Elc2201 Unit 4 Supplementary Materials (Giving Oral Presentations)
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Elc2201 Unit 4 Supplementary Materials (Giving Oral Presentations)

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having effective ppt slides

having effective ppt slides

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    Elc2201 Unit 4 Supplementary Materials (Giving Oral Presentations) Elc2201 Unit 4 Supplementary Materials (Giving Oral Presentations) Presentation Transcript

    • Supplementary Materials ELC 2101 English Communication Skills Unit 4 Giving Oral Academic Presentations
    • Activity - Discussion
      • Discuss with a partner and come
      • up with some guidelines for the use of fonts, colours, and graphics when designing PowerPoint slides for presentations.
    • PowerPoint Presentation Guidelines
      • The following slides present guidelines for the use of fonts, colours, and graphics when designing PowerPoint slides for presentations.
    • PowerPoint Slides
      • Highlight key points and / or reinforce what the facilitator is saying.
      • Should be short and to the point, include only key words and phrases for visual reinforcement.
    • Consistency of Layout
      • Convey a sense of completeness.
      • Show headings and logos in the same spot on each frame.
      • Use the same margins, font type, font size, and colours.
    • Fonts
      • Font style should be readable.
        • Recommended fonts: Arial , Tahoma, Veranda
      • Standardise the font throughout
        • This presentation is in Tahoma .
      Do!
      • This is a good title size –
      • Tahoma 40 point.
      • A good subtitle or bullet point size - Tahoma 32 point
      • Content text should be no smaller than Tahoma 24 point.
      • This font size is not recommended for content. Tahoma 12 point.
      Font Size Your slides must be readable, even at the back of the room.
    • Fonts
      • Don’t Sacrifice Readability for Style.
      • Don’t Sacrifice Readability for Style.
      • Don’t Sacrifice Readability for Style.
      • Don’t Sacrifice Readability for Style.
      Don’t!
    • Caps and Italics
      • DO NOT USE ALL CAPITAL LETTERS
        • Makes text hard to read
        • Conceals acronyms
        • Denies their use for EMPHASIS
      • Italics
        • Used for “ quotes ”
        • Used to highlight thoughts or ideas
        • Used for book, journal, or magazine titles
    • Using a Template
      • Use a set font and colour scheme.
      • Different styles are disconcerting to the audience.
      • Make the audience focus on what you present.
      • Remember NOT to sacrifice readability for style.
    • Using the Same Background on Each Slide Do!!
      • Don ’ t use multiple backgrounds in your presentation.
      • Changing the style is distracting.
      Don’t!
    • C o l ou r s
      • Reds and oranges are high-energy but can be difficult to stay focused on.
      • Greens , blues, and browns are softer, but not as attention grabbing.
      • Reds and Greens can be difficult to see for those who are colour blind.
    • Avoid These Combinations
      • Examples:
        • Green on Blue
        • Dark Yellow on Green
        • Purple on Blue
        • Orange on Green
        • Red on Green
      Don’t!
    • This is a good mix of colours. Readable! Background C o l ou r s Remember: Readability! This is a bad mix of colours. Low contrast. Unreadable! This is a good mix of colours. Readable! This is a bad mix of colours. Avoid bright colours on white. Unreadable!
    • Graphs and Charts Make sure the audience can read them!
    • 8 Graphs and Charts Can you see what this graph is about?
    • Graphs and Charts
      • Avoid using graphics that are difficult to read.
      • In the previous example, the bright colours on a white background and the small font make the graph hard to read.
      • It would be very difficult to see, especially at the back of a room.
    • This graph contains too much information in an unreadable format. 10 Don’t!
    • These are examples of “readable” graphs, with nice line widths and good colours. “ Readable” Graphs Do!
    • Charts and Graphs Don’t!
    • Charts and Graphs 0 10 20 30 40 50 60 70 80 North America Europe Australia Mode A Mode B Mode C Do!
    • Charts and Graphs
      • Look at the previous slide again.
      • What exactly is the chart about?
      • What should be put above or underneath the chart to tell the audience what it is about!
    • Charts and Graphs
      • Remember that a chart / graph should always carry a title which explains what it is about !
    • Example of a readable & understandable chart Gross flat production in public and private sectors from the years 1988 to 1997 Title
    • Example of a readable & understandable chart Factors leading to serious air pollution % of respondents Title
    • Illustrations
      • Use only when needed, otherwise they become distracters instead of communicators.
      • Should relate to the message and help make a point.
      • Ask yourself if it makes the message clearer.
      • Use simple diagrams – they are great communicators.
      Do!
    • Limit Each Slide to One Idea
      • Use Bullet Points to Cover Components of Each Idea.
    • Bullets
      • Limit each bullet point to only a few words - avoid long sentences that go on and on!
      • Keep each bullet to 1 to 2 lines, 3 at the most.
      • Limit the number of bullets on a screen to 6,
      • 4 if there is a large title, logo, picture, etc.
      • To make a slide stand out, change the font, background, or add animation.
      Attention Grabber
    • Limit Animation!
      • Use the same animation throughout the entire presentation.
      • Using more than one can be very distracting.
        • The audience will only see the animation and not the message you’re trying to get across .
    • During the presentation…
      • YOU are the presenter –
      • DON’T let the media dominate the presentation.
      • Stand aside – DON’T block the visual !
      • Expand on points – Don’t read word for word !
      • Remove the slide when not talking about it – DON’T leave it “up” when it’s not needed.
      • GOOD LUCK!!
    • Source
      • Adapted from the website of
      • ARMA International (2008)
      • http://www.arma.org/LearningCenter/Facilitator/uploads/PowerPointGuidelines.ppt
      • (Accessed on 12 April 2008)