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APPENDIX AMEETING IMPROVEMENTS CHECKLISTMeeting Preparations1. The need for the meeting is clear ______2. Appropriate persons are attending ______3. A meeting location was reserved ______4. Needed material ordered and available ______5. Meeting invitation sent out on time ______6. The invitation contains the following:- Purpose for the meeting ______- Agenda points to be discussed ______- Location of meeting ______- Start and end time ______- Preparations to be done by the participants ______1
Chairman1. Leads the meeting ______2. Keeps to the schedule ______3. Encourages participation ______4. Allows participants to complete their communication ______5. Ensures no straying from the subject ______6. Summarizes meeting points ______7. Ensures decisions are made (who? what? when?) ______Secretary1. Writes minutes ______2. Notes “who?, what? and when?” for all actions ______3. Distributes minutes within acceptable time ______Participants1. Always arrive on time _____2. Listen and attempt to understand others _____3. Do not interrupt _____2
4. Ensure an open and creative atmosphere _____5. Communicate clearly, business-like and to the point _____6. Distribute documentation _____3