P L N 07 B O1 D Moore Organizational Performance Improvement

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    P L N 07 B O1 D Moore Organizational Performance Improvement - Presentation Transcript

    1. Naval Aviation Enterprise Continuous Improvement Excellence Dale L. Moore NAVAIR AIRSpeed Deputy Corporate Deployment Champion 17-19 April, 2007
    2. “We cannot solve our current problems with the same level of thinking that created them” f i i ” Albert Einstein
    3. Business Models Are Critical to Enterprise Performance • Are we thinking at the 50 ft 500 ft 50 000 ft or 500 000 ft ft, ft, 50,000 ft, 500,000 view? • Who are our Customers? Suppliers? • What do Customers want? What do Suppliers need? • How can we architect for system-level performance? • What are the critical elements to Organizational Excellence? • How do we synergize the critical links to organizational & enterprise level enterprise-level excellence? • What does Organizational Excellence “Nirvana” Look Like?
    4. Value-Add Cycle of Continuous Improvement INNOVATION & CREATIVITY 1. DATA 7. METRICS 2. INFORMATION PRODUCTIVITY 6. TECHNOLOGY 3. EXPERIENCE 5. PROCESSES 4. KNOWLEDGE LEADERSHIP STRATEGY METHODOLOGIES & TOOLS LEARNING & COLLABORATIVE PROBLEM SOLVING
    5. Value-Add Cycle of Continuous Improvement Innovation & Creativity: Connect the Dots, Relate & Re-Apply Re Apply Innovation is critical to everything: 1. 1 how we collect data and what data we collect collect, 2. how we analyze and integrate data and information, 3. how we gain critical experience, 4. how we expand our knowledge, 5. how we create and institutionalize our future state processes, 6. how we apply and leverage breakthrough technologies, 7. how we replicate and maximize returns on our results, 8. how we collect and analyze our metrics, and 9. how we continuously assess metrics to improve the relevance and impact of the data we collect, and the quality and returns of the Value-Add Cycle of Continuous Improvement.
    6. Value-Add Cycle of Continuous Improvement • Data: Without high quality data systems, our ability to properly focus and apply continuous improvement is severely limited. • Information: Our ability to generate, filter and leverage the right information is an essential component for effective continuous improvement. • Experience: Complex decisions, plans and strategies often rely on a foundation of experience from multiple experts in their fields, providing key inputs which can then be synthesized into optimum, integrated solutions with all aspects and risks fully considered – leading to dramatic reductions in waste and costly rework. • Processes: The application of process improvement, standardization and re-use enables extraordinary systemic improvements in efficiency and effectiveness to occur in a methodical, well-disciplined and synergistic manner. • Technologies: Broad awareness and understanding of available technologies, their benefits, readiness/risks, costs and applicability to the Navy environment is a catalyst for success.
    7. Value-Add Cycle of Continuous Improvement • Metrics: Provide the critical insight to effectively manage, plan and continuously improve the Sea Enterprise • Leadership/Strategies: Leaders must excel in developing strategies to achieve excellence in productivity, quality and effectiveness - continuously improving and seeking operational perfection and organizational optimization optimization. • Methodologies & Tools – Proactive identification and alleviation of system level constraints to system-level enable the system’s performance to meet customer requirements. – Mental models enable complexity to be simplified so that p y p improvements can be identified and more effectively instituted. • Learning: Application of knowledge and expertise through robust knowledge networks and knowledge communities to create new knowledge and apply that knowledge to maximum effect – an effects-based approach.
    8. Value Proposition Achieving NAE Entitlement: Minimizing Costs and Maximizing Value Added through the Methodical Application of enabling Knowledge, Productivity Tools & Technology Application Maximize Value-Added Capabilities & Capacities Productivity = y CVA Output = f(KnowledgeM, ProcessesP TechnologyN,) p ( g gy ) Total Costs f(# of WYs, Rates, Inventory) Minimize Non Value-Added & Value-Added Value Added Costs Where: M = Sum of Intellectual Capital Value Added Enhancements (ex. # trained X courses) N = Sum of Technology Value Added Transitions/Replications (ex. Projects X Pgms) P = Sum of Completed AIRSpeed Projects/Replications Value Added WY Capacities Replication/Leverage Multipliers: Total Workforce (NAVAIR = 37,000) Total A/C (~4000, Total T/M/S) Internal/External Science and Technology Investment (MAJOR $)
    9. Dependencies Depends On Knowledge Training OJT Recruiting Networks Collaboration Experience Exposure
    10. “Knowledge i the experience, concepts, b li f or “K l d is h i beliefs, information that is communicated and shared” - Verna Allee “The only thing that gives an organization a competitive edge – th only thi that is sustainable – i what it d the l thing th t i t i bl is h t knows, how it uses what it knows, and how fast it can know something new! g - Laurence Prusak Renewing knowledge is the key to competitive advantage Verna Allee
    11. The Knowledge Continuum WISDOM Increasing Organizational Perspective, Knowledge, UNDERSTANDING Comprehension, and Mastery KNOWLEDGE INFORMATION DATA The question becomes: How do we maximize organizational “wisdom” across the continuum of the leadership, management, and technical operations?
    12. “Knowledge networks are now so critical for the success g of the enterprise that we are beginning to rethink the basic concept of the value chain in business. We are evolving to value networks of tightly interdependent exchanges of goods and services, knowledge and exchanges of intangible value and benefits” “The key elements of a knowledge culture are a climate of trust and openness in an environment where constant learning and experimentation are highly valued, l i d i t ti hi hl l d appreciated and supported” “Trust in relationships determines the bandwidth of knowledge exchange and the extent of value creation potential” g
    13. Strategic Organizational Networks Agile/Flexible Organization Typical Organization Local Reach Local and Non-Local Reach Closed Network Entrepreneurial/Open Network • Low Performance • High Performance • Few independent sources of info • Many independent sources of info •“Effective size” is smaller • Increased opportunities • Little Diversity (more homogeneous) •“Effective size” is greater • Dense Internal Flows • Greater Diversity • External plus Internal Flows Krebs, Knetmap.com
    14. Knowledge Flow Assessment via Social Network Analysis Knowledge Social Capital Knowledge Clumps Knowledge Flow Social Network Analysis Knowledge Flow “Flow” Measurement Organizational Knowledge Creation via Learning Exchange & Combination Intellectual Capital
    15. Social Network Analysis y The “As-Is” Current State The “To-Be” Future State Diagnosing the Flow of Critical Knowledge Improving the Flow of Critical Knowledge Group Leader Group Leader Team Leader Team Leader Team Leader Team Leader Organization A Organization A Team Leader Team Leader Organization B Organization B Organization C Organization C LEGEND Existing One-Way Knowledge Flow Existing Two-Way “Weak” Knowledge Flow Existing Two Way “Strong” Knowledge Flow Two-Way Strong New Two-Way “Weak” Knowledge Flow New Two-Way “Strong” Knowledge Flow
    16. Dependencies Depends On Processes # of Projects $/Project Realization $/P j t R li ti Cultural Transformation Institutionalization Replication Information Mgmt Resources Methodologies/Tools Project Mgmt/Execution Engagement E t Alignment Controls
    17. Common Process Design Issues Unclear/Undefined Responsibilities & Lack of Performance “Checklist” Expectations Measures/Tollgates Poor Understanding Poorly Documented/ of Customer Defined Procedures RQMTS Feedback Loop Emphasis on METRICS Correction vice Prevention REVIEW/ DECISION INPUTS POINTS TASK APPROVAL OUTPUTS POINTS METRICS Scope is not TASK Inadequate Focus clearly defined/ on critical objectives bounded Duplicated Excess Complexity: Nonvalue Added External Dependencies/ Activities Lack of Standardization activities vice Undefined Linkages & Reuse euse CVA Charles Cobb; Enterprise Process mapping
    18. Current State Value-Stream Map Visualizing Product, Process, Information, & Financial Flows Control Point Supplier Customer Process Process Process Process Step 1 Step 2 Step 3 Step 4 Resources 5 3 2 1 Total Lead Time y 3 days 5 days y 7 days y 2 days y Value Add Time 3 hours 7 hours 4 hours 1.5 hours Work in Process 20 18 14 7 Quality 90% 80% 50% 75%
    19. Critical Acquisition Knowledge-based Flows & Nodes RQMTS, FUNDS, STRATEGY ALIGNMENT OPNAV SYS RQMTS ASN POLICY SYS RQMTS BUDGETING/ PEO FLEET TECH FUNDS RQMTS MS SYSTEMS DECISIONS SYS RQMTS TECH LIMITED CONNECTIVITY/ PMA RQMTS INTEREST FUNDS/ BUDGETING/ S&T FUNDS INFRASTRUCTURE Competencies NEW & INNOVATIVE TECHNICAL SOLUTIONS PRODUCTS LOOP TECHNICAL RQMTS S&T Q S S& RQMTS & EXECUTION MGMT FLOWDOWN Industry
    20. The “HICVS” View Acquisition High Impact Core Value Stream OUTPUT METRICS: INPUTS • PRODUCT(s) CONCEPT & • COST • RQMTS SYSTEM DEVELOPMENT PRODUCTION & OPERATIONS & TECHNOLOGY • CYCLE TIME • BUDGET & DEMONSTRATION DEPLOYMENT SUPPORT DEVELOPMENT • QUALITY • AP S&T Innovation • SAFETY Strategic Data Analysis FC CFT Pilots & Roadmap EVM, HICVS, StrategicThrusts Thrust Areas S&T, SCM, T&E BOD HICVS EVM S&T T&E BOD ERP SCM PR-09/IWP ABC EVM PR-09/IWP PR 09/IWP S&T HICVS S&T EVM HICVS EVM ERP SCM ABC Identified Processes to “Improve,” “Replicate” and “Control”
    21. Analysis Revealed 4 Key Focus Areas
    22. Continuous Organizational Improvement The Consequences of: Little’s Law*, Organizational Complexity & Non Value-Added Time Constraints vs. the Power of Early Planning, Architecture and Socialization Ineffective “Premature” Launch “As-Is” Original ECD vs. Actual Completion w/o Adequate Planning, Architecture & Socialization Checkpoint/ Review/Test Scenario A The Typical yp NVA “As-Is” Major Rework Loop Costs Develop Tollgate Checklist Effective “Mature” Launch w/Planning, g, Scenario B Architecture & Planning/ Socialization in place The “To-Be” Coordination/ Design Cycle Insert Tollgate Incremental w/Checklist Improvement Loop Savings 0 Time/Effort (Labor Hour and/or Cycle Time) *Too Much Work In Progress Driving: Premature Launch, Cycle Time & NVA Costs
    23. HICVS Observations • Some Variation of Top Level HICVS (Limited Sample) • Variation below Top Level Processes Potentially High (PMAs/IPTs) • Greater Need for Standardization & Sharing of Best Practices • Lack of Awareness re. ACQ Best Practice Documentation/Templates • Need for improved HICVS Process Integration, Metrics & Coordination • Need f d fi d N d for defined HICVS V l St Value Stream M Mgrs & RACI • Need for Single Process Owners & Common Process Taxonomy • Need Improved Agility to Adapt to Externally-induced Variation • Need for Enterprise-level Process Map & Documentation Repository • Need for Industry-focused HICVS Involvement
    24. HICVS Productivity Improvement Process Project Benefit/ Approved Project Prioritized HICVS/ Portfolios Effort Execution Execution Thrust (BB/GB/Kaizen) Assessment Roadmaps AIRSpeed AIRS d Areas Project D B Strategic Project E Integrated Thrust Project P j t Area 1 C Analysis Project O E R M Project Strategic B E P Project HICVS SCM Thrust Th S Area 2 O ERP PR09 Project U ABC IWP S Project L EVM S&T I E Project B T T&E BOD PEO/PMA T Project S Input Data Get-Well I Pilots O Project Project N E HICVS Replicate Successes Configuration Control Codify, C t l Train C dif Control & T i Process Updates
    25. NAE HICVS MULTI-GENERATIONAL PLAN (DRAFT MGPP) INPUTS PROCESS OUTPUTS Baseline HICVS Map ACQ CPI Foundation VOS, VOC, VOB, VOP SME KKnowledge l d Cost of NAE Initial Strategic Focus Areas (Y’s) EVM Specific HICVS Maps & X-PEO/Competency Collaboration IWP ERP ABC PEO/PMA/IPT Variation Analysis y HICVS Complexity VSM & Priority Opportunity Identification iGrafx Process Models/Simulation Devmt ID HICVS Mgrs* HICVS RACI LSS DMS HICVS Alignment NAE BOD ID HICVS Metrics & Goals HICVS Mgmt Alignment N-ERP ID Process Taxonomy Updated ABC Taxonomy ABC Taxonomy IWP ID Process Owners Process Owner RACI TPTK ID Process Metrics & Goals Process Mgmt & Alignment DMS for S&T Projects Prototype ACQ I Input Priority Focus Areas t P i it F A HICVS CVSM + ONR/OPNAV/ASN DMS for Acquisition Prototype iGrafx Simulation Recommendations HICVS CVSM + FRC NAE-wide Fleet Support Focus Areas DMS for Acquisition/S&T Programs Replication HICVS CVSM + Industry** NAE Extended Enterprise CPI Framework *Est. Council of Value Stream Mgrs for CPI ** Est. Industry-wide CPI Forum
    26. Importance of Multi-Strata Continuous Process Improvement Strategic Enterprise Value Chain: Enterprise-level Opportunities Impact Levers • Linkage to customers (feedback loops) $100 M $100 M • Strategic, policy, mission, organizational and process ering alignment and clarity omposition & Tactical Cluste $100 M • C lt Culture change / momentum h t • Requirements definition Operational High Impact Core Value Streams: Impact Levers Cultural Transformation, Standardization & Replication T • Step change improvement in business performance • Reduce complexity, variation $10M $10M $10M and increase efficiency • Organizational alignment ( (Value chain stakeholders) ) Strategic Deco $10M $10M $10M Tactical Project ID & Selection: j Project-level Benefits Impact Levers S $250K $250K $250K • Multiple tactical projects • Quality $250K $250K $250K $250K • Speed $250K $250K $250K • Cost $250K $250K $250K $250K • D Department productivity t t d ti it • Interdepartmental communication
    27. Dependencies Depends On Technology S&T Access S&T Readiness S&T Applicability S&T Resources/Costs Transition Resources PMA/Fleet Interest Replicability R.O.I ROI Capability Alignment NAE Value-Added
    28. Dependencies Depends On Workyears Demand Process Cycle Times # of Processes # of Platforms # of Major Events # & Extent of Requirements Administration/Mgmt Variation, Variation Rework & Quality
    29. Dependencies Depends On Rates # of Direct Workyears # of Indirect Workyears EOB, NCWF EOB NCWF, DEPOT G&A Production OH
    30. Dependencies Depends On Inventory Readiness Inventory Control/Planning Budgets/Resources Asset Utilization Demand Equipment Facilities Aircraft Weapons Systems (ALRE) Materiel Wo o ce Workforce Agility/Flexibility
    31. Strategy/Leadership 1. 1 The 500,000+ ft View 500 000+ 2. Systems-of-Systems Enterprise Architecting 3. Understanding the Environment & Opportunities g pp 4. Envisioning the Future 5. Developing Plans and Strategies 6. Building Alignment & Support – Change Leadership 7. Deploying Strategies & Implementing Plans 8. 8 Tracking Progress & D T ki P Developing F db k L l i Feedback Loops 9. Rewarding Success
    32. STRATEGIC MANAGEMENT SYSTEM - Phase 1 AIRSpeed Case Example at Bottom Strategic System Inputs Value-Added Analysis Output Data World Class Strategic Gap Set Gathering Benchmarking Assessment Analysis Strategy Compare/Contrast Voice of Customer Voice of Strategy Voice of Employees Strengths ID Key Areas, Organizations, Create Weaknesses Voice of Business Standards, Desired To-Be Business Assessments etc. etc Opportunities Voice of Process Future State F t St t Ys Y & Vision Threats Environmental Major Scan Benchmark North Stars • Trend Analysis Best-of-the-Best & •Value Stream Maps Maximize Strengths Areas of Strategic • What should the future look like? to Opportunities Emphasis • Innovations • How would we be different? •Future Scenarios • What is Entitlement? Minimize • Models/Simulations Weaknesses •P li Review Policy R i To Threats Need Productivity LSS is Best Practice AIRSpeed Process Waste LSS/TOC for Recapitalization (TWI, GE, R6S, ASQ…) & Variation Reduction
    33. NAVAIR STRATEGIC MANAGEMENT SYSTEM - Phase 2 Our Fleet-Driven Metric: Aircraft Ready for Tasking at Reduced Cost - To Ensure Proper Strategic “Balance,” Map Business Ys to Balanced Scorecard Financial Y3 Y4 Business Customer Internal Processes Ys = Y1 VISION AIRSpeed Y2 Y6 LSS/TOC Major Learning & Growth North Stars LSS GB/BB/MBB & Areas of Strategic NLDP Emphasis
    34. NAVAIR STRATEGIC MANAGEMENT SYSTEM - Phase 3 Decompose Ys Create Objectives & ID ID Metrics to Measure Set & Allocate Determine Roles/Responsibilities to Xs Initiatives Goals/Targets Y1X1 Y3X3 Y2X1 Benefit Y2X2 Y2X3 Y1X2 Track Metrics to Allocated Targets When Target is Achieved, Y1X3 Supporting Business Y Business Y is Addressed Effort Stated Objectives & SMS Process Starts Over Prioritize the Xs supporting the key Business Ys
    35. Benchmarks for Entitlement-Level Organizational Characteristics • Alignment to Fleet-Driven Metric(s) • Enterprise-wide Orientation E t i id O i t ti • Metrics Driven Decision Making • Process Standardization & Re-Use • Process-Driven Continuous Improvement – our “DNA” • Six Sigma Quality • Customer Relationship & Satisfaction Focused • Robust Learning Organization & Knowledge Creators • Continuous Professional Growth & Development • Innovative • Cost Wise • Strategic Leadership – Balanced Short, Medium, Long Term Emphasis • Culture of Ch C lt f Change L d Leaders • Employee Empowerment • Technical Excellence • Ethical & Legally Acceptable Behaviors • Diversity Promoters • People-oriented • Value Creators, Waste Eliminators • Environmental, Safety Environmental Safety, Health • Risk Sensitive • Motivated & Aligned Workforce
    36. Goals Flow-down & Metrics Roll-up Roll-Up of p Metrics Command-Level Command Level Roll-Up Roll Up of Metrics Business Y Driven Metrics Flow-down Flow-down Command Initiative #1 Command Initiative #2 Command Initiative #3 Metrics Metrics Metrics Allocations Allocations Lvl 1 Metrics Lvl 1 Metrics Lvl 1 Metrics Lvl 1 Metrics Interpreted Interpreted Interpreted Lvl 2 Metrics Lvl 2 Metrics Lvl 2 Metrics Lvl 2 Metrics Interpreted Interpreted Interpreted Lvl 3 Metrics Lvl 3 Metrics Lvl 3 Metrics Lvl 3 Metrics Workforce Business “Y” Metric - NSPS Performance Measurement Alignment
    37. Continuous Improvement for Enterprise Excellence • Develop Strategic Plan: Goals, Objective & Metrics; Decomposed, Allocated, Tracked • Base on Internal/External Scan, Benchmarking, S.W.O.T, Balanced Scorecard • Reinforce AIRSpeed Commitment: Tools Methodologies & Strategies Tools, • Apply HICVS End-to-End across NAE inc. linkage to DoN and Industry (87%) • Converge, Align and Optimize Productivity Improvement Efforts – Integrated Roadmap • Drive Variation Reduction & Concept of Std: Control & Improve Workflow Mgmt • Comprehensive “Excellence” Training: Technical, Business, Leadership •D l K Deploy Knowledge M t C ll b ti l d Mgmt: Collaboration, C difi ti & R Codification Repatriation of E t i ti f Expertise ti • Drive S&T/Innovation: Capabilities/Opportunities PEOs-driven w/Replication • Industry win-win contractual incentive clauses for improvements (8 %) dust y co t actua ce t e c auses o p o e e ts (87%) • Clean-up & Inter-connect Critical Data Sources: Business Intelligence (PR-09, ERP….) • Deploy Strategically Aligned Performance Measures & Incentives at All Levels • Support NAE-related external work business development: Rates, Knowledge, Capital
    38. Back-Up
    39. Metrics Metrics are data or relationships of data that are: 1. tracked to monitor continuous “health” - foundational 2. used to control variation within process spec limits 3. developed to track progress toward goals – gap closure 4. 4 used to drive behavior – cultural change
    40. Alternative View #1 System VOC: Customer Workflow is Innovation Demand-pull & How much do we know How many know what Uncontrolled & managed, Impact & Feedback Loops about what we need to needs to be known to High Variation controlled & Leverage know? remove constraints & with clear NVA organized (~4000 ( 4000 a/c) operational risks? Knowledge (capabilities & capacities) X Processes (manual & IT-enabled) + Technology = VALUE-ADDED (COST OF TRAINING & KNOWLEDGE MGMT) (COST OF CONDUCTING/IMPROVING) COSTS TOTAL COSTS Metric: Value-Added Return on Investment (VAROI)
    41. Alternate View #2 Strategic Operations HPO Operations Business Operations • Environmental Scan • Business Development • Strategic Intelligence • Business Capabilities SWOT • SWOT Analysis • Business Capabilities Development • Strategic Initiatives • CSA/CRADA/Licenses • Strategic Integration & • Partnerships Planning • “Venture” Investments • A-11 Budget Interface • Business & Capabilities Organizational Wisdom Devmt Strategy Operational Proficiency Technology Operations Knowledge & Integration g g • Technology/Capabilities SWOT • Knowledge Management • Technology & Capabilities • Knowledge SWOT Development • IMD Interface • “Seed” Investments • NMCI/ERP • Customer Development • Knowledge Integration & • Tech Push/Rqmts Pull Technical Competence Development • Facilitate S&T Transition Proficiency • Knowledge Strategy • Technology/Capabilities Strategy
    42. Goals of Knowledge Capital Initiatives • Agility • Collaboration • Quality and Speed of Decision Making • Accelerated Learning and Capability Building • Organizational Coherence and Focus • Innovation Saint-Onge/Wallace
    43. Criteria for Best Practices in Knowledge • Knowledge is Strategically Valued • Knowledge Strategy is Future Oriented • Knowledge Building & Sharing includes Customers & Suppliers g g g pp • Measurements are innovative re. Knowledge-value added • Knowledge Strategies are more human centered than technology • Knowledge is supported with flexible elements and technologies • Culture supports: Knowledge Creation, Sharing, and Learning • Ready Access to Knowledge • Encouragement to organize around knowledge competencies E i dk l d i • Supported efforts to acquire and apply knowledge
    44. Communities of Practice Life Cycle y Level of Energy And Visibility Stewardship Coalescing Maturing Transformation Potential Time Developmental Discover/ Deliver Focus/ Ownership/Openness Time to Tensions Imagine Immediate Expand/ Exchange & Combination Move On Value Creativity/ of Knowledge/Expertise Innovation Wenger et al, 2002
    45. Potential Command-Level Metrics (ex.) Initiatives - Detailed Business Y Metric Tracking (X8 – X12) as they Evolve • Continuous Process Improvement (AIRSpeed LSS Diagnostic Tool) Environmental Scan Metric Tracking for SMS Input/Business Y Development • A/C Readiness per T/M/S (ID Readiness Degrader Leaders) • A/C Operating Costs per T/M/S (ID Cost Drivers) • Total Funds Received (Decomposed by Source, Lifecycle Placement) • Total Cost vs. Product/Service Output Ratios – Total Contractor Costs per Product T/M/S Produced – Total In-House Costs charged to NAE ($) by BLI, and decomposed into: • Total WYs charged to NAE (exc. external customers) • Average rates charged to NAE – Direct & OH for S&T, Acquisition, In-Service (for Portfolio Analysis) , q , ( y ) • Total Workforce #s & Demographics • Investment in Training ($/Employee Ratios, Hrs/Employee Budget Allocation) • Return-On-Invested-Capital = Value Added Products/Total Cost Ratios • Cost/Schedule/Performance EVM for Acq Programs (in-house & Ktr) (in house • Customer/Employee Satisfaction Rating ( 1 Poor – 5 Outstanding) • Organizational Maturity (Sea Enterprise Assessment Tool) • Alignment (Command Alignment Tool) • Innovation (# of SBIR Technology Transitions & Replications, # of Fleet Experiments, Total # of Program Technology Transitions, Technology Investment $/Critical NCDP Technologies Identified)
    46. SMS Entitlements, Dependencies, & S.W.O.T. Gaps to Business Ys
    47. SMS Entitlements, Dependencies, & S.W.O.T. Gaps to Business Ys
    48. SMS Entitlements, Dependencies, & S.W.O.T. Gaps to Business Ys
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