Slide objectiveLet’s talk about some of the communication challenges. StoriesMultitude of devices: 10 years ago, connected workers had a PC, possibly a bulky laptop, possibly a mobile phone (Motorola StarTAC, anyone?), and dial-up Internet. Today, we have smartphones, IP phones, slates, tablets, laptops, desktops, and netbooks, and people want access to email and business information from anywhere, on any device. Information explosion: In the next decade, mankind’s data will increase 44 times(reference at bottom), while the number of IT professionals will grow by only 1.4 times. At a certain point, worker productivity is hampered by too much information. Workers need smart ways to deal with information so that they can find what they need in the flood of data. In fact, in the next year alone, there will be more data generated than in all of mankind’s history, and it is all in your inbox. Compliance necessities: Some of that information is intellectual property, some is business-critical data, some of it is personally identifiable information. Managing this is a challenging and complex task. Every year since 1995 has been deemed by some analyst or press figure the “Year of Compliance.” The reality is that many organizations put it off or do the minimum required by law or industry regulation. Organizations have to figure out how to take this incredible quantity of information moving at unprecedented velocity to more places and people than ever before—and keep it safe and secure. Multigenerational workforce:In 2012, there will be one Baby Boomer for every working-age person in the developed world. The Millennial generation is the first generation that has grown up immersed in connected technology. In the 2016 U.S. presidential election, the voting majority will be Generation Y. Organizations that want to recruit the best and brightest of this generation need to provide technology that helps them reach their goals—just as they are accustomed to from their consumer experiences. At the same time, the workforce is diverse. You need to have technology that enables people to get work done no matter what their comfort level. Things are moving at a fast pace. Many organizations feel overwhelmed when thinking about the future of messaging. the new Exchange will continue to help solve business needs and an innovative and smart manner. More data pointsInformation explosion:Wikipedia estimates that in 2010, humans will have 1.2 zettabytes (or 1.2 billion terabytes) of information (50 Libraries of Congress), and the rate at which we create information continues to accelerate. Time spent by Gen Y on email per week (eMarketer with Accenture):India: 6.5 hours Canada: 6.3 hours Brazil: 5.2 hours Italy: 4.4 hoursGermany: 4.1 hoursNetherlands: 3.6 hoursAustralia: 3.4 hoursFrance: 2.5 hours Time spent by Gen Y on Instant Messenger per week (eMarketer with Accenture):Brazil: 6.2 hours Italy: 5.2 hours India: 3.3 hours Canada: 2.6 hoursFrance: 2.3 hoursAustralia: 1.6 hoursGermany: 0.9 hoursNetherlands: 0.5 hours 55 percent of students surveyed by Youth Trends said they had a smartphone. One year earlier, just 26 percent did. Time spent by Gen Y on email per week (eMarketer with Accenture):India: 6.5 hours Canada: 6.3 hours Brazil: 5.2 hours Italy: 4.4 hoursGermany: 4.1 hoursNetherlands: 3.6 hoursAustralia: 3.4 hoursFrance: 2.5 hours Time spent by Gen Y on Instant Messenger per week (eMarketer with Accenture):Brazil: 6.2 hours Italy: 5.2 hours India: 3.3 hours Reference Notes:Information Explosion:http://www.itpro.co.uk/622942/idc-data-explosion-goes-into-the-zettabytes http://www.emc.com/collateral/demos/microsites/emc-digital-universe-2011/index.htm
Devices:Fast and fluid experience with touch, pen, mouse & keyboardImmersive touch-optimized Windows 8 appsSupport for Mobile DevicesCloud:Office - on demand, roaming & up-to-dateNew cloud app development modelEnterprise-grade reliability and standardsSocial:Newsfeeds & microblogging, extend with YammerPervasive social capabilities across OfficeMultiparty HD video & Skype federationControl:DLP, data retention & unified eDiscoveryReimagined deployment model for Office appsCommon management experience across Office 365
No matter what journey you’re on, we have a path and destination for you. This journey starts on-premises where we have flexible and simple options to deploy large low cost mailboxes on efficient storage of your choosing and help keep your system highly available for your organization.However, nearly every IT organization is investigating cloud-based services. By leveraging the power of the cloud in the right way, organizations can reduce their IT costs and shift time from maintenance to value-adding activities. Email is one of the leading workloads that organizations are moving to the cloud. Exchange Online provides powerful features and we have evolved what we have built in Exchange 2010 and that we already manage millions of users on. Many of you have already made the decision to move to the cloud and would like to do so quickly, perhaps to retire aging servers or storage hardware.You can do so with a fast path to the cloud in order to realize the cost, resource and efficiency benefits Exchange Online gives you, with built-in high availability and redundancy. We have migration tools that can move you to the cloud quickly – whether that’s over night, over a weekend or over a relatively short period of time for your organization. Some of you wish to maximize existing investments, work on updating LOB applications and adhere to business timeframe considerations so you want to progress to the cloud on your terms while allowing your users to continue to be productive. You can get the best of both worlds with an Exchange hybrid deployment which combines both on-premises and online with the capabilities you would expect from Exchange. When you consider cloud vs. on-premises deployments, the choice isn’t an either/or choice. You can maintain a hybrid deployment for as long as your business needs it. You can maintain mailboxes on-premises while you can scale your environment with mailboxes in Exchange Online– for example, providing email services to subsidiaries, retail outlets, field sales and production departments that haven’t had email services before. Or you can use Exchange Online to handle mergers and acquisitions. With Exchange in your environments, you can move mailboxes back and forth between on-premises and Exchange Online if requirements and needs change. And if/when you decide to move all of your mailboxes to the cloud, you can easily do so on your terms and within your timeframe.
Slide objectiveCommunicate that the new Exchange can help organizations and users be more productive by providing them intuitiveand powerful way to access their Inbox.Talking pointsExceed the expectations of the current and next generation of workers with a clean, professional user experience. The design will allow for incredible accessibility across devices allowing you to always stay up to date on not only your email but your projects as well.Animations show just how thoughtful the design is. Even little details like zooming into a calendar as the view changes from a month to a week. the new Exchange will enable you to coauthor a document stored in SharePoint from Outlook via Site Mailboxes. Enabling users to work they way they are most comfortable enables them to be more efficient and productive, while retaining important company information in SharePoint.Streamlined user interface put content first to help you stay on taskThe new Exchange will enable you to coauthor a document stored in SharePoint from Outlook via Site Mailboxes. Enabling users to work they way they are most comfortable enables them to be more efficient and productive, while retaining important company information in SharePoint.Action at your fingertips with Quick Actions, Peeks and Inline ReplyDrag and Drop items across folders, mailboxes, and archives to ensure users stay productiveStories:Think about how you manage Outlook today.
Slide objectiveThere is a wealth of data in your inbox. Then there is data in other applications that relates to this data. the new Exchange puts it together in a useable and manageable way.StoryThink about how your current workflow when you have a new business contact/partner/client, etc., say Bob@externalcompany.com. You usually only have an email address with a name associated to it, perhaps a little more context if you email various sources. Prior to your meeting, it would be great to know details about his insights and perhaps some of the company’s past history. This will help gauge the correct level of presentation. With the new Exchange, your admin (or you if they desire), can install a CRM application directly into Outlook and OWA so you get this information in context. The information exists, and it is right in front of you. the new Exchange helps you make it usable. We can make that experience better and give the developer and partner community a chance to promote/sell this. Talking pointsExtend browser-based, singlesign-on simplicity for multiple applications.Use extensions to create an integrated, customized experience that brings all the apps people need together in one place.Give users access to the right applications with privacy and deployment scopes so that you can give people precisely the functionality they need without added risk.
In the new Exchange, the DLP features will support major regulatory requirements out of the box, including PCI DSS.It will also be extensible, allowing admins to install specific templates offered by security partners. For example, a DLP template built by a partner for the German market would take action on email that includes German driver’s license numbers.Provide granular information about corporate policies at the right time, while not getting in the way of doing business Talking points Exchange gives you the control to manage compliance in order to meet your business and regulatory needs.The goal is to help you with accidental data loss. Detect sensitive data before it is sent with built-in templates that filter mail content for PCI DSS, GLBA, and other regulations. Import DLP policy templates from top security partners or build your own.Today, it is important to help users do the right thing in a complex world of compliance. Education for usersDLP is built upon transport rules (v3). While it was possible to do in Exchange Server 2010 or Exchange Online, now it is packaged, and with reporting/charts/classifications, and it is out of the box Stories When was the last time you saw the employee handbook with all of the regulations on what you were and weren’t supposed to do?. Most people aren’t malicious, but they aren’t educated. More infoClassificationScanning will examine both message contents and attachmentsOut-of-the-box classification rules work to detect common types of sensitive data. Actions are built in today (in transport rules). We are adding deep analysis (content inspection)Policy engineWell-defined entities (e.g., CC#, SSN) Probabilistic techniques for fuzzy matches (e.g., SOX, medical terms) RSA partnershipDLP policy template: Logical grouping of classification rules, transport rules, and reporting to achieve an objectiveThere will be several templates in the box.PII, financial, healthcare (for the type of healthcare issues that HR would deal with. We are not building templates for hospitals, though we enable partners to do that through our extensibility story)U.S. and Europe Custom classification rulesFingerprinting for org. documents that share common characteristics (e.g., 1040 form) Custom regex and keyword matchesOffice document metadata ExtensibilityClassification rules: Open format for classification rule schemaISVs create new packages of classification rules, transport rules, and reporting for specific regulations ActionsBuilt on Exchange Transport Rules; has same actions availableSupports discovery phase of compliance: two clicks to start monitoring sensitive information IW ExperienceContextual education for information workers Detect sensitive data in email before it is sentText is customizable by admins from Exchange Admin Center
SituationWith the explosive growth of compliance requirements both inside and outside organizations, compliance has become everyone’s responsibility. Neither the IT department nor the legal and compliance departments can keep tabs on all of the information that is exchanged in the ordinary course of business. Organizations need tools that enable self-service and automated compliance wherever possible. Talking pointsThere is a solid partnership between the teams. We all work together now.Perform unified searches regardless of document type or location, across Exchange, SharePoint, Lync, and file shares.Search and view content by project, legal matter, or business context.Save money when there is a litigation need by producing results quickly and efficiently.Provide native safety for messaging content.This is an evolution of our compliance (v3) and search infrastructure (FAST)Data stays where it lives (In-Place) where it has the most relevance.
The Exchange Administration Center is supported by Role-Based Access Control or RBAC. RBAC Assigns permissions to specific operations with meaning in the organization. RBAC defines who can do what … and where.RBAC was introduced in Exchange 2010 and replaces the permissions model in previous versions of ExchangeThe RBAC authorization model is centered on the concept of Role Assignment. A role assignment defines exactly who (a user or a group) can do what, and where (what objects) they can do it to. Your role is defined by what you do – it’s an action or verb oriented world.This is a very different model from the AD ACL Model which hinged around the Where. Where: Scopes can be filter or OU based; all scopes grant access to included objects; exclusive scopes prevent non-holders access to included objects.Role groups define high level job functionsEnd user role assignment policies for self-serviceAssign ask, action or feature-based permissionsDelegate multiple rolesLimit the scope of the role assignment, e.g. “Legal Department” or “Asia Offices”
Ms discovery days the new exchange - overview_dpa_juris smits
Remain in control, online, Do more, Keep the and on-premises on any device organization safeExchange enables you to tailor your Exchange helps your users be more Exchange keeps your organization safe bysolution based on your unique needs productive by helping them manage enabling you to protect businessand ensures your communications are increasing volumes of communications and sensitivealways available while you remain in communications across multiple information and to meet internal andcontrol; on your own terms— devices and work together more regulatory compliance requirements.online, on-premises, or a hybrid of the effectively as teams.two.