Insights into Publication
Success
Hitotsubashi University Author Workshop
Daniel McGowan, PhD
Science Director
Edanz Group...
Customer Service
Introduction

A  little  about  me…
Customer Service
Introduction

Today’s  presentation

• Introduction
• Before you start
– Journal selection

• Manuscript ...
Customer Service
Introduction

Publishing helps other
researchers
New validated
method published

New findings of
relevanc...
Customer Service
Introduction

You must publish in
English

The international language of academic
inquiry
Other researche...
Customer Service
Introduction

Journal editors and
reviewers ask themselves

• Is the manuscript novel?
• Is the manuscrip...
Customer Service
Introduction

What do journal editors
want?
High quality
research
Increase
impact

Original and
novel res...
Customer Service
Introduction

Publication ethics

• Multiple submissions
• Plagiarism
– self-plagiarism

• Improper autho...
Before  you  start  …

The sciences are diverse
Different styles

Different amount
of references

Present a logical
argume...
Before  you  start  …

Form your
research question

A good research question will guide your
research
Be specific about a ...
Before  you  start  …

Form your
research question

A good“How  can  a  firm  encourage  entrepreneurs  
research question...
Before  you  start  …

Construct an outline

Decide what story you are wanting to tell
Rationale and aim
Main findings
Rel...
Journal selection

•
•
•
•

Factors to consider

Aims & scope
Prestige
Impact factor
Target audience

•
•
•
•

Open access...
Journal selection

Timing

• Choose your target journal:
– After you have decided you have enough results
for a publicatio...
Journal selection

Choosing a target journal

• Journal selection must be based on an honest
evaluation of your manuscript...
Journal selection

Edanz survey results

n = 333 published authors
Journal selection

Journal Selector –
www.edanzediting.co.jp/journal_selector

Insert abstract
Journal selection

Journal Selector –
www.edanzediting.co.jp/journal_selector

Recommended journals

Filter by:
Impact fac...
Journal Selector –

Journal selection

www.edanzediting.co.jp/journal_selector
Semantic matching terms

Journals IF, Aims ...
Manuscript structure

Your title
World Class
Manuscript

Grabs  the  reader’s  
attention

Introduces your
manuscript to a...
Manuscript structure

Abstract
Who’s  hungry?

First impressions are
important!
Manuscript structure

Relevance of
your aims

Abstract
Importance of
your results

Validity of your
conclusions

First imp...
Manuscript structure

Manuscript flow

Introduction

General
background to
specific aims

Methods

Specific findings
Resul...
Manuscript structure

Introduction
Previous work

Research question

How addressed
Manuscript structure

Literature Review

How does your research relate to
the past?
Manuscript structure

Literature Review

What did earlier studies show?
How did these lead to more recent studies?
How is ...
Manuscript structure

Method/Model/Approach

Subheadings
Sufficient detail for analysis to be reproduced
All variables for...
Manuscript structure

Results/Analysis
What did you find?

Appropriate comparisons?
Results statistically significant?

Da...
Manuscript structure

Discussion/Interpretations
Summary of findings

Relevance of
findings

Implications for
the field
Manuscript structure

Discussion/Interpretations

Avoid just restating results

Beginning

Answer the research question(s)...
Manuscript structure

Discussion/Interpretations

Interpret your results
Compare with other studies

Unexpected results

B...
Manuscript structure

Discussion/Interpretations

Restate major conclusion(s)
In  summary  …  

End

In  conclusion  …

Po...
Manuscript structure

A good reference list

• Provides relevant information for the readers
• Self-citations

• Old refer...
Manuscript structure

References

Cite all statements from
previously published works
Cite broadly from different
groups i...
Coverage and
Hints and tips
Staffing Plan

Consider your reader

• Reader expectations
• Communicating clearly
• Respondin...
Coverage and
Hints and tips
Staffing Plan

Reader expectations

• Information is easier to
understand when placed
where mo...
Coverage and
Hints and tips
Staffing Plan

1. Verb placement

• Readers expect verbs to closely follow subjects

Sentence
...
Coverage and
Hints and tips
Staffing Plan

Avoid reader confusion

• Readers become confused if subject and verb
are separ...
Coverage and
Hints and tips
Staffing Plan

Avoid reader confusion

Capital, unlike labor, which is a country-specific fact...
Coverage and
Hints and tips
Staffing Plan

Which voice?

• Active or passive?

– Eight separate models were analyzed...
– ...
Coverage and
Hints and tips
Staffing Plan

2. Active voice
Subject
Verb

Active

• Sentences written in the active voice a...
Coverage and
Hints and tips
Staffing Plan

3. Stress position

• Readers focus on information at the end of a
sentence.

S...
Coverage and
Hints and tips
Staffing Plan

4. Topic position

• Readers expect a sentence/phrase to be a story
about whoev...
Coverage and
Hints and tips
Staffing Plan

Topic position
sentence

idea

idea

idea

idea

Topic link

• Linkage and cont...
Coverage and
Hints and tips
Staffing Plan

Topic sentences

• Indicates the main idea of a
paragraph
• Provides writer wit...
Coverage and
Hints and tips
Staffing Plan

Readability

“only  4%  of  readers  understand  a  27-word sentence the
first ...
Coverage and
Hints and tips
Staffing Plan

Simple is best

Simple language is best
Makes your science more relevant
Minimi...
Coverage and
Hints and tips
Staffing Plan

Avoid
Additional
Adequate
Apparent
Attempt
Demonstrate
Endeavor
Exceedingly

Si...
Coverage and
Hints and tips
Staffing Plan

Submission process and
time frames
Peer review
Results novel?
Topic relevant?
J...
Coverage and
Hints and tips
Staffing Plan

Peer review improves
your manuscript
Rejection

Acceptance
Minor
revision

Majo...
Coverage and
Hints and tips
Staffing Plan

How to revise your
manuscript

• Politely respond to all comments in a
response...
Coverage and
Hints and tips
Staffing Plan

Revision

• Conduct additional experiments and
analyses as suggested
– If this ...
Coverage and
Hints and tips
Staffing Plan
John G. Hunter
Editor-in-Chief
World Journal of Surgery

Writing your response
l...
Coverage and
Hints and tips
Staffing Plan

Point-by-point response

Reviewer comment 1: There are many typos
and complicat...
Coverage and
Hints and tips
Staffing Plan

Point-by-point response

Reviewer comment 2: Some additional background on
the ...
Coverage and
Hints and tips
Staffing Plan

Free online resources

• Springer Exemplar
springerexemplar.com/
• Google Schol...
Coverage and
Hints and tips
Staffing Plan

Free online resources
academy.springer.com/
Thank you
Good luck!
This presentation is available for free
download from our website:
www.edanzediting.com/tokyo20131120...
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Insights Into Publication Success at Hitotsubashi University

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Dr Daniel McGowan's "Insights Into Publication Success" presentation at Hitotsubashi University in Tokyo on November 20, 2013. View the presentation page here: http://www.edanzediting.com/tokyo20131120

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Insights Into Publication Success at Hitotsubashi University

  1. 1. Insights into Publication Success Hitotsubashi University Author Workshop Daniel McGowan, PhD Science Director Edanz Group Japan 20 November 2013
  2. 2. Customer Service Introduction A  little  about  me…
  3. 3. Customer Service Introduction Today’s  presentation • Introduction • Before you start – Journal selection • Manuscript structure • Hints and tips
  4. 4. Customer Service Introduction Publishing helps other researchers New validated method published New findings of relevance published Hypothesis Draw conclusions Design research Perform research
  5. 5. Customer Service Introduction You must publish in English The international language of academic inquiry Other researchers want to hear from you Become an effective communicator Funding International reputation Career advancement
  6. 6. Customer Service Introduction Journal editors and reviewers ask themselves • Is the manuscript novel? • Is the manuscript of interest to our readers? Novelty Significance Target audience Impact
  7. 7. Customer Service Introduction What do journal editors want? High quality research Increase impact Original and novel research Interesting to journal’s   readership Clear and concise English Topical research field
  8. 8. Customer Service Introduction Publication ethics • Multiple submissions • Plagiarism – self-plagiarism • Improper author contributions • Data fabrication/falsification • Conflicts of interest
  9. 9. Before  you  start  … The sciences are diverse Different styles Different amount of references Present a logical argument Different sections Are interesting to Journals from the readers Different age of references Different Fields Are reliable Are readable Different approach Different section lengths
  10. 10. Before  you  start  … Form your research question A good research question will guide your research Be specific about a broad topic “We  investigated  entrepreneurship  in  Japan”
  11. 11. Before  you  start  … Form your research question A good“How  can  a  firm  encourage  entrepreneurs   research question will guide your research within  the  company?” Be specific about a broad topic “How  will  an  entrepreneur  react  to  rising   transaction  costs  in  their  industry?”   “What  macroeconomic  factors  influence   entrepreneurship?” “We  investigated  entrepreneurship  in  Japan” “How  does  personality  affect  the  desire  to  be   an  entrepreneur?”
  12. 12. Before  you  start  … Construct an outline Decide what story you are wanting to tell Rationale and aim Main findings Relevant aspects of approach How this advances the field Structure & content according to selected journal
  13. 13. Journal selection • • • • Factors to consider Aims & scope Prestige Impact factor Target audience • • • • Open access Publishing frequency Cost Publication type
  14. 14. Journal selection Timing • Choose your target journal: – After you have decided you have enough results for a publication – After a decision has been made on how high to aim—high, medium or low impact – Before writing the Title, Abstract, Introduction or Discussion sections
  15. 15. Journal selection Choosing a target journal • Journal selection must be based on an honest evaluation of your manuscript Novelty Significance Target audience Impact
  16. 16. Journal selection Edanz survey results n = 333 published authors
  17. 17. Journal selection Journal Selector – www.edanzediting.co.jp/journal_selector Insert abstract
  18. 18. Journal selection Journal Selector – www.edanzediting.co.jp/journal_selector Recommended journals Filter by: Impact factor Publishing frequency Open access
  19. 19. Journal Selector – Journal selection www.edanzediting.co.jp/journal_selector Semantic matching terms Journals IF, Aims & Scope, and Frequency Similar published articles Have they published similar articles recently? Have you cited some of these articles?
  20. 20. Manuscript structure Your title World Class Manuscript Grabs  the  reader’s   attention Introduces your manuscript to an editor A label for indexing • Convey the main topics of manuscript • Be specific and concise: main finding or subject of investigation in a few words • Avoid jargon, abbreviations and acronyms
  21. 21. Manuscript structure Abstract Who’s  hungry? First impressions are important!
  22. 22. Manuscript structure Relevance of your aims Abstract Importance of your results Validity of your conclusions First impression of your paper Judge your writing style Probably only part that will be read
  23. 23. Manuscript structure Manuscript flow Introduction General background to specific aims Methods Specific findings Results Discussion Discussion Summary of findings to general implications
  24. 24. Manuscript structure Introduction Previous work Research question How addressed
  25. 25. Manuscript structure Literature Review How does your research relate to the past?
  26. 26. Manuscript structure Literature Review What did earlier studies show? How did these lead to more recent studies? How is your manuscript different? What is your hypothesis?
  27. 27. Manuscript structure Method/Model/Approach Subheadings Sufficient detail for analysis to be reproduced All variables for models must be defined Statistical tests used and parameters for data clearly explained
  28. 28. Manuscript structure Results/Analysis What did you find? Appropriate comparisons? Results statistically significant? Data duplicated among figures, tables and text?
  29. 29. Manuscript structure Discussion/Interpretations Summary of findings Relevance of findings Implications for the field
  30. 30. Manuscript structure Discussion/Interpretations Avoid just restating results Beginning Answer the research question(s) posed Emphasize the major finding(s) first State your major conclusion Based on results presented
  31. 31. Manuscript structure Discussion/Interpretations Interpret your results Compare with other studies Unexpected results Briefly describe limitations How could the approach used be improved? Middle
  32. 32. Manuscript structure Discussion/Interpretations Restate major conclusion(s) In  summary  …   End In  conclusion  … Possible applications and policy implications Suggest future work
  33. 33. Manuscript structure A good reference list • Provides relevant information for the readers • Self-citations • Old references • 75% of references from the last 5 years
  34. 34. Manuscript structure References Cite all statements from previously published works Cite broadly from different groups in your field Use reference management software EndNote, Papers, RefWorks, Mendeley
  35. 35. Coverage and Hints and tips Staffing Plan Consider your reader • Reader expectations • Communicating clearly • Responding to reviewers
  36. 36. Coverage and Hints and tips Staffing Plan Reader expectations • Information is easier to understand when placed where most readers expect to find it • Good writers are aware of these expectations • Readability
  37. 37. Coverage and Hints and tips Staffing Plan 1. Verb placement • Readers expect verbs to closely follow subjects Sentence Subject Verb Verb .
  38. 38. Coverage and Hints and tips Staffing Plan Avoid reader confusion • Readers become confused if subject and verb are separated by too much content Capital, unlike labor, which is a country-specific factor, moves freely across countries.
  39. 39. Coverage and Hints and tips Staffing Plan Avoid reader confusion Capital, unlike labor, which is a country-specific factor, moves freely across countries. Capital moves freely across countries, while labor is a country-specific factor.
  40. 40. Coverage and Hints and tips Staffing Plan Which voice? • Active or passive? – Eight separate models were analyzed... – We analyzed eight models...
  41. 41. Coverage and Hints and tips Staffing Plan 2. Active voice Subject Verb Active • Sentences written in the active voice are: simple direct clear easy to read
  42. 42. Coverage and Hints and tips Staffing Plan 3. Stress position • Readers focus on information at the end of a sentence. Subject Verb take-home information .
  43. 43. Coverage and Hints and tips Staffing Plan 4. Topic position • Readers expect a sentence/phrase to be a story about whoever shows up first Topic position Subject Verb Stress position .
  44. 44. Coverage and Hints and tips Staffing Plan Topic position sentence idea idea idea idea Topic link • Linkage and context We analyzed eight models of monetary policy. In the first model, interest rates were responsive to inflation. Interest rates were varied to test the effects of variation on output. In the second model, interest rates were responsive to taxation…
  45. 45. Coverage and Hints and tips Staffing Plan Topic sentences • Indicates the main idea of a paragraph • Provides writer with a focus • First sentence of a paragraph • Then discuss/explain the topic • Summarize with a concluding sentence Beginning Middle End
  46. 46. Coverage and Hints and tips Staffing Plan Readability “only  4%  of  readers  understand  a  27-word sentence the first  time” Your reader should – Only need to read once – Not have to read slowly – Understand your logic immediately
  47. 47. Coverage and Hints and tips Staffing Plan Simple is best Simple language is best Makes your science more relevant Minimizes confusion – maximizes understanding Science is complex Use simple language to help more people understand your work
  48. 48. Coverage and Hints and tips Staffing Plan Avoid Additional Adequate Apparent Attempt Demonstrate Endeavor Exceedingly Simple words Preferred More Enough Clear Try Show Try Very
  49. 49. Coverage and Hints and tips Staffing Plan Submission process and time frames Peer review Results novel? Topic relevant? Journal requirements met? Manuscript Editor New experiments Improve readability Add information Reject Accepted— publication! Revision
  50. 50. Coverage and Hints and tips Staffing Plan Peer review improves your manuscript Rejection Acceptance Minor revision Major revision • Few papers are accepted without revision • Rejection and revision are integral • Peer review should be a positive process
  51. 51. Coverage and Hints and tips Staffing Plan How to revise your manuscript • Politely respond to all comments in a response letter • Make it easy to see the changes – Refer to line and page numbers – Different color font – Highlight the text
  52. 52. Coverage and Hints and tips Staffing Plan Revision • Conduct additional experiments and analyses as suggested – If this is impossible, you must explain why • You can disagree with reviewers, but provide evidence (e.g. cite references)
  53. 53. Coverage and Hints and tips Staffing Plan John G. Hunter Editor-in-Chief World Journal of Surgery Writing your response letter Address editor personally 16 August 2012 Manuscript ID number Dear Dr. Hunter, Re: Resubmission of manuscript reference No. WJS-07-5739 Thank reviewers Please find attached a revised version of our manuscript originally entitled “Long-term outcomes following rightlobe living donor liver transplantation,” which we would like to resubmit for consideration for publication in World Journal of Surgery. The reviewer’s comments were highly insightful and enabled us to greatly improve the quality of our manuscript. In the following pages are our point-by-point responses to each of the comments. Revisions in the manuscript are shown as underlined text. In accordance with the first comment, the title has been revised and the entire manuscript has undergone substantial English editing. We hope that the revisions in the manuscript and our accompanying responses will be sufficient to make our manuscript suitable for publication in World Journal of Surgery. Summarize major changes
  54. 54. Coverage and Hints and tips Staffing Plan Point-by-point response Reviewer comment 1: There are many typos and complicated phrases. This manuscript should be corrected by a native English speaker before resubmission. Response: We thank the reviewer for this comment. The entire manuscript has now undergone English editing by a native Englishspeaking scientist.
  55. 55. Coverage and Hints and tips Staffing Plan Point-by-point response Reviewer comment 2: Some additional background on the development of the Taylor rule is required in the Introduction. What are the advantages and disadvantages of this type of monetary policy? Response: In accordance with this suggestion, we have added some additional information on the advantages and disadvantages of the Taylor rule to the Introduction section of the revised manuscript (page 4, lines 7–13).
  56. 56. Coverage and Hints and tips Staffing Plan Free online resources • Springer Exemplar springerexemplar.com/ • Google Scholar scholar.google.com/ • Purdue Online Writing Lab owl.english.purdue.edu/owl/
  57. 57. Coverage and Hints and tips Staffing Plan Free online resources academy.springer.com/
  58. 58. Thank you Good luck! This presentation is available for free download from our website: www.edanzediting.com/tokyo20131120 www.edanzediting.co.jp/tokyo20131120
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