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121120 gd co_p_the studio
 

121120 gd co_p_the studio

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This is the initial report of research for GDCoP project in The Studio.

This is the initial report of research for GDCoP project in The Studio.

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    121120 gd co_p_the studio 121120 gd co_p_the studio Presentation Transcript

    • GDCoP 2012Integrating digital technologyinto productivity and workflowin The StudioEden Potter / Alan YoungIntegrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • ProposalWhat is The Studio? What is the project?The Studio is a postgraduate This project investigates a range ofprogramme in the AUT School of digital productivity apps and toolsArt & Design that acts as a bridge that are concerned with workflowsbetween academia and industry. It is and studio management. The aim ismodelled on a working design studio, to facilitate an integrated, networkedwhere students work on projects studio environment.from industry, or develop projects for This report is on Stage 1 of theindustry. project, where tools are trialled and analysed against our needs.Integrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Studio workflowThere are two levels: Project management INDIVIDUAL TASKS Job tracking 1 RUNNING Supplier liaison 2 RUNNING critical pathways Time-keeping deadlines A STUDIO PROJECTS Briefs Client liaison Recording information Recording informationThis report focusses on the workflowaspects depicted in black text on theabove diagram.Integrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Studio workflowWhatever we used to manageprojects and clients in The Studioneeded to be:_ A scalable system_ Easily updated_ Accessed via a range of platforms_ Able to be shared_ Able to be customisedIntegrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Typical headingStudio workflowWhat wesubheadTypical initially usedProject list for work-in-progressTHE STUDIO : External briefs 10/10/12 CLIENT JOB # DESCRIPTION JOB CONTACT STAFF to STAFF DEADLINE STATUS DESIGN CLIENT DIRECTOR TEAM The Studio STU12-01 Visual identity and collateral Raul Sarrot EP/AY RS TBC Ongoing sessions ex-The Nicky EP/AY Studio HQ with Raul Holly Sarah R Slide content Melissa Jayesh AUT Health & HEA12-01 Research / communication design Stella / Gary AY AY/EP The Studio group ideation Holly Counselling session 2pm Wed 10 Oct. Melissa Gifted Kids GIF12-01 Visual identity / logo redesign Deb Clark (CEO)/ EP EP/AY Ist stage Initial concepts being Sarah R Sue Barriball concepts w/o presented. Holly 08 October Mons Royale MON12-01 Merino underwear: Design packaging, Hamish Ackland AY AY/EP Meeting with Meeting with Product Nicky POS Display unit Hamish end Design students cancelled. Holly October Need new date? Platters Catering PLA12-01 Comp to design logo AUT coffee blend. David Green EP EP/AY Concepts by Contact Platters again? Melissa 31 August Nicky The Research TRA12-01 Design of client presentations. Amber AY AY/EP Sam Agency Sarah D bold text = project actioned and in progress / coloured bold text = project actioned and in progress, with active event in the weekIntegrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Studio workflowProject list for work-in-progressWhat it is and how What we didn’t likeit worked. about this format.The project list document (also It used paper.known as the job board) was created Dependent on a sole personal devicein Microsoft Word. It was updated (Eden’s laptop) to update. Not visual (‘admin-ish’).weekly by Eden and uploaded on Relied on one person updating.AUTonline for the weekly WIP (work- Hard to update during meetings (‘onin-progress) meeting. Printouts were the fly’).produced for each designer in The Team members relied on the paperStudio before the meeting. version for meetings; they didn’t look at the document until then. This eroded the sense of ownership of, or involvement in The Studio projects.Integrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Studio workflowSome web-based tools weinvestigatedshared task list for teams project management and project management collaboration tool / collaboration tool for teams iPhone / iPad app to collaboration and iPhone / iPad app to manage personal and organiSation tool for management & team tasks on the go startups organisationIntegrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Typical headingStudio workflowWhat wesubheadTypical are trialling About Trello A web-based project management and collaboration tool. Projects are organised into ‘boards’ and ‘cards’,https://trello.com Slide content like a KANBAN board (see below).Integrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Typical headingStudio workflowWhat wesubheadTypical are triallingWhat Trello offers Trello limitationsFree! No tagging of content keywords.Good for simple projects. Not as useful for complex projects.Native apps on iPhone / iPad. Limited email integration.Can log in with Google+ account. Slide content Limited keyboard shortcuts.Instantly synchronized over the web.Visual & intuitive.You can invite ‘outside’ parties asmembers to share / collaborate.Integrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Studio workflowHow we are using Trello STUDIO JOB PROJECT TRACKING MANAGEMENT & WORK-IN- PROGRESSExamples of both uses of Trello in The Studio are shown in the following slides.Integrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Studio workflowProject managementIntegrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Studio workflowWork-in-progress / job trackingClient projects are organised into Cards can be duplicated or movedlists across the window. In each list, to different lists. They can also bea series of ‘cards’ is created. Cards archived.detail deadlines, updates, projectteam, and reminders.Integrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Studio workflowWork-in-progress / job tracking Each ‘card’ in the project list can include information and images about the project.Integrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Studio workflowTrello: what does and doesn’twork for The Studio + Easystudentmembers toituse. a sense of ‘managing’ the For for all designers, gives PROJECT MANAGEMENT project, enhancing engagement and collaboration. STUDIO JOB + Can Studio‘admin’can still manage the board.means that The have staff for the organisation. This TRACKING AND WORK-IN- PROGRESS - Layoutat once (you needyou scroll seereveal). project board of cards means to can’t to the whole Cards can’t be moved to other boards.Integrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Studio workflowNext stage…Embed Trello as the system for allproject management in The Studio.Trial Trello as job tracking / projectwork-in-progress.Integrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Recording informationCapturing, storing, and sharingWe have also been using digital tools In this report we are focussing on:to capture information, annotate it,store it and pass it on to others. GoodReader Evernote http://evernote.com/Integrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Recording informationGoodReader The ability of iPad app GoodReader to annotate / draw directly onto the PDF was used to remotely brief student designers when they were in The Studio, putting together a design job. Students e-mailed us a PDF of the layout, and we wrote and typed instructions and suggestions on to the PDF using GoodReader.Integrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Recording informationGoodReaderAnnotated PDFs weree-mailed from GoodReaderon the iPad directly to thedesign team for them toaction.Integrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Recording informationEvernote This free app for tablet, smartphone and desktop computer is a notetaker. pinboard, and organiser. It has revolutionised the way we: _ capture information _ pass information to others _ store and manage information _ make presentationsIntegrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Recording informationEvernote Using Evernote to capture images, film footage, sound, webpages, sketches—on the iPad.Note-taking during workshops in The Studio: photographing, sketching,grabbing and filing webpages.Integrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Recording informationEvernote Using Evernote on the iPad while at an overseas conference. In this case, one team from NZ worked on a museum display system that was built for a museum in Copenhagen, and later when in Copenhagen, Alan could go and see it first hand. The details and readily available information inspired the deeper investigation.Attending conferences: photograph event, google presenters while they’respeaking, go to their website, download their website, annotate with detailsfrom their presentation (Diatom: annotating their website)Integrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Ahead…Future aims for this researchproject in The StudioSocial media + -We found embracing _ increased communication _ learning to use the socialsocial media to be a between staff and students media forms effectively was due to increased accessibility somewhat time consumingdifficult task, but one _ enhanced ability to do group _ using social media can, inwhich we now recognise projects independent of itself, be time consumingas having considerable contributors’ locations _ increased accessibility ofvalue, and which we are _ ability to communicate and staff can lead to increasedintent on pursuing. create collaboratively using workload rich media _ expanding students’ networks and knowledge of the design communityIntegrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Ahead…Future aims for this researchproject in The StudioIntegrated _ our current research suggests it’s likely we will _ the key to a successful workflow environmentsystems and be able to use a range of is integration. With eachmanagement integrated tools for our studio management needs, rather iteration and upgrade of apps, developers are enabling moreWe will be continuing than developing our own integration as a standard dedicated apps as originally ‘selling point’.to testing and use suggested in our proposal For example:digital workflow tools in Trello + GoogleDocsstudio production and Trello + DropBoxoperations. Penultimate + EvernoteIntegrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • Ahead…Future aims for this researchproject in The StudioGoing We hope to achieve this by: _ embedding integrated studiopaperless management systems using a suite of web-based digitalThe Studio aims to toolscreate a community of _creating an informed andchange-makers, where digitally literate studiosocial and environmental culture, where students feel comfortable workingsustainability are core collaboratively in the digitalvalues. Reducing our space. Interactive advertising – showing students new forms of communication design, openingreliance on paper in up possibilities for their creative process and digital media exploration.studio processes is key.Integrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012
    • The end(for now…)Integrating digital technology into productivity and workflow in The Studio _ Eden Potter / Alan Young _ November 2012