SAP Inquires Account Management |


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  • Trademarks SAP and the SAP logo are registered trademarks of SAP AG. PowerPoint, Word, and photos are registered trademarks of Microsoft. NOTE: All screen shots in this presentation are representative examples. Screens in the actual environment may have minor differences, such as additional unused fields and colors based on system version. Copyright 2007 Wyeth. All rights reserved. Neither this training manual nor any part thereof may be passed on to others, copied or reproduced in any form or by any means, or translated into another language, for any purpose without the express prior consent in writing of Wyeth. All rights reserved.
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  • Details which are recorded on a manual check entry: Company Code Currency Vendor A/C Bank A/C When entering the check you can process the open items at the same time or just post the check unallocated. You can subsequently go back in an allocate the check against the relevant invoice.
  • Payment Program – is the program used in SAP R/3 to automatically pay vendors. Main Functions of the Payment Program To automatically select vendor open items to be paid. Create lists and logs Creates the payment documents ( checks) Creates payment transfer media ( diskettes) Proposal Run – is run to select invoices that are due to be paid in the next payment run. Payment Proposal Exception List - lists invoices that are due but were not selected for various reasons (vendor a/c blocked, vendor a/c has a dr balance).
  • SAP Inquires Account Management |

    1. 1. Accounts Payable Version 1.0 Unit 5: Inquiries & Account Management SAP-ERP
    2. 2. Course Agenda <ul><ul><li>Unit 1: Introduction </li></ul></ul><ul><ul><li>Unit 2: Master Data </li></ul></ul><ul><ul><li>Unit 3: Invoice & Credit Note Processing </li></ul></ul><ul><ul><li>Unit 4: Payments </li></ul></ul><ul><ul><li>Unit 5: Inquiries & Account Management </li></ul></ul><ul><ul><li>Unit 6: Reporting </li></ul></ul>
    3. 3. Unit Objectives <ul><li>At the completion of this unit, you will be able to: </li></ul><ul><li>Perform Vendor Account Balance Inquiries </li></ul><ul><li>Perform Vendor Line Item Inquiries </li></ul>
    4. 4. Transaction Codes <ul><li>Display Account Balance FK10N </li></ul><ul><li>Display Account Line Items FBL1N or ZFBL1N </li></ul>
    5. 5. Key Terms <ul><li>Multiple Selections </li></ul><ul><li>Screen Layouts </li></ul><ul><li>Clear Open Items </li></ul><ul><li>Reset Cleared Items </li></ul>
    6. 6. Vendor A/C Inquiries <ul><li>When you post transactions to vendor accounts the system automatically updates the account. </li></ul><ul><li>You can then view information on Accounts Payable by either using Balance Display or Line Item Display. </li></ul><ul><li>Account Balance Display – shows the opening balance c/f plus the total of all transactions posted per period. </li></ul><ul><li>Line Item Display – allows you search for particular transactions posted. </li></ul><ul><li>SAP makes it very easy to view vendor information from both the summary and line item level. </li></ul>
    7. 7. Vendor Inquiries – Transaction Codes (FK10N)
    8. 8. Account Balance Display (FK10N) <ul><li>Using Transaction FK10N you can view a specific vendor balance or a range of vendor balances </li></ul>
    9. 9. Account Balance Display (FK10N) <ul><li>Account Balance Display contains </li></ul><ul><ul><li>Any Balance C/F from previous year </li></ul></ul><ul><ul><li>List of Debit and Credits for each month </li></ul></ul><ul><ul><li>Balance for the Period </li></ul></ul><ul><ul><li>Sales/Purchases – net movement for the period </li></ul></ul><ul><ul><li>Closing Balance for each period </li></ul></ul><ul><li>You can navigate from each total’s display to the list of line items by double-clicking an amount. </li></ul><ul><li>Another double-click on the line item will take you to a document display screen </li></ul>
    10. 10. Account Balance Display (FK10N) Double click on the monthly balance for a particular period to view the line items
    11. 11. Multiple Vendor Selection <ul><li>On the multiple selection screen you can either include a range of vendor accounts or exclude a range of vendor accounts </li></ul>Include a Range Exclude a Range Double click to include multiple values
    12. 12. Display Vendor Navigation Screen <ul><li>You can navigate from each totals display to the list of line items by double-clicking an amount. </li></ul>Double Click to View Item
    13. 13. Display Vendor Line Items <ul><li>You can view vendor line item details either using the Display Vendor Balance FK10N or by using the display vendor line items transaction FBL1N </li></ul>Line Items
    14. 14. Display Vendor Line Items (ZFBL1N) You can also use the customized vendor line item display transaction (ZFBL1N) for displaying vendor line items. The customized screen has additional fields like the cost center# , Material group, etc.
    15. 15. Display Line Item – Selection Criteria <ul><li>View a range of Vendor Accounts </li></ul><ul><li>View a range of Company Codes </li></ul><ul><li>View only Open items only </li></ul><ul><li>View cleared items only </li></ul><ul><li>View all items posted </li></ul>Status
    16. 16. Line Item Display – Item Status <ul><li>The line item list contains a selection of standard fields from the document </li></ul><ul><li>You can display the following line items: </li></ul><ul><ul><li>Open items </li></ul></ul><ul><ul><li>Cleared items </li></ul></ul><ul><ul><li>Parked items </li></ul></ul>
    17. 17. Display Line Item Details <ul><li>When you click the view line item display transaction the following details will appear. </li></ul>Double Click on the line item or click on the line item and use the display icon to display details
    18. 18. Details on Line Item <ul><li>Click on the document header icon to display </li></ul><ul><li>Who posted the transaction </li></ul><ul><li>When the transaction was posted </li></ul><ul><li>Currency details </li></ul><ul><li>Document type </li></ul>
    19. 19. Change the Line Layout Details <ul><li>Each user will have different fields they will want to see when making queries on a vendor account. Therefore, a specific user screen layout can be defined to ensure users are only looking at the details they require. </li></ul><ul><li>Possible Selection Fields include: </li></ul><ul><ul><li>Doc Number </li></ul></ul><ul><ul><li>Local and Transaction Currency </li></ul></ul><ul><ul><li>Cost Center </li></ul></ul><ul><ul><li>Posting Date and Posting Period </li></ul></ul>
    20. 20. Posted Document View You can change the line layout to list the details you need. Use the select layout icon to display another existing line layout with different fields
    21. 21. Possible Screen Selection Fields Use the change layout option to define you own layout and select the fields you need in your layout
    22. 22. Function in the Line Item Display – Icons Select Layout First Column Column Left Column Right Last Column Display Document Change Document Account Master Data Save Layout Change Layout Sort in Asc/Desc Order Set Filter Sub-totals Display Sum Expand Collapse
    23. 23. Download Vendor Account Details <ul><li>It is possible to download vendor account details to excel. The menu patch is as follows: </li></ul>
    24. 24. Unit Recap <ul><li>You can Display Vendor Balances using transaction code FK10N </li></ul><ul><li>You can Display Vendor Line Items using transaction FBL1N and ZFBL1N </li></ul>
    25. 25. Questions and Answers