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Accounts Receivable Management Software | Anytime Collect 2014
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Accounts Receivable Management Software | Anytime Collect 2014


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Anytime Collect puts your accounts receivable and credit collections on auto-pilot with built-in workflow to help you identify who to call, when, and why with all the information you need at your fingertips to resolve disputes and to flat-out get paid faster. Integrated document management and automation makes it easy to communicate effectively with customers documenting what you’ve done with insights to measure the results.

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  • Cash flow is critical to every business
  • Businesses today are facing an accounts receivable crisis unlike anything they’ve seen before.But most of them don’t realize the problem and fewer yet do anything about it.
  • It doesn’t matter if you’re a distributor or manufacturer selling productsOr a construction company or a computer software company managing jobs and projectsA transportation and logisticscompany providing shipping or freight servicesOr a legal firm managing invoices for case work.Our system helps every business selling on credit terms to effectively manage their accounts receivable
  • Accounts receivable is one of your largest assetsAnd your single-most important source of working capital
  • A/R is the life blood of your business and the longer it takes to get paid – the less likely that you’ll ever be paid. In fact, 26% of invoices that age to just three months are uncollectable and the chances of getting paid on older invoices diminishes significantly after 6 months.
  • But how do you manage A/R today?If you’re like most businesses you rely on disconnected systems with data in your personal email inbox, your accounting software, and other disconnected applications like Excel or CRM.And you rely on out-dated aging reports and a variety pack of highlighters to understand what you need to do and what’s already been done.
  • You spend a lot of time printing and sending invoices manually and it takes a long time to prepare for collection callsLeaving you with very little time to talk to your customers to resolve payment issues
  • And the end result is that your customers are paying you 60 days on 30 day credit terms
  • And you’re probably writing off 4% of your accounts receivable to bad debt.That may not sound too bad but that’s $400,000 for a $10 million company.What could you do if you could reduce bad debt by just 10% annually?
  • And you pay high interest rates to borrow money to make payroll or to cover operating expenses when cash is tight
  • There’s a better way.
  • Our system automates the accounts receivable process.It puts your A/R collections on auto-pilotStreamlining the entire process so you get paid faster
  • We synchronize data from your accounting or ERP business system based on a schedule that you defineThe data is stored in a SQL database either on your server or on Microsoft’s secure Azure cloudAnd the information is accessible to you anytime and anywhere via a secure web browser
  • Behind the scenes is a powerful rules engine that analyzes account and invoice information so you don’t have to guess what to do, when, or why.For example, Invoice A has 30-Day terms and was created 28 Days ago. It’s due in 2 days. Invoice B has 45 Day terms and was created 43 Days ago. It’s also due in 2 days. Both invoices have an open balance due. The rules engine sees this and sends both customers a friendly reminder letter.And it can evaluate thousands of invoices in a matter of seconds.
  • The software helps you manage every aspect of your accounts receivable
  • It includes business intelligence, dashboards, and reports to help you understand what’s happening with your A/R and collections efforts.
  • It helps you manage accounts and contacts
  • It tracks every customer communication with intuitive icons to help you quickly identify what’s happening.
  • It includes email and report templates to automate communication with your customers.
  • It allows you to effectively log phone calls, send or receive emails, and manage attachments and activities all in one place.
  • And your customers can even pay you online via a secured customer online payment portal.
  • Automated credit and collections management will save you a whole lot of money.
  • And what can you do with all the money you’ll save?You could offer more competitive pricingOr reinvest in your businessOr reward your team with a bonus
  • Or take that dream vacation you’ve been putting off for years
  • Transcript

    • 1. There’s A Better Way To Get Paid Faster
    • 2. Effective Cash Flow Management
    • 3. Accounts Receivable
    • 4. Designed for Your Industry Distribution Construction Real Estate Manufacturing Business Services Municipalities IT Services / MSP Utilities Computer Software Transportation Legal Logistics Services Retail, Rental Hospitality Non-Profit Membership Medical Healthcare Ag, Forestry Fishing, Mining Advertising Media Finance Insurance …and many other industry solutions
    • 5. A/R Working Capital Accounts Receivable is typically the largest or second largest asset for most businesses Convert A/R to cash faster and increase cash flow and improve access to working capital.
    • 6. The longer an invoice goes unpaid… …the less likely that it will ever be paid. – 26% of invoices 3 months old are uncollectable – 70% of invoices 6 months old are uncollectable – 90% of invoices 12 months old are uncollectable
    • 7. Manual A/R Management
    • 8. Manual vs. Automated Collections
    • 9. Average Days Sales Outstanding is 61 Days But Average payment terms are 28 days Companies Using CCM Systems Reduce DSO by 10 to 20%. That’s an average of 9 Days
    • 10. On average, businesses write-off 4% of Accounts Receivable • That’s $400,000 for a $10 million company. • A 10% improvement results in a $40,000 annual savings.
    • 11. Finance Costs for Borrowed Cash
    • 12. Accounting / ERP Database Cloud or Premise Scheduled Data Synchronization Microsoft SQL Server On-Premise Installation Website Log-In Access from Any Browser Microsoft SQL Azure Hosted SaaS DB
    • 13. RULES ENGINE Invoice A -Open with Balance Due -30 Day Terms -Created 28 Days Ago -Due in 2 Days Invoice B -Open with Balance Due -45 Day Terms -Created 43 Days Ago -Due in 2 Days
    • 14. Major Features Automated Email Dispute Management Mail Merge Templates Cash Forecasting Prioritized Call Lists Online Customer Payments Centralized Information Business Intelligence
    • 15. Business Intelligence
    • 16. Account Management
    • 17. Communication History
    • 18. Email Templates
    • 19. Communication
    • 20. Online Customer Bill Pay
    • 21. Learn More Adam Lynch QuickBooks & Midmarket ERP 440.352.4700 x222 Bill Baker Enterprise ERP & OEM Partnerships 440.352.4700 x241