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Managing your journals - SUNCAT

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Presentation given at EDINA Serials Forum by Zena Mulligan and Fred Guy [March 2014 in London/Edinburgh].

Presentation given at EDINA Serials Forum by Zena Mulligan and Fred Guy [March 2014 in London/Edinburgh].

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  • https://www.flickr.com/photos/benjicarter/8729454754/sizes/l/in/photolist-eioJLA-e4zH3w-e4zLDh-eihZjH-eioGcb-e4zJjE-dVfuDu-e4zHRL-eioDjh-dVfwiC-eioH9y-dVfvpy-fJ1SXt-cgem6b-7GFb3F-8Mm7Y1-cgekP5-eihVpH-eihWAZ-eihW1n-eioGDJ-dVfxof-89cfg1-hbuedy-7LfTJK-cgemfh-bPDicT-fKsjjX-g42bSz-8qnoz3-8FWFAK-diASEr-8LCAfL-4B8eZb-7UhRpf-sL1XC-gUSH6-7ry5mr-9qnty9-4EnzHb-8Zv4H3-fLz749-4EnB83-fLz78G-8NLyTx-9LWsyL-9LTEEP-9LWsHb-9LWsMW-8FWFra-hpUbkp/
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    • 1. EDINA Serials Forum Managing your journals:SUNCAT (Serials UNion CATalogue) Fred Guy
    • 2. When users were asked how often they would wish to use a UKNUC for various different purposes, the idea of locating all journals in a particular subject area achieved the highest score among most groups of researchers, with support ranging from 72% to 95%, the highest score reached in response to this question. This is a definite indication of the need and support for a Serials National Union Catalogue. UKNUC Feasibility Study 2001 When users were asked how often they would wish to use a UKNUC for various different purposes, the idea of locating all journals in a particular subject area achieved the highest score among most groups of researchers, with support ranging from 72% to 95%, the highest score reached in response to this question. This is a definite indication of the need and support for a Serials National Union Catalogue. UKNUC Feasibility Study 2001 Establishment of SUNCAT
    • 3. UNIONs
    • 4. A union catalog is a combined library catalog describing the collections of a number of libraries. Wikipedia SUNCAT comprises the serials holdings of 92 UK libraries + 1 in Ireland. A union catalog is a combined library catalog describing the collections of a number of libraries. Wikipedia SUNCAT comprises the serials holdings of 92 UK libraries + 1 in Ireland. Definition
    • 5. Contributing Libraries since project start
    • 6. Print disposal Subscription/ cancellation Assessment of Collection strengths/ weaknesses ILL Cataloguing SUNCAT SUNCAT & COLLECTION MANAGEMENT
    • 7. Key services • Web service inc. emailing of records • Downloading of records in MARC21 format (Contributing Libraries only) • Batch holdings reporting service (currently UKRR libraries only but being developed for general use)
    • 8. Battersea Power Station Redevelopment
    • 9. Redevelopment factors • Limitations in software (Aleph 500) with lack of flexibility • Ex Libris declared that they did not want to do any more customised development • Wanted to modernise the ‘look and feel’ • Wanted to take advantage of the functionality available with Solr
    • 10. Start of development Public preview & feedback Public availability Primary interface Removal of access to Aleph 500 interface February 2012 April/May 2013 October 2013 March 2014 June 2014 Stages for new interface
    • 11. How the New Look SUNCAT Can Help You EDINA Serials Forum March 2014 Zena Mulligan zena.mulligan@ed.ac.uk
    • 12. User Consultation • Small survey with ILL librarians (May 2008) • Impact and satisfaction survey with all users (April 2009) • Downloading service interviews and survey with cataloguers (February 2010) • Interviews and case studies involving use of SUNCAT by North West Libraries Interlending Partnership, UK Research Reserve and Loughborough University (Spring 2011) • Impact and satisfaction surveys (January 2011, 2012, 2013) • Short survey with SUNCAT Contributing Libraries on new design for service (November 2012) • Beta version of new service made available for general public comment (Early April – Mid May 2013) • Public online survey on beta version (Late April – Mid May 2013) • New service live for public comment (October 2014) • Planned online survey (April – May 2014)
    • 13. Key Enhancements to the New Interface 1 Core Functionality Enhancements Website with supporting information No login required, link directly to the search page, but with links to all the website content. Map listing the main locations of Contributing Libraries New map highlighting ALL the locations of the Contributing Blog link on website Feed of latest blog posts onto basic search Basic search option Basic search – same indexes to search on as before, plus auto suggestions as you enter your search Limit your search by a particular library Limit your search to any number of libraries Limit your search by a geographic location Limit your search to any number of locations and to more specific locations View your results Choose how many results to display per page Results sorted by title Results sorted by relevance with option to sort by title or year
    • 14. Key Enhancements to the New Interface 2 Core Functionality Enhancements Indication of holding libraries in results screen Alphabetical list of holdings libraries in results screen Full results list Filtering by institution, subject, publisher, first year of publication etc. Display full bibliographic details, with links to related searches As before, but with alphabetical links to all the records in the set Links to latest ToCs from Zetoc Links to latest and older ToCs from Zetoc & JournalTOCs List of holding libraries with shelfmarks and summary holdings As before with links to local library catalogues Links to holding libraries’ homepages Links to homepages, Google directions, general contact details, British Library codes and ILL contact details and details of when last updated in SUNCAT Advanced search option Additional flexibility to create more complex searches Search history and ability to mark/email records Search history and ability to mark/email records
    • 15. NHS Birmingham, July 2013 Links out to information, help and support guides, videos, FAQs etc. on website Links out to information, help and support guides, videos, FAQs etc. on website Map showing all the locations of Contributing Libraries Map showing all the locations of Contributing Libraries Latest feed from the SUNCAT Blog Latest feed from the SUNCAT Blog
    • 16. NHS Birmingham, July 2013 Auto suggestions made as you enter your search Auto suggestions made as you enter your search
    • 17. NHS Birmingham, July 2013 Limit your search to particular geographic locations Limit your search to particular geographic locations
    • 18. NHS Birmingham, July 2013 Limit your search to particular libraries You can combine location and library limits Limit your search to particular libraries You can combine location and library limits
    • 19. NHS Birmingham, July 2013 Choose how many records to display per page Choose how many records to display per page Results relevance ranked but you can click on “Title” to sort alphabetically or on “First published” to sort chronologically Results relevance ranked but you can click on “Title” to sort alphabetically or on “First published” to sort chronologically Results include alphabetical list of libraries holding each title Results include alphabetical list of libraries holding each title Filter your results by institution, subject, publisher etc. Filter your results by institution, subject, publisher etc.
    • 20. NHS Birmingham, July 2013 Preferred record showing bibliographic details including: •ISSN •Publication details •Subject headings Preferred record showing bibliographic details including: •ISSN •Publication details •Subject headings You can also view all the bibliographic records in the set. You can also view all the bibliographic records in the set. Click on the “Table of Contents” button to see recently published articles via Zetoc and JournalTocs Click on the “Table of Contents” button to see recently published articles via Zetoc and JournalTocs
    • 21. NHS Birmingham, July 2013 Holdings info includes: •Alphabetical list of holding libraries •Shelfmarks •Online availability •Summary holdings •Links to institutions local catalogues Holdings info includes: •Alphabetical list of holding libraries •Shelfmarks •Online availability •Summary holdings •Links to institutions local catalogues Click on the library name to get further details Click on the library name to get further details
    • 22. NHS Birmingham, July 2013 Details include: •Link to library homepage •Link to Google map & directions •General contact details •ILL details •Latest update received Details include: •Link to library homepage •Link to Google map & directions •General contact details •ILL details •Latest update received
    • 23. NHS Birmingham, July 2013 Advanced Search includes: •Wider range of indexes than basic search •Ability to search or any of terms entered rather than default of all •Ability to exclude terms •Ability to combine terms across indexes •Additional limits, including e-journals or print Advanced Search includes: •Wider range of indexes than basic search •Ability to search or any of terms entered rather than default of all •Ability to exclude terms •Ability to combine terms across indexes •Additional limits, including e-journals or print
    • 24. Demo of new look service
    • 25. Contributing to SUNCAT • SUNCAT is contributing to expand • Interested in hearing from any UK library holding scholarly journals • Keen to add: – More HE libraries – More specialist libraries with unique collections – More public libraries – Improve the geographic coverage – Groups/consortia wishing to create mini union catalogues • Contributing is a very simple process – Complete a questionnaire about your data – Send a file of your serials – Send regular updates – Add links and information about SUNCAT to your website • Benefits include: – Increase exposure of your collections – Enable your colleagues and users to search your collections alongside those of nearly 100 other libraries – Free download of MARC21 records to upgrade your local catalogue – Compare your journal collections with nearly 100 other libraries
    • 26. Support and information about SUNCAT • SUNCAT website at http://www.suncat.ac.uk • Information about the service – Description and coverage – Case studies – How to contribute – How to integrate SUNCAT into your services and website – Downloading MARC records • Quick start, search guides and FAQs • Introductory video • Blog at http://suncat.blogs.edina.ac.uk/ • Follow us on Twitter at @suncatteam
    • 27. Who can SUNCAT help? • Researchers, postgrads, undergrads, academic and support staff – Anyone seeking information about serials held in research libraries in the UK • Library and information staff – Serials librarians – Reference and enquiry librarians – Liaison librarians – Collection management librarians – Cataloguers – And of course Inter-Library loan librarians
    • 28. Assisting All Users: Library Staff, Researchers, Undergrads… • Add SUNCAT as a target in your URL resolver – give your users other options if full text isn’t immediately available to them
    • 29. Assisting All Users: Library Staff, Researchers, Undergrads… • Add a SUNCAT link to your catalogue or discovery service
    • 30. Assisting with Inter-library Loans You can use SUNCAT to… • Verify if you have the correct details for an ILL request • Check if a particular serial is held in the British Library or elsewhere in the UK • Verify that a serial is NOT held locally • Tailor searches to specific geographic areas or libraries, e.g. London, or your choice of libraries • Limit your search to non-electronic holdings only • View the exact volumes and issues a library holds • Instantly see the British Library codes and ILL contact details for particular library locations • Save/email records for future reference • Streamline workflow • Reduce the number of requests which need to be sent abroad or are unfulfilled
    • 31. ILL Case Study: North West Libraries Interlending Partnership
    • 32. Assisting with Cataloguing • Free access to over 5 million bibliographic records for download via z39.50 in a variety of formats • High quality bibliographic serials records available for download by contributing libraries. Including: – the CONSER database, which is used as a benchmark for cataloguing standards. – The ISSN database,the ultimate authority on ISSNs. – Plus records from 17 Contributing Libraries, including the copyright libraries, large HE libraries and more specialist libraries with unique titles/records • Choice of databases to connect to • SUNCAT is an invaluable aid for both current and retrospective cataloguing • You can improve your own library catalogue and SUNCAT at the same time, thus benefitting the library community and beyond • MARC Records freely available to view on web interface • Ability to email details of bibliographic records (full and brief record)
    • 33. Cataloguing Case Study: Loughborough University
    • 34. Assisting with Collection Management • Compare journal holdings with up to 93 Contributing Libraries • Compare holdings with a selection of particular libraries or in a particular geographic area • Identify unique or scarce journals that you hold • Identify journals that are widely held • Planned development to provide customised service for collection comparison
    • 35. Collection Management Case Study: UK Research Reserve
    • 36. Future Plans – 2014 and beyond
    • 37. New interface: planned functionality 2014 • Facility to allow upload of files of titles and receive report of holdings for defined libraries • Provision of ‘tailored views’ of the database – extension of location/institution limits facility • Table of Contents – add JournalTOCs to Zetoc provision • My SUNCAT - personalisation • Reading list feature • Search results shown on map view
    • 38. Beyond 2014 • Replacement of Aleph 500 ‘back end’. This work will include development and implementation of an improved matching algorithm.
    • 39. Acknowledgements Battersea Power Station Redevelopment License Some rights reserved by benjicarter FLICKR https://www.flickr.com/photos/benjicarter/8729454754/sizes/c/in/photolist-eioJLA-e4zH3w-e4zLDh-eihZjH-eioGcb-e4zJjE-dVfuDu- e4zHRL-eioDjh-dVfwiC-eioH9y-dVfvpy-fJ1SXt-cgem6b-7GFb3F-8Mm7Y1-cgekP5-eihVpH-eihWAZ-eihW1n-eioGDJ-dVfxof-89cfg1-hbuedy-7LfTJK- cgemfh-bPDicT-fKsjjX-g42bSz-8qnoz3-8FWFAK-diASEr-8LCAfL-4B8eZb-7UhRpf-sL1XC-gUSH6-7ry5mr-9qnty9-4EnzHb-8Zv4H3-fLz749-4EnB83- fLz78G-8NLyTx-9LWsyL-9LTEEP-9LWsHb-9LWsMW-8FWFra-hpUbkp/