Coordination and Planning in your library and beyondGrants Librarianship SessionSpecial Libraries Association 2010 Annual ConferenceJune 16, 2010 Elizabeth Brown Scholarly Communications and Library Grants Officer Binghamton University Libraries http://www.calvin.edu/admin/provost/grants/writing/crafting.htm http://vcia.illinois.edu/FoundationRelations/resources/proposals.html http://www.flir.com/cvs/americas/en/lawenforcement/grants/tips/
My role – Library Grants Officer Library grant types, components, projects Funding Sources Connecting Ideas to Programs and Funding Project and Application Roles Housekeeping, Planning, Documentation Observations/Conclusions
Oversee the Libraries’ grant writing, planning, and reporting activities. Grant applications planning Serve as primary writer Coordinate the submission of applications Submit follow-up reports from administered grants. Work with staff to develop grant budgets and submit budget updates on grant activities. Act as a liaison between the Libraries and the University’s Division of Research.
Announcement or invitation Preparation and submission Review and notification Project commences (if funded) Project review, status and final reports Renewal, resubmission, or project funding ends
Operating Grants operating expenses (utilities, etc.) Capital Equipment Grants building, renovations Endowment Grants Special Projects Grants
Digitizing collections Cataloging digitized materials Program grants to host symposia and conferences Explore new technologies and services Data and support for the research process http://msnbcmedia2.msn.com/j/msnbc/Components/Photos/050616/050616_digitalBooks_hmed_3p.hmedium.jpg
US Government (Federal) State Government* Private Foundations Non-Profit Organizations Corporations
Institute of Museum and Library Services (IMLS) National Historical Publications and Records Commission (NHPRC) National Endowment for the Humanities (NEH) National Endowment for the Arts (NEA) Save Americas Treasures (SAT) National Science Foundation (NSF)
The Ford Foundation The Rockefeller Foundation The Andrew W. Mellon Foundation The Samuel H. Kress Foundation The Link Foundation The Robert W. Woodruff Foundation Open Society Institute (OSI) Council on Library Resources (CLIR)
Executive Summary Grant Narrative Statement of the Problem/Need Goals/Objectives/Outcomes Methodology/Work Plan/Project Plan Staff/ Principal Investigators (PIs) Evaluation / Assessment Sustainability Project Budget Supporting Documentation
Do you have a good idea executed well? Clarity Completeness Internal Consistency External Consistency
Compile ideas from staff Organize them (spreadsheet) Keep track of upcoming dates (online calendar) Monitor funding announcements Discuss priorities, direction with senior administration (Director) Ongoing process http://www.dada-companion.com/duchamp/images/272px-duchamp_greenbox.jpg
Editor Writer Budget and financial details Follow, interpret directions Tracking (nagging) staff Coach and mentor Wider perspective
Annual Activity Report Annual Action Plan (flexibility) Project Ideas and Collections list Regular updates to library administrative staff Archive for applications and documentation from projects
Lots of components/roles to juggle Guidance from senior administration is essential Grant writing requires more transparency in your organization and workflow Work is deadline-driven Difficult to quickly produce a lot of output
John M. Meador, Jr., Director of Libraries The Foundation Center, NYC Tom Clareson Program Director for New Initiatives, PALINET Senior Consultant for New Initiatives, LYRASIS Binghamton University Division of Research
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