighting, images, captions). Adjust the timeline as needed.
    • Insert additional screens such as an introduction screen and a closing screen. You can import a PPT slide or a Captivate question slide.
    • Let’s look at some examples of text captions, highlight boxes and insert a PPT slide.
  • 22. The Process – Screen Editing
  • 23. The Process – Screen Editing
    • Text Captions, highlight box and other insert options
  • 24. The Process – Screen Editing Edit a text caption Edit a highlight box
  • 25. The Process – Screen Editing Timeline
  • 26. The Process – Audio recording
    • Prepare a script for each slide as needed. Add it to the audio recording notes screen. Have the recorder read thru all the audio content prior to recording.
    • Practice recording a short audio clip.
    • Record the audio.
    • Edit audio as needed and finalize your screen timings
  • 27. The Process – Audio recording
    • Find someone with the “right” voice for recording.
    • Pause an instant at beginning of each audio segment before speaking to avoid cutting off first words.
    • Leave a second or two of silence at end of each audio segment.
    • Oh yeah…and the microphone. Just a simple $20 off-the-shelf audio microphone is adequate.
    • Microphone placement
    Tips
  • 28. The Process – Audio recording
  • 29. The Process – Audio recording
  • 30. The Process – ADA Compliance
    • Closed captions – hearing impaired
  • 31. The Process – ADA Compliance
    • Accessibility - Screen readers
  • 32. The Process – ADA Compliance
  • 33. The Process – ADA Compliance
    • Note: this is only available if you check the 508 compliance box in Project Preferences
  • 34. The Process – ADA Compliance
    • 508 compliance for navigation
  • 35. The Process – Verify Project Settings (Captivate 2.0)
    • Select Project – Preferences :
      • Start and End tab
        • Fade in on first slide
        • Project end options – Action - Select Open URL or file. Enter the url you’d like to open at conclusion of screencast
        • Fade out on last slide
    • Preferences Tab
      • Accept defaults – ensure 508 compliance box is checked
    • Add playback control skin to your project. Select Project – Skin
      • Modify the default settings as desired (color scheme, border, buttons etc)
    Note: with Adobe Captivate 3.0 select Edit – Preferences – Project Settings
  • 36. The Process – Verify Project Settings (Captivate 2.0)
    • Preferences
  • 37. The Process Adobe Captivate 3.0 Project settings
  • 38. The Process – Project Skin
    • Skin settings
    Note: with Adobe Captivate 3.0 the Skins menu is still found under Project - Skin
  • 39. The Process – Review and Publish
    • Ask another colleague to review
    • Publish and export HTML.
    • Export HTML – Creates an HTM file with the same name as the Captivate project. (.htm, .js and .swf file all should go inside same directory).
      • To run the movie, create a link to the HTM.
      • You can add further branding to the html file if desired
  • 40. Publishing screenshot
    • Publishing screen
  • 41. Let’s do a quick one
    • Search CARL’s Historic Military Documents Collection
      • Topic: Civil Affairs
  • 42. Review
    • Topic idea
    • Rehearse the click path several times
    • Record – review recording settings
    • Edit - Add bullets, highlighting, images, captions, intro screen as needed. Tentatively verify the timing for each screen capture.
    • Record audio – prepare script in advance
    • Improve accessibility – ADA compliant
    • Check your Project settings – eg Start and End slide settings, Project Skin
    • Publish – create SWF and export HTML for posting on web
  • 43. Get inventive and have fun
    • Infotainment
      • CARL Digital Library
      • http://www.comarmsblog.com/2007/06/carl-digital-library-flash-movie.html

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