SAP FI Sales Cycle And Documentation | http://sapdocs.info

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  • As a result of this chapter, you should be able to: Describe the individual components of the integrated Sales Cycle. You should be able to: Create a Sales Order. Create a Delivery Note. Create a Goods Issue. Create a Billing Document. Display all related Accounting Documents.
  • The Sales Cycle encompasses all activities relating to the sale, delivery, and billing of materials and/or services to the customers of the organization. Activities within the system that support the Sales Cycle are: Inquiries Quotations Sales Order Processing Credit Management Delivery Processing Goods Issue Processing Billing Document Processing Incoming Payment Processing Automated General Ledger Update The R/3 Sales and Distribution System supports the following objectives: Integration of all information throughout the logistics chain. Reduction of manual activities from order receipt to goods receipt at the ship-to-party. Shorter lead times for sales orders. Higher degrees of reliability for deliveries. More efficient processing of quotations.
  • Inquiry : A document created in the Sales & Distribution module that records information about products possibly desired by a prospective customer. Quotation : A document created in Sales & Distribution, which records the response to an inquiry. Sales Order : A document created in Sales & Distribution that records the material number, quantity, price and delivery date of a product to be purchased by a customer. Credit & Debit Memo Requests : A type of Sales Document created in Sales & Distribution, which is used as a basis for an actual credit/debit memo. They are used to process adjustments to a sale and can be created in reference to a Sales Order.
  • An Inquiry is a document created in the Sales & Distribution module that represents a query from a customer or prospective customer. The query could involve whether the seller stocks a certain material or provides a certain service or has catalogs and brochures available. The following information can also be recorded in an Inquiry: Specific materials and / or services Descriptions of materials and / or services to be researched The following activities can be executed in an Inquiry: Automatic pricing Manual availability check
  • A Quotation is a document created in the Sales & Distribution module that records information about materials possibly desired by a customer or prospective customer. The Quotation is used as a response to a query (which may or may not have been documented in an Inquiry) with a binding offer. The following information can be recorded in a Quotation: Material Number Price Alternative Items
  • A Sales Order is a contractual agreement between a Sales Organization and a customer concerning goods to be delivered or services rendered. Information in a Sales Order includes the following: Customer Number Material Number Order Quantity Price Delivery Date Sales Orders can be created with reference to: a Quotation another Sales Order a Contract a Billing Document When a Sales Order is processed, the system can automatically execute the following functions: Credit Checking Pricing Material Availability Checking Transferring requirements to Materials Requirements Planning (MRP) Shipping Point and Route Determination Pricing details in the Sales Order include the amounts that will eventually be posted to the General Ledger for Cost of Goods Sold and Revenue.
  • The Delivery Note is a document created in the Sales & Distribution module that initiates the shipping activities associated with delivering materials to a customer. The Delivery Note serves as a basis for: Picking the material Creating Shipping Documents Transportation Billing Delivery Notes contain the following information: Material Number Actual Quantity Delivered Picking Information (from where the Material is sourced) Billing Status No financial accounting transaction is recorded when a Delivery Note is created.
  • A Goods Issue is a document, posted in the Sales and Distribution module, that is used as the source document for recording changes in stock levels associated with delivering materials to customers and for recording the financial impact of such transactions in the General Ledger. Shipping activities must already be completed before a Goods Issue can be posted for a delivery. After a Goods Issue has been posted, no quantity changes can be made to the Delivery Note. Goods Issue for a Sales Order: Reduces warehouse stock Contains information used in automatic account assignment such as the Movement Type (used to identify the transaction as a Goods Issue) and the Plant from which the material was shipped. As a result of a Goods Issue, integration to the Financial Accounting module occurs with the automatic creation of an Accounting Document containing the following accounting entries: Debit to the Cost of Goods Sold G/L Account Credit to the appropriate Inventory G/L Account
  • The Billing Document is a document, posted in the Sales & Distribution module, that supports the creation of Customer Invoices, Credit or Debit Memos, and the recording of the financial impact of these transactions in the General Ledger. The Billing Document Type identifies what Billing Document is being created in the system. Billing Documents in the Sales & Distribution module include: Order-related Invoice Credit Memo Debit Memo Billing Documents are created by referencing Delivery Notes. Some of the creation scenarios include: Creating individual Billing Documents for one Delivery Note. Creating individual Billing Documents for two or more Delivery Notes. Billing Document Types are automatically proposed based on the Sales Document on which they are based. As a result of a Billing Document, integration to the Financial Accounting module occurs with the automatic creation of an Accounting Document containing the following accounting entries: Debit to the Customer Account (sub-ledger) and the appropriate G/L Reconciliation Account assigned to it. Credit to the appropriate G/L Revenue Account.
  • Customer payments can be received directly and entered in the system manually, or they can be processed through a Lockbox. When the Accounts Receivable Department receives payment from the customer, the Accounts Receivable account is cleared (with a credit) and a posting is made to the Cash account for the same amount.
  • Customer transaction data is recorded and monitored in the Accounts Receivable sub-module of the Financial Accounting module. The sales transactions that result in financial accounting entries originate in the Sales & Distribution and Materials Management module. The integration of all modules in the system provide support for a seamless Sales Cycle. Functions performed in the Accounts Receivable sub-module in support of the Sales Cycle include: Creating Customer master records Displaying the balances for a particular Customer account Displaying / Changing Line Items (both open and cleared) for a particular Customer Account. Credit Management Processing incoming payments for Customer Open Items (Invoices) Dunning
  • Sales Cycle - An integrated process that encompasses all activities relating to the sale, delivery, and billing of materials and/or services to the customers of the organization. Sales Documents - Documents, created in the Sales & Distribution module, which record sales transactions to the customers of the organization. Sales Documents include Inquiries, Quotations, Sales Orders, Debit / Credit Memo Requests, and Debit/Credit Memos. Inquiry : A document, created in the Sales & Distribution module, that represents a query from a customer or prospective customer. The query could involve whether the seller stocks a certain material or provides a certain service or has catalogs and brochures available. Quotation : A document, created in the Sales & Distribution module, that records information about materials and / or services possibly desired by a customer or prospective customer. The Quotation is used as a response to a query (which may or may not have been documented in an Inquiry) with a binding offer. Sales Order: A contractual agreement between a Sales Organization and a customer concerning goods to be delivered or services rendered.
  • Shipping Documents - Documents, created in the Sales & Distribution module (Delivery Notes) and Materials Management module (Goods Issue), which record the shipment of materials to the customer and provide the information necessary to record the resulting accounting transactions in the General Ledger. Delivery Note: A document, created in the Sales & Distribution module, that initiates the shipping activities associated with delivering materials to a customer. Goods Issue: A document, posted in the Sales & Distribution module (Goods Issues can also be done in Materials Management), which is used as the source document for recording changes in stock levels associated with delivering materials to customers, and for recording the financial impact of such transactions in the General Ledger. Movement Type: A classification key that identifies the type of material movement (Goods Issue, Goods Receipt). It is used by the system as a criterion in automatic account assignment. Billing Documents - A document, posted in the Sales & Distribution module, which supports the creation of Customer Invoices, Credit or Debit Memos, and the recording of the financial impact of these transactions in the General Ledger.
  • SAP FI Sales Cycle And Documentation | http://sapdocs.info

    1. 1. Chapter 17 Sales Cycle & Documents <ul><li>Sales is a component of the Sales & Distribution module that supports the sale, delivery, and billing of materials and/or services to the customers of the organization. </li></ul><ul><li>In keeping with the system’s Document Principle, the steps in the Sales Cycle are represented by various documents, which are produced in the Sales & Distribution and Financial Accounting modules. </li></ul><ul><li>Chapter Objectives </li></ul><ul><ul><li>Provide an overview of how the system supports an integrated Sales Cycle and a description of the purpose and functionality of each document created in the system in support of the Sales Cycle. </li></ul></ul>
    2. 2. Sales Cycle Sales Order (SD) Inquiry / Quotation Credit Check Delivery Note (SD) Authorization to Ship Credit Check Goods Issue (MM) Credit Check FI X A/R Sales Revenue Billing Document (SD) Invoice Sent X FI Receive Payment (FI) A/R Cash X X Inventory COGS X X
    3. 3. Sales Documents <ul><li>Inquiry </li></ul><ul><li>Quotation </li></ul><ul><li>Sales Order </li></ul><ul><li>Credit & Debit Memo Requests </li></ul>
    4. 4. Inquiry ? Customer Seller Inquiry
    5. 5. Quotation Inquiry Quotation Customer
    6. 6. Sales Order Price Quantity Delivery Dates Sales Order
    7. 7. Delivery Note <ul><li>Initiates Shipping Activities </li></ul><ul><li>Forms the basis for Goods Issue & Billing </li></ul>Delivery Note
    8. 8. Goods Issue Stock Goods Issue Sales Order Billing Due List Delivery Order Quotation Updated Inventory COGS X X
    9. 9. Billing Document Invoice Customer Delivery Note Billing Document X A/R Sales Revenue X Accounting Document
    10. 10. Incoming Payment Accts. Receivable Cash Receipt of payment
    11. 11. Accounts Receivable in the Sales Cycle Create Customer Master Records Display Customer Account Balances Incoming Payment Processing Credit Management Display / Change Customer Line Items Dunning FI Accounts Receivable (A/R)
    12. 12. Sales Cycle Sales Order (SD) Inquiry / Quotation Credit Check Delivery Note (SD) Authorization to Ship Credit Check Goods Issue (MM) Credit Check FI X A/R Sales Revenue Billing Document (SD) Invoice Sent X FI Receive Payment (FI) A/R Cash X X Inventory COGS X X
    13. 13. Sales Cycle & Documents Chapter Summary <ul><li>Key Terms </li></ul><ul><ul><li>Sales Cycle </li></ul></ul><ul><ul><li>Sales Documents </li></ul></ul><ul><ul><li>Inquiry </li></ul></ul><ul><ul><li>Quotation </li></ul></ul><ul><ul><li>Sales Order </li></ul></ul>
    14. 14. Sales Cycle & Documents Chapter Summary <ul><li>Key Terms </li></ul><ul><ul><li>Shipping Documents </li></ul></ul><ul><ul><li>Delivery Note </li></ul></ul><ul><ul><li>Goods Issue </li></ul></ul><ul><ul><li>Movement Type </li></ul></ul><ul><ul><li>Billing Document </li></ul></ul>

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