Mental Rehearsal

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Proprietary Project Management Facilitation Program

Published in: Economy & Finance, Business

Mental Rehearsal

  1. 1. Project Management Facilitating Projects and Processes: Enhance Team Interaction for better results
  2. 2. MISSION <ul><li>To create a team cooperation – </li></ul><ul><li>understand each other job </li></ul><ul><li>To increase efficiency </li></ul><ul><li>Of the steps of the event </li></ul><ul><li>Physical Rehearsal </li></ul><ul><li>Prepare you mentally for </li></ul><ul><li>many conditions </li></ul><ul><li>“ What if” </li></ul>
  3. 3. Objectives: <ul><li>Objective </li></ul><ul><li>Evaluate previous project </li></ul><ul><li>Reduce mistake and conflict </li></ul><ul><li>Enhance coordination </li></ul><ul><li>Achieve excellent results </li></ul><ul><li>Build a superb team </li></ul>
  4. 4. Success Stories <ul><li>JMI Renovation Plan </li></ul><ul><li>A&P Opening Ceremony </li></ul><ul><li>Recruitment Team of Outstation Recruitment </li></ul><ul><li>Organizing of a Business Conference </li></ul><ul><li>Organizing of Student Camp </li></ul>
  5. 5. Pitfall of Project Management <ul><li>Everyone doing their own things </li></ul><ul><li>No coordination </li></ul><ul><li>No group discussion of </li></ul><ul><li>individual activities </li></ul><ul><li>No brainstorming </li></ul><ul><li>Finger Pointing </li></ul><ul><li>No physical rehearsal </li></ul>
  6. 7. Steps <ul><li>Evaluation Dialogue </li></ul><ul><li>Zero Based Planning </li></ul><ul><li>Job Function Rehearsal </li></ul><ul><li>Event Flow Rehearsal </li></ul><ul><li>Physical Rehearsal </li></ul><ul><li>Post Mortem </li></ul>
  7. 9. Evaluation Dialogue Check your status
  8. 10. Evaluation Dialogue <ul><li>What has happened? </li></ul><ul><li>How do you feel? </li></ul><ul><li>What is the area you team do well? </li></ul><ul><li>What area need to improve? </li></ul><ul><li>What is your prioritize action plan? </li></ul>
  9. 11. Preparation Mindset
  10. 12. Concept of Effectiveness <ul><li>Adopt effective ideas </li></ul><ul><li>Manpower, money, </li></ul><ul><li>time, equipment </li></ul>
  11. 13. Concept of Idea Adoption <ul><li>Improve ideas </li></ul><ul><li>(strengthen weak- </li></ul><ul><li>nesses) </li></ul><ul><li>Focus on strong points </li></ul>
  12. 14. Concept of Wholesome Exploration <ul><li>Explore different dimension of an event together to enhance understanding </li></ul><ul><li>See things together will reduce conflict </li></ul><ul><li>Plus/Minus/Interesting </li></ul><ul><li>Fact/Plus/Minus/ </li></ul><ul><li>Creative/Emotion/Summary </li></ul>
  13. 15. Concept of Improvement <ul><li>What went right? </li></ul><ul><li>What area need to improve? </li></ul><ul><li>What do we learn? </li></ul><ul><li>What would I do if I have to do it again? </li></ul><ul><li>What is my next action plan? </li></ul>
  14. 16. Zero Based Planning All things created twice
  15. 17. Concept of Improvement <ul><li>What went right? </li></ul><ul><li>What area need to improve? </li></ul><ul><li>What do we learn? </li></ul><ul><li>What would I do if I have to do it again? </li></ul><ul><li>What is my next action plan? </li></ul>
  16. 18. Zero Based Thinking <ul><li>Think everything from ground zero </li></ul><ul><li>Do not bound by traditions </li></ul><ul><li>Justify every old activities with reasons </li></ul>
  17. 19. Future Visioning <ul><li>What is the vision of the team? </li></ul><ul><li>How do you want to be “different” and to go beyond? </li></ul>
  18. 20. Responsibilities Matrix <ul><li>Who do what </li></ul><ul><li>Who are in the team </li></ul>
  19. 21. Timeline and Activities Matrix <ul><li>Define the activities and leader </li></ul><ul><li>Decide the deadline </li></ul><ul><li>Decide the team members </li></ul>
  20. 22. Job Function Rehearsal Know and Improve Each Other Job
  21. 23. Job Function <ul><li>What do you do? </li></ul><ul><li>What are your challenges? </li></ul><ul><li>Who is your customers? </li></ul><ul><li>Can then group help the </li></ul><ul><li>person to make the job better? </li></ul>
  22. 24. Event Flow Rehearsal Know the flow of events
  23. 25. Event Flow <ul><li>Who do what and where </li></ul><ul><li>Coordination with each other </li></ul><ul><li>Nothing is too small to look into </li></ul>
  24. 26. Physical Rehearsal Know the flow of events
  25. 27. Physical Rehearsal <ul><li>Stretch your imagination </li></ul><ul><li>Prepare paper. Masking tape, pen and chair </li></ul><ul><li>Run through the actual event </li></ul><ul><li>Evaluation – roles, steps, coordination </li></ul><ul><li>Rehearsal again </li></ul>
  26. 28. Actual Event Action Time
  27. 29. Preparation <ul><li>Check equipment </li></ul><ul><li>Final Meeting: check roles, readiness </li></ul><ul><li>Briefing to helpers: </li></ul><ul><li>a. Objective </li></ul><ul><li>b. Group Rules </li></ul><ul><li>c. Leader </li></ul><ul><li>d. Time Frame </li></ul>
  28. 30. Ground Rules <ul><li>Follow the leader </li></ul><ul><li>Communicate constant </li></ul><ul><li>Ask for help and extend help </li></ul><ul><li>Talk to your leader; no complaint </li></ul>
  29. 31. Evaluation Check and balance
  30. 32. Post Mortem <ul><li>Feelings </li></ul><ul><li>Feedback from people </li></ul><ul><li>Praise team members </li></ul><ul><li>What we have done well? </li></ul><ul><li>What we could improve? </li></ul><ul><li>Action Plan – what, who, when </li></ul>
  31. 33. Mental Rehearsal <ul><li>Go through the next day activities </li></ul><ul><li>Reconfirm who, when and what </li></ul><ul><li>Physical rehearsal if necessary </li></ul><ul><li>Incorporate today’s evaluation results </li></ul>
  32. 34. Concluding <ul><li>Summary points </li></ul><ul><li>Tomorrow challenges and goals </li></ul><ul><li>Express our faith of their abilities </li></ul><ul><li>Thank the team </li></ul><ul><li>Adjourn in positive note </li></ul>

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