How Social and the Cloud Impact Your Governance Strategy

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As organizations look to expand their SharePoint on premises footprint using social, mobile, or cloud based platforms and services, some governance considerations. Presented originally at SharePoint …

As organizations look to expand their SharePoint on premises footprint using social, mobile, or cloud based platforms and services, some governance considerations. Presented originally at SharePoint Saturday Virginia Beach 2013 (#SPSVB)

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  • [Christian]
    [Antonio jump in if have comments on the bullets]
  • [Christian]
  • [Christian]
    [Antonio jump in if have comments on the bullets]
  • [Christian]
  • You can try it, and if you don’t like it, revert back
  • [Antonio]
  • [Antonio]
    [Christian jump in with some reinforcing comments]

    Businesses can collaborate from virtually anywhere
    Access across multiple devices
    Easy user provisioning
    Flexibility for hybrid environments

    Microsoft provides world class hosting and reliability…
    Which allows organizations to avoid overhead of managing your own infrastructure
    Easy to manage and control your environment
    Enterprise grade reliability
    Plan flexibility - One low monthly price for each user
  • [Antonio to kick off…]
  • [Christian to kick off]
    – can start with some of the limitations we’re seeing related to bringing our current customizations into the cloud
    Platform is relatively new
    Talk about “online first” model – how does that impact the cadence in which releases will come to O365 in the future
    Could talk about Yammer integration and what’s happening there
    Parity in the next 12 to 18 months

Transcript

  • 1. Christian Buckley SharePoint MVP Metalogix How Social and the Cloud Impact Your Governance Strategy
  • 2. Two of the biggest disruptors impacting your organization are Social and Cloud. The latest social and cloud solutions are not yet as mature as your other enterprise platforms, and managing them comes with hidden costs and as-yet-foreseen impacts. This session will outline key management and governance fundamentals for social and cloud-based collaboration, and help you to ensure that your systems remain scalable, secure, compliant, and manageable. Share Conference | 2 Main Message
  • 3. • The rise of the social organization • A shift from infrastructure to cloud • Management and governance practices as our collaboration platforms rapidly evolve • Questions • Key Points to Take Home Share Conference | 3 What I’ll Cover
  • 4. Organizations want adoption and engagement
  • 5. The Rise of Social
  • 6. Facebook ≠ enterprise social An Avanade global study of enterprise social collaboration trends, analyzing the habits of 4,000 users and 1,000 IT and business decision-makers in 22 countries, found that • Facebook is twice as popular as SharePoint – 73% to 39% • Facebook is also four times more popular that IBM Open connections (17%) and six times more popular than Salesforce’s Chatter (12%) http://ubm.io/17WDTQs
  • 7. Facebook ≠ enterprise social Of course… Although Facebook is used by 74% of organizations surveyed, organizations put SharePoint and Chatter (tied at 23%) at the top of their list of deployments for the coming year When asked about priorities, Facebook fell to the end of the list http://ubm.io/17WDTQs
  • 8. Small-team collaboration can be fast and effective
  • 9. While large-team collaboration can be sluggish and siloed
  • 10. • They surface data • They provide context • They extend the search experience • They are increasingly being viewed as the way in which people communicate Why are social tools important?
  • 11. Where Social Works Cultural change Executive adoption Business alignment Meaningful measure- ments Alignment with structured collaboration
  • 12. Social is more than just technology – As Microsoft says, its about People, Process and Technology – It’s about solving a business problem – but with an understanding of your cultural needs
  • 13. “Organizational success with social media is fundamentally a leadership and management challenge, not a technology implementation.” The Social Organization, Bradley and McDonald (Gartner)
  • 14. The Advent of the Cloud
  • 15. As SharePoint continues to expand its footprint, companies are demanding flexible architectures to help them better meet internal and external collaboration needs • Reducing costs • Reducing headcount • Doing more with less • Focusing less on traditional IT activities and more on activities that will help drive the business forward Why cloud is important to SharePoint customers
  • 16. 43% $6.1 billion 48% $9 billion Total spend 2012 Estimated growth of enterprise spending on cloud in 2013 Spend estimated in 2013 Growth of enterprise spending on cloud in 2012 According to Gartner:
  • 17. What is driving cloud adoption? Data anytime, anywhere. It’s all about self-service. Bring your own device. Everything is social. Built for the business user, not IT.
  • 18. Risks with the cloud model
  • 19. of workers used an unsanctioned cloud service for document storage in the last 6 months 41% 87% $1.8 of these workers knew their company had policies forbidding such practices (billion) estimated annual cost to remedy the data loss New Mobile Survey Reveals 41% of Employees Are Deliberately Leaking Confidential Data http://onforb.es/18h92Nv
  • 20. Hang On! Let’s talk about some real world scenarios
  • 21. • Office 365 and SharePoint Online • Microsoft’s solution for Cloud based collaboration – Includes SharePoint, Yammer, Exchange, Lync, Office Suite, etc. • Businesses collaborate from virtually anywhere • World-class hosting and reliability • Avoid overhead in managing your own infrastructure Microsoft in the Cloud
  • 22. Infrastructure maintained solely for customer On premises or off Managed by the customer, or by a 3rd party hoster Private Cloud Hybrid Cloud Multiple infrastructure options Both on premises and off premises Management between customer & 3rd party hosters Infrastructure shared by multiple customers Off premises Managed by 3rd party on behalf of customers Public Cloud
  • 23. What about my existing investment in SharePoint? • Most SharePoint deployments have included customizations to meet critical business needs – User Management & Administration – Security and Compliance – Auditing, Reporting, Alerting – User Adoption, Records – Branding, etc… • Consider the business problems you’ve already invested in solving
  • 24. Maturity of many cloud platforms
  • 25. Questions you should ask: What happens with permissions? What are the storage concerns? Am I able to meetmy auditingand compliance requirements? What are my reportingoptions? Is there real-time monitoring? Can I enforce governance policies? How do I manage taxonomy?
  • 26. What is Governance?
  • 27. A 2012 CIO survey by Gartner shows an increasing push in collaboration, analytics, and cloud computing. They predict that by 2016, 20% of CIOs in regulated industries will lose their jobs for failing to implement the discipline of information governance successfully.
  • 28. Governance is not a checklist It’s not something packaged, purchased, and installed over a weekend
  • 29. Governance is about taking action to help your team organize, optimize, and manage your systems and resources.
  • 30. Business Requirements
  • 31. Business Need Service GOVERNANCE Governance is the set of policies, roles, responsibilities, and processes that guide, direct, and control how an organization's business divisions and IT teams cooperate to achieve business goals.
  • 32. Business Need Service GOVERNANCE
  • 33. Everyone wants an easy button
  • 34. The future of SharePoint, Social, and the Cloud
  • 35. • Make governance a priority • Look at your systems holistically (a business view), regardless of where the servers sit (on premises or in the cloud) • Define what policies, procedures, and metrics are needed to manage your environment, and then look at what is possible across your social tools and platforms • Clarify and document your permissions, information architecture, templates, content types, taxonomy -- and ownership of each • Be prepared to regularly iterate on your strategy Best Practices
  • 36. cbuck@Metalogix.com +1 425-246-2823 www.Metalogix.com www.Buckleyplanet.com linkedin.com/in/ChristianBuckley/ facebook.com/buckleyplanet/ @buckleyplanet