Elc2201 Unit 4 Supplementary Materials (Giving Oral Presentations)
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Elc2201 Unit 4 Supplementary Materials (Giving Oral Presentations)

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having effective ppt slides

having effective ppt slides

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Elc2201 Unit 4 Supplementary Materials (Giving Oral Presentations) Elc2201 Unit 4 Supplementary Materials (Giving Oral Presentations) Presentation Transcript

  • Supplementary Materials ELC 2101 English Communication Skills Unit 4 Giving Oral Academic Presentations
  • Activity - Discussion
    • Discuss with a partner and come
    • up with some guidelines for the use of fonts, colours, and graphics when designing PowerPoint slides for presentations.
  • PowerPoint Presentation Guidelines
    • The following slides present guidelines for the use of fonts, colours, and graphics when designing PowerPoint slides for presentations.
  • PowerPoint Slides
    • Highlight key points and / or reinforce what the facilitator is saying.
    • Should be short and to the point, include only key words and phrases for visual reinforcement.
  • Consistency of Layout
    • Convey a sense of completeness.
    • Show headings and logos in the same spot on each frame.
    • Use the same margins, font type, font size, and colours.
  • Fonts
    • Font style should be readable.
      • Recommended fonts: Arial , Tahoma, Veranda
    • Standardise the font throughout
      • This presentation is in Tahoma .
    Do!
    • This is a good title size –
    • Tahoma 40 point.
    • A good subtitle or bullet point size - Tahoma 32 point
    • Content text should be no smaller than Tahoma 24 point.
    • This font size is not recommended for content. Tahoma 12 point.
    Font Size Your slides must be readable, even at the back of the room.
  • Fonts
    • Don’t Sacrifice Readability for Style.
    • Don’t Sacrifice Readability for Style.
    • Don’t Sacrifice Readability for Style.
    • Don’t Sacrifice Readability for Style.
    Don’t!
  • Caps and Italics
    • DO NOT USE ALL CAPITAL LETTERS
      • Makes text hard to read
      • Conceals acronyms
      • Denies their use for EMPHASIS
    • Italics
      • Used for “ quotes ”
      • Used to highlight thoughts or ideas
      • Used for book, journal, or magazine titles
  • Using a Template
    • Use a set font and colour scheme.
    • Different styles are disconcerting to the audience.
    • Make the audience focus on what you present.
    • Remember NOT to sacrifice readability for style.
  • Using the Same Background on Each Slide Do!!
    • Don ’ t use multiple backgrounds in your presentation.
    • Changing the style is distracting.
    Don’t!
  • C o l ou r s
    • Reds and oranges are high-energy but can be difficult to stay focused on.
    • Greens , blues, and browns are softer, but not as attention grabbing.
    • Reds and Greens can be difficult to see for those who are colour blind.
  • Avoid These Combinations
    • Examples:
      • Green on Blue
      • Dark Yellow on Green
      • Purple on Blue
      • Orange on Green
      • Red on Green
    Don’t!
  • This is a good mix of colours. Readable! Background C o l ou r s Remember: Readability! This is a bad mix of colours. Low contrast. Unreadable! This is a good mix of colours. Readable! This is a bad mix of colours. Avoid bright colours on white. Unreadable!
  • Graphs and Charts Make sure the audience can read them!
  • 8 Graphs and Charts Can you see what this graph is about?
  • Graphs and Charts
    • Avoid using graphics that are difficult to read.
    • In the previous example, the bright colours on a white background and the small font make the graph hard to read.
    • It would be very difficult to see, especially at the back of a room.
  • This graph contains too much information in an unreadable format. 10 Don’t!
  • These are examples of “readable” graphs, with nice line widths and good colours. “ Readable” Graphs Do!
  • Charts and Graphs Don’t!
  • Charts and Graphs 0 10 20 30 40 50 60 70 80 North America Europe Australia Mode A Mode B Mode C Do!
  • Charts and Graphs
    • Look at the previous slide again.
    • What exactly is the chart about?
    • What should be put above or underneath the chart to tell the audience what it is about!
  • Charts and Graphs
    • Remember that a chart / graph should always carry a title which explains what it is about !
  • Example of a readable & understandable chart Gross flat production in public and private sectors from the years 1988 to 1997 Title
  • Example of a readable & understandable chart Factors leading to serious air pollution % of respondents Title
  • Illustrations
    • Use only when needed, otherwise they become distracters instead of communicators.
    • Should relate to the message and help make a point.
    • Ask yourself if it makes the message clearer.
    • Use simple diagrams – they are great communicators.
    Do!
  • Limit Each Slide to One Idea
    • Use Bullet Points to Cover Components of Each Idea.
  • Bullets
    • Limit each bullet point to only a few words - avoid long sentences that go on and on!
    • Keep each bullet to 1 to 2 lines, 3 at the most.
    • Limit the number of bullets on a screen to 6,
    • 4 if there is a large title, logo, picture, etc.
    • To make a slide stand out, change the font, background, or add animation.
    Attention Grabber
  • Limit Animation!
    • Use the same animation throughout the entire presentation.
    • Using more than one can be very distracting.
      • The audience will only see the animation and not the message you’re trying to get across .
  • During the presentation…
    • YOU are the presenter –
    • DON’T let the media dominate the presentation.
    • Stand aside – DON’T block the visual !
    • Expand on points – Don’t read word for word !
    • Remove the slide when not talking about it – DON’T leave it “up” when it’s not needed.
    • GOOD LUCK!!
  • Source
    • Adapted from the website of
    • ARMA International (2008)
    • http://www.arma.org/LearningCenter/Facilitator/uploads/PowerPointGuidelines.ppt
    • (Accessed on 12 April 2008)