Period Closing Steps in SAP ECC 6.0 |


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Period Closing Steps in SAP ECC 6.0 |

  1. 1. UCC-TutorialVersion SAP ERP 6.0 on Period Closing in SAP ERP 6.00 Systems in UCC Environments Relevance SAP ERP 6.00 Objective With this tutorial you will learn how to perform and automate period closing in SAP ERP 6.0 in the UCC system environment. A detailed step-by-step guide helps you carry out all necessary tasks efficiently and precisely. Due to its modular structure this tutorial is also suitable for online help and reference if you have made your own experience with period closing in your SAP system. Table of Contents 1. Overview 2. SAP UCC Specifics 3. Open Posting Period 4. Period Closing 4. 1. Manual Procedure 4. 2. Automatic Scheduling 5. Post Depreciation Runs 6. Settle CO Objects to Profitability Analysis © 2009 SAP-UCC UCC Tutorial on Period Closing – SAP ERP 6.0 | 1
  2. 2. 1. OverviewIn general, period closing in SAP ERP systems requires the following activities: • Opening current posting period (FI module) • Close past periods (MM module) • Post depreciation runs (FI-AA module) • Settle revenue-bearing and cost-carrying CO objects to profitability analysis (CO-PA module)2. SAP UCC SpecificsBecause SAP ERP systems are designed for productive use, technical and business security functions forrevision security, authorization concept, handling error protection, etc. have been incorporated.These security mechanisms are well elaborated by SAP and carried out by several different departmentsduring fiscal year.Using SAP ERP systems for educational purposes, these precautions are not necessary (particularly froma business perspective).However, some activities are still required in the UCC environment.Mandatory and optional activities in the SAP UCC environment, together with its consequences, are de-scribed below.3. Open Posting PeriodThe reason for opening posting periods each month is to impede illicit postings to prior periods (rever-sing). Since there is no need for such a constraint in teaching, you are able to open posting periods a prioriup to a certain date. SAP’s IDES department has already performed these actions for most company codesuntil 12/2008.© 2009 SAP-UCC UCC Tutorial on Period Closing – SAP ERP 6.0 | 2
  3. 3. The transaction code for period control is OB52. The figure below shows the status quo: Company codes Open posting periods ( from | to )To open posting periods for future periods please proceed as follows:Step 1 of 4:First, select all company code/account type combinations by clicking on button „Select All (F7)“ high-lighted in the following screenshot.© 2009 SAP-UCC UCC Tutorial on Period Closing – SAP ERP 6.0 | 3
  4. 4. Step 2 of 4:In the edit menu, please select „Change Field Contents...“.Step 3 of 4:In the following window, please mark the entry „To fiscal year (period 1)“ and press ENTER.© 2009 SAP-UCC UCC Tutorial on Period Closing – SAP ERP 6.0 | 4
  5. 5. Step 4 of 4:Choose the desired target year. To save time in the following years, choose a target year that is far in thefuture and then click the button “Replace“:As a result you have opened the booking period until period 12 of your selected target year (in the screens-hot 2015):© 2009 SAP-UCC UCC Tutorial on Period Closing – SAP ERP 6.0 | 5
  6. 6. 4. Period ClosingPeriod closing affects all logistic modules where valuated goods movements are going to take place.Accounting valuation of material movements is effected on company code level, where the current postingperiod is defined, and has to be updated at each beginning of a new period. Hence, a posting to a priorperiod is usually not allowed.However, posting to a prior period is explicitly allowed in IDES systems. You can always post goods mo-vements to the current and previous period.To identify the current posting period of your company codes please use transaction code OMSY. Company code 0001 is used as a template and shows the delivery peri- od of your IDES version. It should not be altered! Company codes Current posting period© 2009 SAP-UCC UCC Tutorial on Period Closing – SAP ERP 6.0 | 6
  7. 7. 4.1. Manual ProcedureManual period closing is realized by transaction code MMPV. The following screenshots show the proce-dure in detail.Note 1:In case the actual company code period in your SAP system is more than one period in the past, pleasemove periods successively, e.g. from 07/2008 to 08/2008, then to 09/2008 and so on, until you reach thecurrent period.In order to prevent multiple entry use F3 after each successful period closing to reach the previous screen.In doing so, the fields will remain prefilled.Note 2:In case the actual company code period in your SAP system is in a past year please proceed as describedabove. The only difference is that as long as the period is in a past year you will get a yellow warning mes-sage. Please tap ENTER.Note 3:If you are going to close periods in industry solutions (e.g. SAP for Retail), please repeat this step usingrespective industry-specific company codes (e.g. R300).In this example, company code 1000 and period 11/2008 are used. If you would like to effect a range of company codes, use the „To company code“ field in addion.© 2009 SAP-UCC UCC Tutorial on Period Closing – SAP ERP 6.0 | 7
  8. 8. Once you have executed transaction MMPV a log message appears: Note: You can see the result of period closing if you execute transaction OMSY again.4.2. Automatic SchedulingFirst, shift the period in your system to the current calendar month. (as explained in step 4.1).To automate period closing please do the following:Step 1 of 6 (Select Program) First of all, start transaction SE38: Enter RMMMPERI as pro- gram name, then hit button „variants“:© 2009 SAP-UCC UCC Tutorial on Period Closing – SAP ERP 6.0 | 8
  9. 9. Step 2 of 6 (Create Variants) Enter a name of your choice (e.g. „UCCPERI“) as variant and click on „Create“.Step 3 of 6 (Maintain Variant) 1 Enter company code range. 3 2 Leave these fields empty as they are dynamically 1 set once the program is started. 2 3 Finally, click on “Attri- butes“.© 2009 SAP-UCC UCC Tutorial on Period Closing – SAP ERP 6.0 | 9
  10. 10. Step 4 of 6 (Set Variant Attributes)4 1 3 2 1 First, enter any description for your variant in field „Meaning“. 2 Now, scroll down to the end of the table. 3 In column “Selection variable“, hit [F4] and select “D“ for dynamic date calculation. In column “Name of Variable (Input only using F4)“ select „First day of current month“.. 4 Then, click on „Copy Screen Asignments“. 5 Save your modifications! A success message appears in the status bar:© 2009 SAP-UCC UCC Tutorial on Period Closing – SAP ERP 6.0 | 10
  11. 11. Step 5 of 6 (Schedule the Background Job)Go back twice to the view „ABAP Editor: Initial Screen“.Start the program in the background as shown in the screenshot below: 2 01.12.2008 1 3 4 1 Click on “Schedule“. 2 Please enter a random job name. 3 Define target date for period closing. It will be executed automatically.4 Finally, click on „Schedule periodically“© 2009 SAP-UCC UCC Tutorial on Period Closing – SAP ERP 6.0 | 11
  12. 12. Select a monthly periodicity for your job:After hitting the green checkmark, a success message should appear in the status bar:Hit „Back“ multiple times until you reach SAP Easy Access Menu.© 2009 SAP-UCC UCC Tutorial on Period Closing – SAP ERP 6.0 | 12
  13. 13. Step 6 of 6 (Verify Job Scheduling)Verify now your job scheduling using transaction code SM37: Insert here the assigned job name (see page 11). Enter name of user who scheduled this job or an asterisk (*) as wildcard. Choose an appropriate period. Additionally, mark job status “Sched.“Now you can find the scheduled job by accessing the job overview:© 2009 SAP-UCC UCC Tutorial on Period Closing – SAP ERP 6.0 | 13
  14. 14. 5. Post Depreciation RunsTypically, a monthly update of depreciation (FI-AA module) is rarely needed in the UCC environment.However, if you need to post depreciation runs on a monthly basis, please use the optional part of our fiscalyear change tutorial (you can find in the members area of the UCC website at case of need, the mid-year procedure is effected in the same way.6. Settle CO Objects to Profitability AnalysisIn practice, cost objects are settled to profitability analysis monthly. At the same time, values for unfinishedproducts are forwarded to financial accounting (where applicable).Although important in practice this task is not necessary in SAP teaching because• the accurate amount of operating profit is not relevant in most curricula, or• the settlement of cost objects has already been carried out by the user running through the case study.Now, all periodic activities on monthly basis have been completed. Taking into account teaching specifics,the only procedure necessary for month-end closing is the period closing procedure itself. As shown in thistutorial, it can be automated in your SAP ERP system. Hopefully our tutorial helped you conduct the period closing in your SAP system.If you have any suggestions on this tutorial or problems which you can not solve on your own, our help is available through the following communication channels: UCC Magdeburg: 0700 - SAPHCCMD or UCC Munich: 0700 - SAPHCCTU or Thank you for your attention! Your SAP UCC teams in Magdeburg and Munich© 2009 SAP-UCC UCC Tutorial on Period Closing – SAP ERP 6.0 | 14