How to Make Compliance Management More Effective In your Organization?

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An effective compliance management while meeting the requirements as regulated by Law or Standards must ensure information security through a consistent practice of proven techniques to remain secure continuously. Continuously evolving technologies and innovative attempts to impinge the security are challenges that organizations need to grapple with.

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How to Make Compliance Management More Effective In your Organization?

  1. 1. How to Make Compliance Management More Effective In your Organization?An effective compliance management while meeting the requirements as regulated by Law or Standardsmust ensure information security through a consistent practice of proven techniques to remain securecontinuously. Continuously evolving technologies and innovative attempts to impinge the security arechallenges that organizations need to grapple with.Here are a few ways that an organization can make compliance management more effectiveAppointing a compliance officerAn effective compliance program must have a compliance officer and often a compliance committee thatwill be accountable for developing, operating and monitoring the compliance program. The complianceofficer must essentially oversee the program, and that includes making revisions as the facility’s needschange, coordinating and participating in training and education programs for the employees.Ensure effective communicationThe compliance officer must also create and maintain effective lines of communication with allemployees. This should ideally include a process, to encourage questions, complaints and procedureswithout compromising confidentiality and anonymity of the complainants.Maintenance of RecordsThis essential part of a compliance program includes creation and retention of records. If any problemsarise, the organization must be able to demonstrate the integrity of the facility’s compliance process, itseffectiveness, and efforts to comply with all applicable statutes and regulations. This can only beaccomplished by maintaining and documenting every element of the program.Effective trainingA necessary component of an effective compliance program is the proper and periodic education andtraining of all managers and employees. While the content may differ depending on the specific groupthat is being trained, all the managers and employees must have a minimum understanding of theorganization’s standards of conduct and compliance.Enforce Disciplinary Guidelines.An effective compliance program must determine the consequences for employees who violate theorganization’s standards of conduct, policies and procedures. It must also describe the procedures for
  2. 2. handling such disciplinary issues. Deliberate violations should result in significant sanctions and negligentviolations should induce a disciplinary action at least.Internal Monitoring.To demonstrate a compliance program’s effectiveness, the facility must thoroughly monitor itsimplementation through a process of ongoing evaluation. The evaluation process must include regularand periodic compliance audits by internal or external evaluators with expertise in Federal and Staterequirements.Measuring the Effectiveness of the Compliance Program.The compliance program must be evaluated periodically to assess its effectiveness as a whole, includingits ability to monitor the facility’s operations on a day-to-day basis. Comprehensive policies, standardsand practices are only effective when the facility management’s commitments are clearly written andcommunicated to staff, and are interpreted by a compliance officer with the requisite skills andexperience.An effective compliance management solution simplifies and reduces the time required for regulatorycompliance and certification processes while providing the complete end-to-end automation of allsecurity, compliance, audit log, and IT risk management needs.Read more on - GLBA Compliance, IT security and compliance

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