National Activities and the UK LOCKSS Alliance

National Activities and the UK LOCKSS Alliance Adam Rusbridge ( [email_address] ) EDINA, University of Edinburgh 10 th May 2011

Session Agenda
UK LOCKSS Alliance Steering Committee
Comparison of e-Journal Archiving Initiatives
PECAN Project (Phase 1)
“ e-Journal Archiving for UK HE Libraries” White Paper
JARVIG Committee

Governance of the UK LOCKSS Alliance
Mission Statement: Cooperative organisation whose goal is to ensure continuing access to scholarly work in ways that are sustainable over the long term
Governance to ensure UKLA was driven by community
And that Support Service responded to community priorities
Steering Committee
Phil Adams (De Montfort University)
Peter Burnhill (EDINA, University of Edinburgh)
Lisa Cardy (London School of Economics)
Lorraine Estelle (JISC Collections)
Geoff Gilbert (University of Birmingham)
Tony Kidd (University of Glasgow)
Adam Rusbridge (UK LOCKSS Alliance Coordinator)
Liz Stevenson (University of Edinburgh)

Steering Committee Activities
Two meetings to date: April 2010, November 2011
Minutes available on website
Next meeting tentatively proposed for Summer 2011
Strategic plan signed off in January 2011
Collection Management Policies
What content is of priority and at-risk
Technical Operation and Development
Usage of LOCKSS within institutions
Community Outreach
Supporting other libraries
Institutional and National Policy
How to contribute to national policy (DPC, RLUK)
Finance, Activity and Resources
Achieving a sustainable organisation

Ensuring that “e” doesn’t mean ephemeral
Published February 2010 by JISC Collections
Overview of 3 main e-journal preservation initiatives relevant to UK HE community
UK LOCKSS Alliance
CLOCKSS
Portico
Highlighted the differences
without making a judgment about their relative strengths and weaknesses
http://www.jisc-collections.ac.uk/e-journal-archiving-solutions/

Assurances of Post-Cancellation Access
Pilot for Ensuring Continuity of Access Post-Cancellation
Phase One from September 2009 to January 2010.
Investigate how best to support libraries and their patrons to ensure they receive post-cancellation access to e-journal content
Current Status
Pilot project to build a registry of entitlement
Containing reliable information on the journal content that has been subscribed by libraries via NESLi2

Recommendations from PECAN Phase 1
Registry of Entitlement and a Locate Facility
Implement real-world prototype based on NESLi2 Agreements.
Central archive for NESLi2 journals
Monitor publisher policies towards access fees for post cancellation access
Ongoing review of library and publisher participation in archiving initiatives
Assess whether current models of post-cancellation access are sufficient
Further assurance of access is needed by locating content within UK-based systems and infrastructure: Central Archive
Operated under the policy control of UK HEIs.
Provision of post cancellation in NESLi2
Greater clarity during NESLi2 publisher negotiations over status of archival rights
Publishers need stated policy and provision for deposit of journal collections with an archiving organisation, with clear and satisfactory arrangement for long-term access
JISC Collections to assess the needs of the UK HE community:
To specify what is required of archiving organisations
To achieve consensus on criteria for one or more designated third party archiving organisations as default arrangement in its licensing work.

PECAN Phase Two
JISC are funding two separate and parallel strands of activity, at EDINA and JISC Collections
EDINA are to develop a prototype entitlement registry that matches up title information with institutional subscriptions and post-cancellation entitlement.
JISC Collections will focus on the data collection and verification process
All subscription data for two NELSi2 publishers, all UK HEIs

“ e-Journal Archiving for the UK HE Libraries”
One outcome of PECAN: more coordination needed from JISC
JISC commissioned Charles Beagrie Ltd
Draft circulated October 2010
Help universities and libraries implement policies and procedures in relation to e-journal archiving
supporting the move towards e-only provision of scholarly journals across the HE sector
Draws together economic case for e-journal archiving
Outlines emerging good practice in terms of policy and procedure for institutions
Recommendations to JISC and UK HE community
Four case studies highlight current practices and models
http://www.jisc.ac.uk/whatwedo/programmes/preservation/2010ejournalwhitepaper.htm

Draft Recommendations from White Paper
Consult internally with academics and identify concerns on continuing access and preservation;
Evaluate potential benefits and savings from e-only;
Assess fit against your needs for coverage, and service terms and conditions.
Evaluate off-setting cost by using budget savings in areas such as binding;
Implement clauses for sustainable content in collection strategies and policies;
Develop an appropriate digital preservation strategy and implementation procedures for local and collaborative archives;
Provide input on selection and service issues to service providers and your membership organisations;
Plan testing of the archival services you adopt;
With JISC Collections, develop license provisions for continuing access and relevant e-journal archiving solutions;
Collect data on your continuing/perpetual access rights in e-journal licences.
UK LOCKSS Alliance to offer a formal response to these recommendations

JARVIG Committee: Remit and Role
JARVIG: e-Journal Archiving Implementation Group
To determine most effective national e-journal archiving infrastructure for the UK HE sector, and then to support JISC to make sure the infrastructure can be put in place as fast as possible.
Consensus that e-journal archiving services are both strategically sensible and increasingly robust and plausible as functioning services
Gap in uptake between those concerned about continuing access, and the number that actually participate in current initiatives
JISC to take firm and decisive action on behalf of the sector to define and deliver a national infrastructure for e-journal archiving .
In collaboration with relevant organisations
To accelerate and where possible resolve the remaining challenges.
Uncertainty about effectiveness of long-term preservation measures.
How to reduce this

JARVIG Membership
JISC Executive
JISC Collections
JISC Electronic Information Resources Working Group
SCONUL
RLUK
UK LOCKSS Alliance
British Library
SCURL/SHEDL
UKRR
UK University representative
UK University representative
UK National Library representative
International representative

JARVIG: Aims and Objectives
To reach a consensus on the appropriate response to the recommendations arising from the recent Beagrie White Paper on ‘E-Journal Archiving for UK HE Libraries’
To identify and discuss the components, linking elements, roles, actors and actions that will comprise and enable the infrastructure
Software
Staffing
Responsibilities
To present and elicit reaction on the components, linking elements, roles, actors and actions that will comprise and enable the infrastructure
To formulate a viable, detailed and costed action plan for a sustainable infrastructure for UK HE

JARVIG: Comments relevant to the UKLA
Centralised ‘top down’ approaches were prominently discussed but there may be ways to better involve the community
Recommendation: Examine what can be done at group levels by the community
Small publishers need repeated attention
Recommendation: Work with ALPSP to help small publishers with archiving; highlight platform such as Open Journal System to assist with archiving
PECAN could play a significant role
Recommendation: Ensure PECAN includes careful examination of use cases
LOCKSS needs to be examined: does LOCKSS address long-term preservation issues such as migration?
Recommendation: Examine potential extent and nature of the role of LOCKSS networks

Recap of UKLA Priorities for 2010-2013
To encourage the UKLA to be led more ‘by members, for members’, JISC has funded Community Development Activities (2010 – 2013).
Continued identification of at-risk scholarly titles
Develop well-defined policies and practices
Encourage their adoption
Improve communication between the UKLA members
Engagement with the wider community, e.g. via DPC
Develop active ‘self-help’ communities to share information
Engage with other initiatives to encourage joined-up services
Benefit from ‘Shared Services’

Breakout session

National Activities and the UK LOCKSS Alliance

by EDINA, University of Edinburgh

Accessibility

Categories

Upload Details

Usage Rights

Statistics