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Author Academy:
Effectively Communicating your Research
PetroChina
13 August 2014
Dr. Jeffrey Robens
Download at: liwenbia...
Be an effective communicator
Your goal should not only to be published,
but also to have impact in your field
 Choose the...
Choosing a
journal
Expressing thoughts
clearly in English
Understanding the
author guidelines
Formatting according
to the ...
Where to publish your
research?
Section 1
Download at: liwenbianji.cn/petrochina
Where to
publish? Timing
Choose your target journal/proceedings:
– After you have decided you have enough results
for a pu...
Where to
publish?
Academic vs.
non-academic publications
Non-academic
Internal documents
Regulatory agencies/Patents
White...
Where to
publish?
Non-academic
Internal documents
Regulatory agencies/Patents
White papers
Academic
Scientific journals
Co...
Where to
publish?
Journals vs.
conference proceedings
Journals
Proceedings
• Widely indexed
• Higher visibility
• Impact f...
Where to
publish?
Factors to consider when
choosing a journal
Aims & scope Readership
Indexing
Which factor is most import...
Where to
publish?
Factors to consider when
choosing a conference
Call for papers Audience
Indexing
Word
limitations
 Spee...
Where to
publish?
Insert your proposed abstract
Journal Selector –
www.liwenbianji.cn/journal_selector
Where to
publish?
Recommended journals
Filter by:
• Impact factor
• Publishing frequency
• Open access
Journal Selector –
...
Where to
publish?
Journal’s aims and scope,
IF, and frequency
Similar published articles
Have they published similar artic...
Where to
publish?
S
Identify the
interests of the
journal editor
Identify the
interests of the
readers
• Editorials
• Revi...
Where to
publish?
S
Important considerations
for corporate researchers
Disclosure
Ensure you are allowed to disclose the
p...
Manuscript structure
Section 2
Download at: liwenbianji.cn/petrochina
Coverage and
Staffing Plan
Manuscript
structure Introduction
Setting the context
Specific aimsAims
General problem
Importa...
Coverage and
Staffing Plan
Manuscript
structure
The main objective of this research is to develop a general model for
esti...
Coverage and
Staffing Plan
Manuscript
structure Methods
How it was
done
Collection of samples
Techniques
Quantifications
M...
Coverage and
Staffing Plan
Manuscript
structure Results
1. Study site
2. Characterization
3. Application
Each subsection
c...
Coverage and
Staffing Plan
Manuscript
structure Discussion
Summary of findings
Relevance of
findings
Implications for
the ...
Coverage and
Staffing Plan
Manuscript
structure
The technology of underbalanced drilling has been long
used and is still a...
Coverage and
Staffing Plan
Manuscript
structure Linking your ideas
General background
Objectives
Methodology
Results and f...
Coverage and
Staffing Plan
Manuscript
structure
Journal articles vs.
conference proceedings
Proceedings often shorter
than...
Coverage and
Staffing Plan
Manuscript
structure Abstract
First impression
of your paper
Importance of
your results
Validit...
Coverage and
Staffing Plan
Manuscript
structure Sections of an abstract
Aims
Background
Methods
Results
Conclusion
Why the...
Coverage and
Staffing Plan
Manuscript
structure Unstructured abstract
In the Tahe oilfield in China, heavy oil is commonly...
Coverage and
Staffing Plan
Manuscript
structure Abstract structure
Conclusion
The amount of light oil used can be reduced ...
Coverage and
Staffing Plan
Manuscript
structure
In the Tahe oilfield in China, heavy oil is commonly lifted using the ligh...
Coverage and
Staffing Plan
Manuscript
structure Strong conclusions
J Petrol Explor Prod Technol. 2014; DOI: 10.1007/s13202...
Journal editors are busy!
Cover letters
Section 3
Download at: liwenbianji.cn/petrochina
Cover letters
Abstract:
First impression for readers
Cover letters are the first impression for
the journal editor
Signifi...
Cover letters
Dear Dr García-Fernández,
Please find enclosed our manuscript entitled “Prediction of the largest peak nonli...
Cover letters
“Must-have”
statements
Not submitted
to other journals
Source of
funding
Authors agree on
paper/journal
Orig...
Cover letters Recommending
reviewers
Where to find
them?
From your reading/references,
networking at conferences
How senio...
Navigating peer review
Section 4
Peer review What reviewers
are looking for
The study
The manuscript
 Relevant hypothesis
 Good study design
 Appropriat...
Peer review
Most common revisions
Experimental
• New experiments
• New analyses
References
• Additional studies
• Remove s...
Peer review
Respond to every reviewer comment
Easy to see
changes
Refer to line and page numbers
Use a different color fon...
Peer review
Dr. Mariano García-Fernández
Editor-in-Chief
Journal of Seismology
18 August 2014
Dear Dr. García-Fernández,
R...
Peer review
Agreeing with reviewers
Agreement
Revisions
Location
Reviewer Comment: In your analysis of the data you have c...
Peer review
Reviewer Comment: In your analysis of the data you have chosen
to use a somewhat obscure fitting function (reg...
Peer review
Reviewer comment: Currently, the authors’ conclusion that this
model is appropriate for the exploration of sha...
Peer review
What you should do
First, contact the journal editor if
you feel reviewer is being unfair
 Do the experiments...
If rejected, what should you do?
Option 1: New submission to the same journal
 Fully revise manuscript
 Prepare point-by...
Be an effective communicator
Your goal should not only to be published,
but also to have impact in your field
 Choose the...
The Springer Author Academy
S
Free online courses
• Publishing a
journal article
• Preparing a book
manuscript
• Being an ...
谢谢!
Any questions?
下载完整版PDF讲义
liwenbianji.cn/petrochina
Jeffrey Robens: jrobens@edanzgroup.com
e.weibo.com/liwenbianji
关注理...
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Author Academy: Effectively Communicating your Research 20140813

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Senior Research Consultant & Education Group Leader Jeffrey Robens' presentation for PetroChina in collaboration with our publisher partner Springer.

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  • “Higher profile conferences for the industry include AAPG, EAGE, SPE and SEG and these are the ones they make the most effort to try and get to and present (talk/poster) and therefore publish the accompanying Abstract/extended Abstract/Case Study/Short Proceeding’s Article.” Chris Bendall
  • “In regards both journal articles and proceedings I suspect (although not certain) that the main drive of Petro China authors to publish their articles is to be seen by their closer colleagues (PetroChina colleagues rather than a global audience)  to have published something and hence the main venues will be Chinese Journals and the petroleum community focused society publications.” Chris Bendall
  • “In regards both journal articles and proceedings I suspect (although not certain) that the main drive of Petro China authors to publish their articles is to be seen by their closer colleagues (PetroChina colleagues rather than a global audience)  to have published something and hence the main venues will be Chinese Journals and the petroleum community focused society publications.” Chris Bendall

    “Higher profile conferences for the industry include AAPG, EAGE, SPE and SEG and these are the ones they make the most effort to try and get to and present (talk/poster) and therefore publish the accompanying Abstract/extended Abstract/Case Study/Short Proceeding’s Article.” Chris Bendall
  • Transcript of "Author Academy: Effectively Communicating your Research 20140813"

    1. 1. Author Academy: Effectively Communicating your Research PetroChina 13 August 2014 Dr. Jeffrey Robens Download at: liwenbianji.cn/petrochina
    2. 2. Be an effective communicator Your goal should not only to be published, but also to have impact in your field  Choose the best platform to share your research  Logically organize your ideas in your manuscript  Effectively communicate with the journal editor  Successfully navigate peer review
    3. 3. Choosing a journal Expressing thoughts clearly in English Understanding the author guidelines Formatting according to the guidelines 118 79 73 63 35.4% 23.7% 21.9% 18.9% n = 333 published Chinese authors Edanz survey results – Primary difficulty during manuscript preparation
    4. 4. Where to publish your research? Section 1 Download at: liwenbianji.cn/petrochina
    5. 5. Where to publish? Timing Choose your target journal/proceedings: – After you have decided you have enough results for a publication – After you have decided on how high to aim— high, medium or low impact – After you have decided how broadly relevant your findings are – Before writing the manuscript
    6. 6. Where to publish? Academic vs. non-academic publications Non-academic Internal documents Regulatory agencies/Patents White papers Academic Scientific journals Conference proceedings Books/monographs
    7. 7. Where to publish? Non-academic Internal documents Regulatory agencies/Patents White papers Academic Scientific journals Conference proceedings Books/monographs Academic vs. non-academic publications
    8. 8. Where to publish? Journals vs. conference proceedings Journals Proceedings • Widely indexed • Higher visibility • Impact factor • Faster publication • More specialized • Networking SpringerLink Conference Proceedings Citation Index
    9. 9. Where to publish? Factors to consider when choosing a journal Aims & scope Readership Indexing Which factor is most important to you? Open access
    10. 10. Where to publish? Factors to consider when choosing a conference Call for papers Audience Indexing Word limitations  Speed of publication used to be one primary advantage  However, many journals now offer ‘OnlineFirst’ options
    11. 11. Where to publish? Insert your proposed abstract Journal Selector – www.liwenbianji.cn/journal_selector
    12. 12. Where to publish? Recommended journals Filter by: • Impact factor • Publishing frequency • Open access Journal Selector – www.liwenbianji.cn/journal_selector
    13. 13. Where to publish? Journal’s aims and scope, IF, and frequency Similar published articles Have they published similar articles recently? Have you cited some of these articles? Journal Selector – www.liwenbianji.cn/journal_selector springer.com/gp/authors-editors/journal-author
    14. 14. Where to publish? S Identify the interests of the journal editor Identify the interests of the readers • Editorials • Review articles • Special issues • Most viewed • Most cited Tips to identify the most suitable journal
    15. 15. Where to publish? S Important considerations for corporate researchers Disclosure Ensure you are allowed to disclose the presented findings before writing Patents You may need to patent your findings before writing Patent search Search patent databases for similar unpublished work
    16. 16. Manuscript structure Section 2 Download at: liwenbianji.cn/petrochina
    17. 17. Coverage and Staffing Plan Manuscript structure Introduction Setting the context Specific aimsAims General problem Important problem
    18. 18. Coverage and Staffing Plan Manuscript structure The main objective of this research is to develop a general model for estimating the stresses, strain, and ground movement, which can then be used to describe the worse case conditions that may occur near the wellbore in longwall mining areas. Factors that need to be studied are those that are applied to the casing and the resulting stress and strains or displacements which could lead to an unstable wellbore. Writing the Introduction Problem in the field Wang et al. J Petrol Explor Prod Technol. 2014; 4: 59–71. Study aims Your aims must directly address the problem “Study of borewell stability of Marcellus shale wells in longwall mining areas”
    19. 19. Coverage and Staffing Plan Manuscript structure Methods How it was done Collection of samples Techniques Quantifications Models Equations What was used Study site Materials How it was analyzed Study design
    20. 20. Coverage and Staffing Plan Manuscript structure Results 1. Study site 2. Characterization 3. Application Each subsection corresponds to one figure What you found, not what it means Logical presentation Subsections Factual description
    21. 21. Coverage and Staffing Plan Manuscript structure Discussion Summary of findings Relevance of findings Implications for the field Similarities/differences Unexpected results Limitations
    22. 22. Coverage and Staffing Plan Manuscript structure The technology of underbalanced drilling has been long used and is still a good drilling technology. Using the air injection connector system developed in this study in underbalanced drilling gives the technology a higher edge. The modification of the underbalanced drilling technology helps to reduce the density of the drilling fluid. Compared with the method of ‘‘U-tube’’ well for air injection, the parasite system with air injection connector is more economically feasible. As long as these controlling methods and safety rules are followed, the on-site engineering can be executed successfully. Conclusions Topic Conclusion Why your work is important to your readers Jiang et al. J Petrol Explor Prod Technol. Implications Application
    23. 23. Coverage and Staffing Plan Manuscript structure Linking your ideas General background Objectives Methodology Results and figures Summary of findings Implications for the field Relevance of findings Problems in the field Logically link your ideas throughout your manuscript Current state of the field Introduction Methods Results Discussion
    24. 24. Coverage and Staffing Plan Manuscript structure Journal articles vs. conference proceedings Proceedings often shorter than research articles More concise Introduction More brief Methods Most important findings in the Results Most important figures, tables, & graphs
    25. 25. Coverage and Staffing Plan Manuscript structure Abstract First impression of your paper Importance of your results Validity of your conclusions Judge your writing style Will be read most often Relevance of your aims
    26. 26. Coverage and Staffing Plan Manuscript structure Sections of an abstract Aims Background Methods Results Conclusion Why the study was done Your hypothesis Techniques, models Most important findings Conclusion/implications Concise summary of your research
    27. 27. Coverage and Staffing Plan Manuscript structure Unstructured abstract In the Tahe oilfield in China, heavy oil is commonly lifted using the light oil blending technology. However, due to the lack of light oil, the production of heavy oil has been seriously limited. Thus, a new compound technology of light oil blending and electric heating is discussed in this paper, which aims to reduce the usage of light oil and maintain heavy oil production. Based on the mass, momentum and energy conservation, a pressure and temperature coupling model is developed. The heat-transfer parameters are calculated by using Hasan– Kabir method and the pressure drop is calculated by using Hagedorn–Brown method. The model also considers the blend effect of light oil and heavy oil, and the heating effect of electric rod. Example calculation shows that only electric heating or light oil blending technology cannot meet the requirement. The amount of light oil used can be reduced by combining the electric heating technology. J Petrol Explor Prod Technol. 2014; DOI: 10.1007/s13202-014-0126-x.
    28. 28. Coverage and Staffing Plan Manuscript structure Abstract structure Conclusion The amount of light oil used can be reduced by combining the electric heating technology. Methods/ results Based on the mass, momentum and energy conservation, a pressure and temperature coupling model is developed. The heat-transfer parameters are calculated by using Hasan–Kabir method and the pressure drop is calculated by using Hagedorn–Brown method. The model also considers the blend effect of light oil and heavy oil, and the heating effect of electric rod. Example calculation shows that only electric heating or light oil blending technology cannot meet the requirement. Aims Thus, a new compound technology of light oil blending and electric heating is discussed in this paper, which aims to reduce the usage of light oil and maintain heavy oil production. Background In the Tahe oilfield in China, heavy oil is commonly lifted using the light oil blending technology. However, due to the lack of light oil, the production of heavy oil has been seriously limited. J Petrol Explor Prod Technol. 2014; DOI: 10.1007/s13202-014-0126-x.
    29. 29. Coverage and Staffing Plan Manuscript structure In the Tahe oilfield in China, heavy oil is commonly lifted using the light oil blending technology. However, due to the lack of light oil, the production of heavy oil has been seriously limited. Thus, a new compound technology of light oil blending and electric heating is discussed in this paper, which aims to reduce the usage of light oil and maintain heavy oil production. Based on the mass, momentum and energy conservation, a pressure and temperature coupling model is developed. The heat-transfer parameters are calculated by using Hasan– Kabir method and the pressure drop is calculated by using Hagedorn–Brown method. The model also considers the blend effect of light oil and heavy oil, and the heating effect of electric rod. Example calculation shows that only electric heating or light oil blending technology cannot meet the requirement. The amount of light oil used can be reduced by combining the electric heating technology. Well-structured abstract J Petrol Explor Prod Technol. 2014; DOI: 10.1007/s13202-014-0126-x. Why the study needed to be done Your aims to solve the problem What you did and what you found Why your study is important for the field
    30. 30. Coverage and Staffing Plan Manuscript structure Strong conclusions J Petrol Explor Prod Technol. 2014; DOI: 10.1007/s13202-014-0126-x. Our study shows that the amount of light oil used can be reduced by combining the electric heating technology, which should improve heavy oil production in regions lacking light oil. The amount of light oil used can be reduced by combining the electric heating technology. Original conclusion Improved conclusion Emphasize the implications of your results to your readers
    31. 31. Journal editors are busy!
    32. 32. Cover letters Section 3 Download at: liwenbianji.cn/petrochina
    33. 33. Cover letters Abstract: First impression for readers Cover letters are the first impression for the journal editor Significance Relevance Writing style Interesting to their readers? Is your work important?
    34. 34. Cover letters Dear Dr García-Fernández, Please find enclosed our manuscript entitled “Prediction of the largest peak nonlinear seismic response of asymmetric structures under bi-directional excitation,” which we would like to submit for publication as an Original Article in the Journal of Seismology. Assessing the seismic performance of asymmetric structures is challenging because of their elevation irregularities. Various methods have been proposed to estimate the peak response of asymmetric structures to seismic motion, with considerable progress seen over recent decades in methods that combine non-linear static (pushover) analysis of a multi-degree-of-freedom (MDOF) mathematical model with the response spectrum analysis of an equivalent single-degree-of-freedom (SDOF) model. In this study, we improve an earlier nonlinear analysis method by determining the nonlinear properties of two independent equivalent SDOF models based on the principal direction of the first modal response of the structure in each nonlinear stage. This is determined based on the results of the pushover analysis of the structure. The largest peak response is then estimated by combining the analysis of the two modal responses. Previous methods rely on the elastic mode shape for estimating the seismic response, where a change in mode shape can markedly alter the results. By contrast, the current method takes into account changes in the principal direction of the first modal response, allowing for a more reliable estimation of the response of asymmetric structures to ground motion acting at an arbitrary angle of incidence. We believe the findings presented here would be of considerable interest to the readers of the Journal of Seismology. The implementation of seismic performance evaluation is expanding worldwide, and the evaluation methods are improving with the progress of computational methods. These recent advancements, including those presented here, have implications in many fields related to seismology including building engineering, mining and exploration, and seismic hazards, all of which are of interest to your readers. Why study needs to be done What was done and what was found Interest to journal’s readers A good cover letter We would also like to suggest the following reviewers for our manuscript… Editor’s name Manuscript title Publication type Recommend reviewers “Must-have” statements
    35. 35. Cover letters “Must-have” statements Not submitted to other journals Source of funding Authors agree on paper/journal Original and unpublished Conflicts of interest Authorship contributions Disclaimers about publication ethics
    36. 36. Cover letters Recommending reviewers Where to find them? From your reading/references, networking at conferences How senior? Aim for mid-level researchers Who to avoid? Collaborators (past 5 years) Researchers from PetroChina International list: 1 or 2 from Asia, 1 or 2 from Europe, and 1 or 2 from North America Have they published in your target journal?
    37. 37. Navigating peer review Section 4
    38. 38. Peer review What reviewers are looking for The study The manuscript  Relevant hypothesis  Good study design  Appropriate methodology  Good data analyses  Valid conclusions  Logical flow of information  Manuscript structure and formatting  Appropriate references  High readability
    39. 39. Peer review Most common revisions Experimental • New experiments • New analyses References • Additional studies • Remove self-citations Writing • Add/remove information • Increase readability
    40. 40. Peer review Respond to every reviewer comment Easy to see changes Refer to line and page numbers Use a different color font Highlight the text Writing response letters Read by the journal editor, not the reviewers
    41. 41. Peer review Dr. Mariano García-Fernández Editor-in-Chief Journal of Seismology 18 August 2014 Dear Dr. García-Fernández, Re: Resubmission of manuscript reference No. WJS-07-5739 Please find attached a revised version of our manuscript originally entitled “Prediction of the largest peak nonlinear seismic response of asymmetric structures under bi-directional excitation,” which we would like to resubmit for consideration for publication in the Journal of Seismology. The reviewer’s comments were highly insightful and enabled us to greatly improve the quality of our manuscript. In the following pages are our point-by-point responses to each of the comments. Revisions in the manuscript are shown as highlighted text. In accordance with the first comment, the title has been revised and the entire manuscript has undergone substantial English editing. We hope that the revisions in the manuscript and our accompanying responses will be sufficient to make our manuscript suitable for publication in the Journal of Seismology. Address editor personally Manuscript ID number Thank reviewers Highlight major changes Writing response letters
    42. 42. Peer review Agreeing with reviewers Agreement Revisions Location Reviewer Comment: In your analysis of the data you have chosen to use a somewhat obscure fitting function (regression). In my opinion, a simple Gaussian function would have sufficed. Moreover, the results would be more instructive and easier to compare to previous results. Response: We agree with the reviewer’s assessment of the analysis. Our tailored function, in its current form, makes it difficult to tell that this measurement constitutes a significant improvement over previously reported values. We describe our new analysis using a Gaussian fitting function in our revised Results section (Page 6, Lines 12–18).
    43. 43. Peer review Reviewer Comment: In your analysis of the data you have chosen to use a somewhat obscure fitting function (regression). In my opinion, a simple Gaussian function would have sufficed. Moreover, the results would be more instructive and easier to compare to previous results. Response: Although a simple Gaussian fit would facilitate comparison with the results of other studies, our tailored function allows for the analysis of the data in terms of the Smith model [Smith et al., 1998]. We have now explained the use of this function and the Smith model in our revised Discussion section (Page 12, Lines 2–6). Evidence Revisions Location Disagreeing with reviewers
    44. 44. Peer review Reviewer comment: Currently, the authors’ conclusion that this model is appropriate for the exploration of shale gas worldwide is inappropriate because they only evaluated the Sichuan basin. The authors should evaluate other basins both in China and in other countries as well. “Unfair” comments Reasons why reviewers might make these comments  Current results are not appropriate for the scope or impact factor of the journal  Reviewer is being “unfair”
    45. 45. Peer review What you should do First, contact the journal editor if you feel reviewer is being unfair  Do the experiments, revise, and resubmit  Withdraw submission and resubmit current manuscript to a journal with a different scope or lower impact factor “Unfair” comments
    46. 46. If rejected, what should you do? Option 1: New submission to the same journal  Fully revise manuscript  Prepare point-by-point responses  Include the original manuscript ID number Option 2: New submission to a different journal  Fully revise manuscript  Reformat according to the author guidelines
    47. 47. Be an effective communicator Your goal should not only to be published, but also to have impact in your field  Choose the best platform to share your research  Logically organize your ideas in your manuscript  Effectively communicate with the journal editor  Successfully navigate peer review
    48. 48. The Springer Author Academy S Free online courses • Publishing a journal article • Preparing a book manuscript • Being an effective peer reviewer
    49. 49. 谢谢! Any questions? 下载完整版PDF讲义 liwenbianji.cn/petrochina Jeffrey Robens: jrobens@edanzgroup.com e.weibo.com/liwenbianji 关注理文编辑新浪微博:理文编辑 blog.sciencenet.cn/u/liwenbianji 关注理文编辑科学网博客:理文编辑
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