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[2011] Integrated Legislation Information Management System - Igor Andonovski

[2011] Integrated Legislation Information Management System - Igor Andonovski



e-Democracy Conference 2011 presentation titled 'Panel -ICT as a tool for Government transformation' by Igor Andonovski, COO Nextsense

e-Democracy Conference 2011 presentation titled 'Panel -ICT as a tool for Government transformation' by Igor Andonovski, COO Nextsense



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  • HonourableMinister,DistinguishedMembersofParliaments, Governments and Official JournalsDearLadiesandGentlemen,I’ve ended my last year adress on the e-Democracy conference with above proverb. This year I would like to start my presentation with same proverb and to accent how ICT can be used in law-making process.
  • Today, more than ever, there is an increased tendency of using ICT as essential tool in transforming the work of government and legislative bodies.Technology has for many years, been the engine of human progress. In recent years, information and communication technologies have been credited for numerous advances in human development. ICTs can be used in foster civic engagement in following ways:providing alternative ways to interact with citizens,reducing participation barriers such as: Time, Geographical location and Citizen views to be expressed in a save / private mannerAt the same time ICTs hold some of the solutions for Democracy, especially where young people are concerned. Information technology is pervasive in many young people’s lives in a way that formal politics is not.
  • The real connection between technology and Democracy is so called e-Democracy.e-Democracy represents ICT based solutions that offers the public an opportunity to influence and participate in the policy/political process.Also, it is an initiative that aims to help citizens better understand their governments, to encourage citizens’ participation in government, and to provide greater communication, access and accountability of government. But, I must stress that e-Democracy is not just about technology it is about right to access and accountability and right citizen’s voice being heard and valued.
  • 1. Last year we’ve focused on separate independent pillars in legislation development process and showcased 3 different solutions for governments, parliaments and official journals.2. This year we are going to emphasise the importance of having a solution that incorporates all three separate solutions and integrate the whole legislation development process.
  • The e-Cabinet represents basis for transformation of the methods of operation of the Government. It integrates multiple government institutions and processes into a distributed and orchestrated process that transforming legislation process.e-Cabinet facilitates governments with:Process of law drafting, internal approval and submission of actsCollaboration processes between ministriesProcess of scrutiny withinCouncil of MinistersSessions of the Council of the ministersInterfaces to Parliament, Official Journal and Public portals
  • Also e-Cabinet offers to the Governments strategic planning with integrated monitoring of Government Program and Activates with related measures.e-Cabinet supports the process of approximation of national legislation with European legislation with Law Approximation Database, functionality to store and manage information on financial implications of the legal initiatives and collaboration tool for preparation of the NPISAA document.  The essential functions of the Law Approximation Database (LAD) are to: Store up-to-date information on National and EU legislation; Store up-to-date information on correlations and compatibility levels between EU and national legal acts; Serve as a tool to assess, plan and monitor the process of approximation and harmonization of the National and EU legislation; Have reporting features that would make the process of preparing the NPISAA more efficient;  
  • e-Parliament covers the whole legislation process within the Parliaments from initiation of bills till the decisions on plenary sessions including processes of preparation, approval and submission of bills, parliamentary committees, plenary sessions, Parliamentary questions and promulgation of the laws.e-Parliament also covers complete work before, on and after the committee sessions and plenary sessions.One of the crucial parts of the system is so called parliamentary desktop which includes automation of work of President, Secretary General, MPs, Parliamentary groups.
  • The e-Parliament system also embraces the Public web portal, Parliament Web TV scorecards and Key Performance Indicators. The system automates good research tools, enabling the rapid identification and retrieval of appropriate information in a timely fashionKPI - instant access to high quality information and statistics, relating to legislative proceduregood integrated desktop tools for preparation of reports, briefs etc.committee and plenary sessions including reports, video and audio materials, transcripts, decisionsparliamentary questions maintaining a personal profile via newsletters, websites, email, interest groups
  • The Legislative Knowledge Management represents a National Legislation Database and establishes interoperability, communication and publishing of legislation between the Official Journal, Parliament, Government.
  • The essence of Integrated Legislative Information System is full two-way interoperability between 3 core systems for instance:The Official Journal as an integrator of the National Legislation Database needs receives all acts which are promulgated by the President of state and all government decisionsIn opposite direction, a regularly updated legislation database is the starting point for the drafting a new and amending the existing laws. All data including interconnectivity between acts and references to by laws shall be provided the Legislation database to law drafters.A two way communication is also necessary between the Parliament and the government for scrutiny purposes from the parliament side and for the law initiation from the government side.Also ,Integrated Legislative Information System includes consolidated planning, monitoring and reporting. With this dashboard every participant including even civic can track the status of all project laws no matter in which phase of law making process resides. Additionallythe entire Law drafting process is based on use of Standardized xml schemasIndustry standards like FORMEX and METALEX ,Legislation templates and Tools for automatic creation of amendments of law and consolidated text of laws
  • We can group the benefits of implementation of Nextsense Legislative Information System Solutions in:Raising the quality of services and communication by enabling nationwide coordination and collaboration within the legislative process Enhancing the operations by: reducing process complexity of processes, warranting the process execution to be compliant with law drafting standardsAnd finally those solutions have very strong e–democracy component and that is to Enable transparent citizen access i their involvement in everyday politics

[2011] Integrated Legislation Information Management System - Igor Andonovski [2011] Integrated Legislation Information Management System - Igor Andonovski Presentation Transcript

  • Integrated Legislative Information System Panel - ICT as a tool for government transformationIgor Andonovski, COONextsense
  • “Tell me and I will forget, show me and I will remember, involve me and I will understand.” An old Chinese proverb
  • ICT as a driver for improving democracy• Facilitate dialogue between public and their government• Empower populations and strengthen community engagement• Reduce barriers to participation such as time, geographical location and allow for views to be expressed in a private non- confrontational arena• Appeal to “hard-to-reach” groups, e.g. young people• Innovative solutions could encourage bottom up participation
  • e-Democracye-Democracy refers to the use of information technologies andcommunication technologies and strategies in political and governanceprocesses.The goal of e-democracy is to reverse the cynicism citizens have abouttheir government institutions.e-Democracy IS – e-Democracy IS NOT –• right of access and accountability • just about technology• right to discuss and debate • an e-government service• constituent’ s voice being heard • a “push-button” democracy and valued • an answer to all problems
  • Nextsense Integrated Legislative Information System
  • Nextsense Integrated Legislative Information System
  • e-Cabinet• Process of law drafting, internal approval and submission of acts – Law templates – Unlimited number of approval levels – Multilingual by design – Information versioning• Collaboration processes between ministries – Working on a joint acts – Opinions with additional levels for internal assignment• Process of scrutiny• Sessions of the Council of the ministers• Dissemination of Government decisions to – Government Internet Portal – Official Journal – Parliament
  • e-Cabinet• Government strategic planning – Government Program and Activates with related measures• Relation to supranational organizations or unions – National Action Plan for approximation to the EU Acquis Communitaire – Law Approximation Database (LAD) – Financial implications of the legal initiatives• Monitoring and reporting (Scorecards and Key Performance Indicators)• e-Participation
  • e-Parliament• Legislation process – Initiating new bill – Process of preparation, approval and submission of bills – Process of collecting signatures for the request for first reading – Process of submission of amendments• Sessions of committees (agenda, conclusions, minutes, voting results, transcripts, video and audio recordings, ...)• Plenary Sessions (agenda, conclusions, transcripts, voting reports...)• Parliamentary Questions• Publishing of daily material in procedure, scheduled meetings, agenda, conclusions, transcripts, voting reports of the Sessions Parliament and working bodies
  • e-Parliament• Automation of work of the President of Assembly, Secretary General, MPs, Parliamentary groups (specific interfaces for every user role)• Relation to supranational organizations or unions• Promulgation• Monitoring and reporting (Scorecards and Key Performance Indicators)• e-Participation
  • Official JournalThe Legislative Knowledge Management:• Represents National Legislation Database• Establishes interoperability, communication and publishing of legislation between the Official Journal, Parliament, Government• Integrated content management system for legislative knowledge management including Preparation, Publishing, Archiving and Search• Toolset for Discovery, Search, Notification on any legislative document• Enforces standards in legislative documents• “de-facto” standard in XML representation of official legislation
  • Nextsense Integrated Legislative Information System
  • Integrated Legislative Information System
  • Quick wins / Benefits• Improved performance by • Reduced process • Transparent citizen access reducing the time needed complexity • Transparency in the operation and in the legislative process • Shorter learning curve for accessibility of the decisions to the public• Active participation for the officials • Enabling transformation of the every user from anywhere • Ability to measure the internal data sources into and at anytime work efficiency information available for the• Simple and flexible • Warrants the process to be citizens communication between the compliant with the • Internet Portals for information share institutions involved in the standards • Contribution to the reform of the legislative process • Great savings by public administration enabling eliminating paper in the accumulation of a “legislative process knowledge/ resources” Quality of services and Operations e-Democracy communication
  • Thank you for your attention !
  • ICT in legislation process - Questions• ICTs improves the public’s participation in the law making process• Information availability and possibility to interact makes benefits to the public• Operational and technical benefits in terms of legislation quality and efficiency of the process• ICT increases people’s contributions and law makers compliance• ICT makes sustainable applications and practices