Risk Management in SharePoint Governance

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Most organizations fail to adequately plan for their SharePoint deployments -- they do not understand their business requirements, nor do they assess the risks (or full benefits) of what is being …

Most organizations fail to adequately plan for their SharePoint deployments -- they do not understand their business requirements, nor do they assess the risks (or full benefits) of what is being deployed. This session outlines some risk management best practices as it applies to SharePoint governance planning.

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  • 1. Christian Buckley, Director of Product Evangelism at Axceler• Microsoft MVP for SharePoint Server• Most recently at Microsoft, part of the Microsoft Managed Services team (now Office365-Dedicated) and then Advertising Operations• Prior to Microsoft, was a senior consultant, working in the software, supply chain, and grid technology spaces focusing on collaboration• Co-founded and sold a collaboration software company to Rational Software. At another startup (E2open), helped design, build, and deploy a SharePoint-like collaboration platform (Collaboration Manager), onboarding numerous high-tech manufacturing companies, including Hitachi, Matsushita (Panasonic), and Seagate• Co-authored „Microsoft SharePoint 2010: Creating and Implementing Real-World Projects‟ link (MS Press, March 2012) and 3 books on software configuration management.• Twitter: @buckleyplanet Blog: buckleyplanet.com Email: cbuck@axceler.com
  • 2. Just released from Microsoft PressOrder your copy at http://oreil.ly/qC4loTTackle 10 common business problems with provenSharePoint solutions• Set up a help desk solution to track service requests• Build a modest project management system• Design a scheduling system to manage resources• Create a site to support geographically dispersed teams• Implement a course registration system• Build a learning center with training classes and resources• Design a team blog platform to review content• Create a process to coordinate RFP responses• Set up a FAQ system to help users find answers quickly• Implement a cost-effective contact management system
  • 3. Improving Collaboration since 2007Mission: To enable enterprises to simplify, optimize, andsecure their collaborative platforms Delivered award-winning administration and migration software since 1994, for SharePoint since 2007 Over 2,000 global customersDramatically improve the managementof SharePoint Innovative products that improve security, scalability, reliability, “deployability” Making IT more effective and efficient and lower the total cost of ownershipFocus on solving specific SharePointproblems (Administration & Migration) Coach enterprises on SharePoint best practices Give administrators the most innovative tools available Anticipate customers’ needs Deliver best of breed offerings Stay in lock step with SharePoint development and market trends
  • 4. Governance is about taking action tohelp your organization organize,optimize, and manage your systemsand resources.
  • 5. never staticliving breathing process adaptable needs of your business
  • 6. • SharePoint out of the box is a powerful platform• But many organizations don‟t think they have the time, money, people to spend on planning• The same can be said for governance• The result? o Site sprawl o Unfettered content o Process lawlessness
  • 7. • Central to your governance implementation is understanding and managing the risks involved with your SharePoint environment • Identifying, assessing, and prioritizing risks • Measuring, monitoring, and measuring impacts • Reviewing and modifying your governance strategy based on changing risks and impacts • Creating policies that secure and protect, but are also flexible enough to meet the growing demands of your organization to collaborate
  • 8. Roles and Responsibilities Monitoring and Principles Maintenance Business Governance CultureAlignment Strategy Information Communication Architecture Risk Change Management Management
  • 9. TransferAvoidReduceAccept
  • 10. proactiveanticipate
  • 11. PrioritizingDefiningMeasuring reactive http://bit.ly/WIOerj
  • 12. From Thomas Bahr and Michael Neumann‟s article “8 Ways SharePoint Helps in Enterprise Governance, Risk and Compliance” (http://bit.ly/WIOerj)
  • 13. From Thomas Bahr and Michael Neumann‟s article “8 Ways SharePoint Helps in Enterprise Governance, Risk and Compliance” (http://bit.ly/WIOerj)
  • 14. From Thomas Bahr and Michael Neumann‟s article “8 Ways SharePoint Helps in Enterprise Governance, Risk and Compliance” (http://bit.ly/WIOerj)
  • 15. Identify a governance championClarify roles and responsibilities, and make sure peopleknow what they are signing up forDocument your governance and change managementprocessesClarify and document your information architecture, havea detailed map of your templates, content types,taxonomy and ownership of eachMaintain a list of current risks, make it visibleProvide a list of current and future projects / businessactivities to allow open dialog of potential risks
  • 16. visibility
  • 17. Christian Buckleycbuck@axceler.com+1 425-246-2823@buckleyPLANETwww.buckleyPLANET.comand http://info.axceler.com Order your copy at http://oreil.ly/qC4loT Additional Resources available 8 Ways SharePoint Helps in Enterprise Governance, Risk and Compliance http://bit.ly/WIOerj Developing and Enforcing SharePoint Governance Policies with Axceler ControlPoint http://bit.ly/SJVq8a What to Look for in a SharePoint Management Tool http://bit.ly/l26ida The Five Secrets to Controlling Your SharePoint Environment http://bit.ly/kzdTjZ