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Giving oral presentations: designing slides
 

Giving oral presentations: designing slides

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Supplementary materials giving oral presentations

Supplementary materials giving oral presentations

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    Giving oral presentations: designing slides Giving oral presentations: designing slides Presentation Transcript

    • Supplementary Materials English Language Centre Giving Oral Academic Presentations
    • Activity - Discussion • Discuss with a partner and come up with some guidelines for the use of fonts, colours, and graphics when designing PowerPoint slides for presentations.
    • PowerPoint Presentation Guidelines • The following slides present guidelines for the use of fonts, colours, and graphics when designing PowerPoint slides for presentations.
    • PowerPoint Slides • Highlight key points and / or reinforce what the facilitator is saying. • Should be short and to the point, include only key words and phrases for visual reinforcement.
    • Consistency of Layout • Convey a sense of completeness. • Show headings and logos in the same spot on each frame. • Use the same margins, font type, font size, and colours.
    • Fonts • Font style should be readable. – Recommended fonts: Arial, Tahoma, Veranda • Standardise the font throughout – This presentation is in Tahoma. Do!
    • Font Size Your slides must be readable, even at the back of the room. • This is a good title size – Tahoma 40 point. • A good subtitle or bullet point size Tahoma 32 point • Content text should be no smaller than Tahoma 24 point. • This font size is not recommended for content. Tahoma 12 point.
    • Fonts Don’t! • Don’t Sacrifice Readability for Style. • Don’t Sacrifice Readability for Style. •don’t Sacrifice readability for Style. • Don’t Sacrifice Readability for Style.
    • Caps and Italics • DO NOT USE ALL CAPITAL LETTERS – Makes text hard to read – Conceals acronyms – Denies their use for EMPHASIS • Italics – Used for “quotes” – Used to highlight thoughts or ideas – Used for book, journal, or magazine titles
    • Using a Template • Use a set font and colour scheme. • Different styles are disconcerting to the audience. • Make the audience focus on what you present. •Remember NOT to sacrifice readability for style.
    • Using the Same Background on Each Slide Do!!
    •  Don’t use multiple backgrounds in your presentation.  Changing the style is distracting. Don’t!
    • Colours • Reds and oranges are high-energy but can be difficult to stay focused on. • Greens, blues, and browns are softer, but not as attention grabbing. • Reds and Greens can be difficult to see for those who are colour blind.
    • Avoid These Combinations • Examples: –Green on Blue –Dark Yellow on Green Don’t! –Purple on Blue –Orange on Green –Red on Green
    • Background Colours Remember: Readability! This is a good mix of colours. Readable! This is a good mix of colours. Readable! This is a bad mix of colours. Low contrast. Unreadable! This is a bad mix of colours. Avoid bright colours on white. Unreadable!
    • Graphs and Charts Make sure the audience can read them!
    • Graphs and Charts Can you see what this graph is about? 8
    • Graphs and Charts • Avoid using graphics that are difficult to read. • In the previous example, the bright colours on a white background and the small font make the graph hard to read. • It would be very difficult to see, especially at the back of a room.
    • This graph contains too much information in an unreadable format. Don’t! 10
    • “Readable” Graphs These are examples of “readable” graphs, with nice line widths and good colours. Do!
    • Charts and Graphs 80 70 60 50 40 30 20 10 0 North America Europe Austrailia Don’t! Mode A Mode B Mode C
    • Charts and Graphs 80 70 60 50 40 Mode A Mode B Mode C 30 20 10 Europe North America Australia 0 Do!
    • Charts and Graphs • Look at the previous slide again. • What exactly is the chart about? • What should be put above or underneath the chart to tell the audience what it is about!
    • Charts and Graphs • Remember that a chart / graph should always carry a title which explains what it is about !
    • Title Example of a readable & understandable chart Gross flat production Gross flat production in public and private sectors for the in public and private sectors from years 1987-88 to 1996-97 the years 1988 to 1997 90000 Flat Production 80000 70000 60000 50000 40000 30000 20000 10000 0 88 89 90 91 92 93 94 95 96 97
    • Example of a readable & understandable chart 74 80 % of respondents % of respondents 70 60 50 40 Cross harbour tunnel 48 40 40 30 Eastern harbour tunnel 30 24 30 14 20 10 2 Western harbour tunnel 0 Exhaust gas from vehicles Title Exhaust system in tunnel Excess usage of vehicles Factors leading to serious air pollution
    • Illustrations • Use only when needed, otherwise they become distracters instead of communicators. • Should relate to the message and help make a point. • Ask yourself if it makes the message clearer. • Use simple diagrams – they are great communicators. Do!
    • Limit Each Slide to One Idea • Use Bullet Points to Cover Components of Each Idea.
    • Bullets • Limit each bullet point to only a few words avoid long sentences that go on and on! • Keep each bullet to 1 to 2 lines, 3 at the most. • Limit the number of bullets on a screen to 6, 4 if there is a large title, logo, picture, etc.
    • • To make a slide stand out, change the font, background, or add animation.
    • Limit Animation! • Use the same animation throughout the entire presentation. • Using more than one can be very distracting. – The audience will only see the animation and not the message you’re trying to get across.
    • During the presentation… • YOU are the presenter – DON’T let the media dominate the presentation. • Stand aside – DON’T block the visual ! • Expand on points – Don’t read word for word ! • Remove the slide when not talking about it – DON’T leave it “up” when it’s not needed. GOOD LUCK!!
    • Source Adapted from the website of ARMA International (2013) http://www.arma.org/r1/professionaldevelopment/education/facilitatorresources/pptguidelines (Accessed on 24 August 2013)