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855 collectionanalysis colbytaylor

  1. 1. Running Head: PLEASANT LEA MIDDLE SCHOOL 1 Pleasant Lea Middle School Collection Analysis Erin Colby and Amy Taylor Emporia State University
  2. 2. PLEASANT LEA MIDDLE SCHOOL 2 Introduction Due to the current economic crisis the Lee’s Summit School District (LSSD) has askedall departments to reduce their budgets by 15%. This report was prepared to help the PleasantLea Middle School (PLMS) library make their budgetary decisions. Before making anysuggestions, careful consideration was given to the LSSD Selection Policy, which can be seenbelow.Lee’s Summit R-7 School District Selection Policy Library materials will be selected using the following objectives: 1. Provide materials that will enrich and support the curriculum, taking into consideration the varied interests, abilities and maturity levels of the pupils served. 2. Provide materials that will stimulate growth in factual knowledge, literary appreciation, aesthetic values and ethical standards. 3. Provide background information that will enable students to make intelligent judgments in their daily lives. 4. Provide materials on opposing sides of controversial issues so that young citizens may develop, under guidance, the practice of critical reading and thinking. 5. Provide materials representative of the contributions to our American heritage from the many religious, ethnic and cultural groups. 6. Place principle above personal opinion and reason above prejudice in the selection of materials of the highest quality in order to assure a comprehensive collection appropriate for the users of the library. 7. Use existing special criteria for the selection of all kinds of materials such as videos, CDs, tapes and books, for all subject areas.
  3. 3. PLEASANT LEA MIDDLE SCHOOL 3 8. The general criteria that may be applied to all acquisitions are as follows: ○ Material should have permanent or timely values. ○ Information should be accurate. ○ Material should be presented in a clear manner. ○ Material should be authoritative. ○ Material should have significance. The above-mentioned criteria will also apply to the acceptance of any gift of materials, or to the selection of materials purchased with a monetary gift from an individual or group. Because the selection policy is so closely tied to the curriculum, a considerable amount oftime was spent analyzing the curriculum. Due to the scope of the curriculum and time constraintsthis recommendation will be limited to two core curricular areas for one grade level. 7th gradeLanguage Arts and Social Studies will be analyzed first because these departments havecomplete curriculums that can be accessed online and are heavy library users. Community Analysis A thorough community analysis was done to help determine the best collectiondevelopment plan. The data below demonstrates a predominately middle class community that isboth fiscally and politically conservative and supportive of education. It also reflects acommunity in desperate need of even more education funds. Although Lee’s Summit is anaffluent community, it does not have a large industrial tax-base. Therefore, the district’s budgetis primarily made up of state funds and personal property taxes.
  4. 4. PLEASANT LEA MIDDLE SCHOOL 4City of Lee’s Summit Lee’s Summit West High School opened its doors in 2004 and is the newest high schoolin Lee’s Summit, Missouri. William B. Howard founded Lee’s Summit in 1868. At the time ofits incorporation there were 100 citizens, today the city’s population is approximately 93,000.Although the recent economic downturn has slowed the city’s growth some, the city ismaintaining its focus on improving the business structure. Current projects include therevitalization of downtown and the completion of Summit Fair, a 55,0000- square-foot open-airshopping center. The city has received many honors over the last several years. Including: 2008 BestDowntown Public Improvement Project, 2008s Best Place in Missouri to Raise Kids, 2009National Digital Cities Survey WINNER, and the 2010 Missouri Arts Award for “CreativeCommunity” (City of, 2010)City population Lee’s Summit is the 6th largest city in Missouri. Based on a 2007 census estimate, over43% of the population 25 years and older have a bachelors degree or higher, 96% have a highschool diploma or higher. 64% of the households consist of married couples, whereas 10.6% aresingle parent homes. The population has been steadily increasing since the 1960’s but has slowedsome in the last few years (U.S. Census, 2008).Stakeholders According to Empowering Learners, for rich learning environments to grow it isimportant that SLMS, teachers, administrators, students, and all members of the learningenvironment collaborate (2009, p.10.) The Lee’s Summit School District works diligently tomake sure this happens. A list of several “stakeholder” organizations is below:
  5. 5. PLEASANT LEA MIDDLE SCHOOL 5 ○ Partners in Education – A group of over 250 businesses that work with schools to provide a connection between the business community and classrooms. ○ Citizens Advisory Committee – A group of 40 community members who make recommendations to the Board. ○ Lee’s Summit Educational Foundation – A non- profit organization whose mission is to raise private funds to support the district’s educational initiatives. ○ CSIP Committee - District wide committee consisting of parents, teachers, administrators, and other community members. They write the districts school improvement goals. ○ TEAM Lee’s Summit – A group of teachers, administrators, and classified staff who meet regularly to provide recommendations to the board in regard to staffing, salary, benefits, and working environment. (Lee’s Summit, 2010)District Budget Although the LS school district is considered a premier district in the Greater Kansas Cityarea, it spends the least amount of money per student. This year it won its ninth Distinction inPerformance Award and its third national Magna Award. The community has been generouswhen passing bonds and levies. Since 2004 there have been six bonds or levies on ballots, and allhave passed. However, because Lee’s Summit has little major industry its tax base is small(Phelan, 2009). The recent economic troubles have been devastating for the district, prompting across theboard budget cuts and a reduction of staff through attrition. Next year promises to be worse;therefore the district has put a $.89 levy on the February 2011 ballot (Lee’s Summit, 2010).
  6. 6. PLEASANT LEA MIDDLE SCHOOL 6Table 1Lee’s Summit Budget Summary 2009Tax Rate $5.9347(per $100 assessed valuation)Total Expenditure District Budget $193,161,888(excluding bond funds)Annual operating cost per student enrolled $9,148Teacher starting salary $33,305Teacher average salary $51,172Assessed valuation $1,669,005,047(Lee’s Summit, 2010)School Board The school board consists of eight members, seven of which are elected for three-yearterms. The eighth member is the district superintendent. Of the eight members, one has been onthe board for over ten years and two were elected in the last two years. One member is a retiredLS teacher and four members currently have children who attend LS schools. The board is wellrespected and there is little dissension among the members (Lee’s Summit, 2010). Pleasant Lea Middle SchoolHistory Pleasant Lea Middle School opened in 1971 and an addition was completed in 1973. Theschool was renovated during the summers of 1991, 1992, 1993 and 1999. The latest renovation
  7. 7. PLEASANT LEA MIDDLE SCHOOL 7included a new library. Pleasant Lea Middle and Elementary Schools are named for Dr. PleasantLea, a prominent early settler (Pleasant Lea, 2010). PLMS is the oldest middle in the LSSD and is located in the oldest part of the city. Of thethree middle schools it highest percentage of students on free and reduced lunch and did not meetannual yearly progress in communication arts or math for 2008 or 2009 (Missouri Department,2010).StaffTable 2Pleasant Lea Middle School Staffing Rations 2009Students to classroom teachers 14Students to administrators 290(Missouri Department, 2009)Table 3Pleasant Lea Middle School Certification Status of Teachers 2009Teachers with Regular Certificates 97.3%Temporary or Special Assignment Certificates 1.4%Substitute, Expired or No Certificate 1.4%Classes Taught by Highly Qualified Teachers 97.6%(Missouri Department, 2009)
  8. 8. PLEASANT LEA MIDDLE SCHOOL 8Table 4Pleasant Lea Middle School Years of Experience of Professional Staff 2009Average Year of Experience 12.0(Missouri Department, 2009)Table 5Pleasant Lea Middle School Professional Staff with Advanced Degrees 2009% of Staff with Advanced Degrees 81.7(Missouri Department, 2009)Student DemographicsTable 6Pleasant Lea Middle School Enrollment by Ethnicity 2009Total 871Asian 2.5%Black 12.5%Hispanic 4.1%Indian 0.5%White 80.4%
  9. 9. PLEASANT LEA MIDDLE SCHOOL 9(Missouri Department, 2009)Table 7Pleasant Lea Middle School Student’s Eligible for Free & Reduced Lunch 2009Percent 17.4%Number 149(Missouri Department, 2009)Patron Needs 7th grade students and teachers use the library for research and book checkout. Thetypical research project requires a student to write a paper or create a multi-media project usinginformation they gather from reference books, journals, newspapers, and/or web pages. Teachersare open to students using both print and online resources. Students have access to the librarythroughout the school day and for 20 minutes before school and 20 minutes after. They also haveaccess to all online databases from home. Students use the database frequently at school andfrom home. The library also supports students by providing access to quality, contemporaryyoung adult literature for recreational reading. The LSSD made a commitment to improvingstudent reading through Silent Sustained Reading. Therefore all the libraries, including PLMS,spend a considerable part of their budget on fiction. The lexile range for 7th grade students is735L to 1065L; therefore the librarians attempt to provide a variety of genres in that range.
  10. 10. PLEASANT LEA MIDDLE SCHOOL 10 Pleasant Lea Middle School LibraryStaff The PLMS library has one full-time librarian and one full-time secretary. The librarianhas worked in the library for two years and is currently finishing her library degree. Thesecretary has worked in the library for over 10 years.Facilities A recent renovation to PLMS included the addition of a new library. Therefore thefacilities are new and in great condition. There are approximately 30 computers on the libraryfloor available for student use, a fiction section, and a non-fiction section with reference inter-filed. There are two teaching areas and several quiet spots for reading. Collection Analysis The primary tool used to assess the collection was a collection analysis report generatedby Follett Titlewave.Strengths and Weaknesses There are a lot of strengths to this collection. The collection is large and a substantialamount is up-to-date, the average age of the entire collection is 1997. The non-fiction sectioncomprises about 47% of the entire collection. The average age of the fiction section is 2001.Also, the district has an extensive interlibrary loan program and resource library, which will bediscussed later. One weakness of the collection is that the average age of the non-fiction collection is1997; it should be updated. Also, the Communication Arts and Social Studies dewey areas, whileadequate, were small in comparison to the use they receive. These areas are in need of additionalresources.
  11. 11. PLEASANT LEA MIDDLE SCHOOL 117th grade Communication Arts & Social Studies Curriculum Collection Areas The average age of the language section is 1994, the language/rhetoric section 1989. TheSocial Studies collection’s average age is 1998. Although these sections are no more out of datethan others, they are used much more frequently and deserve a more up to date collection.Therefore a major focus of the collection development budget should be on these areas. The PLMS library collection includes many titles that directly relate to the 7th gradesocial studies and communication arts curriculum. For example, the titles listed below correlatewith the following language and social studies objectives: (a) Ancient Romes contributions toour government and culture, (b) general knowledge and contributions of Early Middle Easterncivilization, (c) develop and apply skills and strategies to the reading process while reading avariety of poems, and (d) various grammar usage rules (LSR7 Seventh Grade, 2009). o Ancient Rome: An interactive History Adventure, Racheal Hannel o Mesopotamia: Iraq in Ancient Times, Peter Chrisp o Painless Grammar, Rebecca Elliott o Pizza, Pigs, and Poetry: How to Write a Poem, Jack PrelutskyLexile Levels Middle school students sometimes have a difficult time finding books that fit theirinterests and skill level. Therefore it is important for the PLMS librarians to choose books thatmeet both of those needs. Lexile levels can be found for some titles in Destiny, the librarycatalog. The average Lexile range for 7th grade students is 735L to 1065L; a random check of avariety of non-fiction titles demonstrated that the PLMS library is fulfilling their obligation.Also, a catalog search for fiction limited by aforementioned lexile range showed 1508 titles.
  12. 12. PLEASANT LEA MIDDLE SCHOOL 12This number seems low, however one must factor in that many records do not include a lexilenumber and therefore do not show up in any search using lexile limitersSubscription Databases PLMS students have access to a variety of online subscription databases. Some wereacquired via the district’s membership to MORENet and the district purchased others. Most aregeneral databases that contain reference, journal and newspaper articles and cover a variety oftopics. However a few deal with more specific topics. A list is below: Academic OneFile Electronic Library General OneFile Info Trac Junior Edition Learning Express NewsBank Popular Magazines Student Resource Center Gold World Book OnlineResource Sharing The LSSD has several ways that librarians can gain access to resource materials that arenot in their library. There is a resource library at the district’s central office, which has anextensive collection. Also, all of the school libraries participate in an ILL program, whichprovide the library with more resource materials.
  13. 13. PLEASANT LEA MIDDLE SCHOOL 13 Action Plan Our action plan consists of five items that we feel will save the library money, maintainthe integrity of the collection and enable the librarian to keep the collection up-to-date even withthe 15% budget cut. Presuming a budget of $25,000, PLMS will need to eliminate $3,750.Limit the purchase of multiple copies to five per title First we will limit the purchase of multiple copies of popular titles to five rather than thenormal 10-15. This will save the library approximately $500, however it will limit the number ofstudents able to read a given book at one time. To combat this problem, we suggest that thelibrarian educate students in using their catalog accounts to place holds and inter-library loanrequests.Review Databases and eliminate one or two which can be accessed via Mid-Continent Our next step is to review the online databases PLMS currently utilizes and cross-reference them with those provided by Mid-Continent Public Library. Mid-Continent allows allLSSD libraries to access their online database via a school library card. Therefore the librariancan eliminate one to two database subscriptions that have comparable information availablethrough Mid-Continent. This will save the library approximately $2000.Move to a 6-year rather than a 5-year rotation for technology replacement Pleasant Lea Middle School currently implements a 5-year technology rotation ofoutdated technology. Extending the rotation by one year, will give the library a savings ofapproximately $2,000. Although the older equipment may cause tasks to take longer and requiremore visits from the district’s technology department, it will have little impact on students.
  14. 14. PLEASANT LEA MIDDLE SCHOOL 14Conduct a Patron Survey to determine areas of focus The students and teachers are the primary patrons of the PLMS library; we feel the PLMSlibrarian can get a better idea of what resources they need and deem valuable by conducting apatron survey. The survey will focus on language arts and social studies needs. From the surveywe hope the PLMS librarian can reallocate money to purchase materials for outdated or underserved areas in that part of the collection.Pay special attention to Dewey areas with the most need based on curriculum Our final recommendation is to create a curriculum map; comparing what is being taughtin the classroom to the resources already in the collection. This will help save money because thelibrarian can focus her attention on those areas of need. Conclusion Pleasant Lea Middle School has a great library with a considerable amount of resourcesavailable for students and teachers to use, if some resources were reallocated the collection couldbe even better. If the PLMS librarian implements these five simple ideas, the library will be ableto save approximately $4,500 and use some of that savings to improve the areas noted in thisreport.
  15. 15. PLEASANT LEA MIDDLE SCHOOL 15 ReferencesAmerican Association of School Librarians. (2009). Empowering learners: guidelines for school library media programs. Chicago, IL: American Association of School Librarians. City of Lees Summit. (2010). City of Lees Summit. Retrieved from http://cityofls.net/Lees Summit R-7 School District. (2010). Retrieved from http://www.leesummit.k12.mo.us/Library media center. (2010). Pleasant Lea Middle School. Retrieved from http://plms.leesummit.k12.mo.us/LSR7 School Board. (2003). Instructional media centers/school libraries: Selection and reconsideration of materials. Retrieved from http://broncos.leesummit.k12.mo.us/boardpolicy.nsf/polid/IIAC-R/$File/IIAC- R.1C.pdf?OpenElementLSR7 Seventh Grade Communication Arts Curriculum Team. (2009). Seventh grade communication arts curriculum guide. Retrieved from http://r7online.leesummit.k12.mo.usLSR7 Seventh Grade Social Studies Curriculum Team. (2009). Seventh grade: Eastern hemisphere. Retrieved from http://r7online.leesummit.k12.mo.usMissouri Department of Elementary and Secondary Education. (2009, December 16). Lee’s Summit RVII Pleasant Lea Middle School 2008-09 school accountability report. Missouri Department of Elementary and Secondary Education. Retrieved from http://dese.mo.gov/planning/profile/building/arsd0480713080.html
  16. 16. PLEASANT LEA MIDDLE SCHOOL 16Phelan, J. (2009, April). Q & A: Questions and answers about the Lees Summit R-7 finances. Our School: Lees Summit R7 School Districts Community Newspaper, pp. 3-8. Retrieved from http://www.leesummit.k12.mo.us/pdf/publications/OurSchools042009.pdfPleasant Lea Middle School. (n.d.). Lees Summit R-7 School District. Retrieved from http://www.leesummit.k12.mo.us/schools/ms/plms.htmU.S. Census Bureau (2008). 2008 American community survey 1-year estimates. Retrieved from http://cityofls.net/Development/Demographics-and-Statistics.aspx