e-AktetFisnik Kruja,IT Director, National Agency for Information Society
National Agency on Information SocietyFounded:• NAIS is Founded in April 2007 by Council of Minister Decision with  a staf...
Structure of NAIS• Departments of Strategy & Standardization• Departments of e-Gov. Platform & Project Coordination• Depar...
Roles and responsibilities of NAIS• Guiding the implementation of the National ICT Strategy• Coordinating the development ...
Information Society Strategy• Development and Improvement of Information Society’s  Infrastructure• Improvement and Comple...
e-Aktet• Workflow for approval of materials• Digital signatures• Supports information versioning on  multiple levels with ...
e-Aktet•   Process of preparation, approval and    submitting of acts•   Extended collaboration processes    between minis...
e-Aktet                                    Government Plan and Program• Government strategic planning  including Program i...
e-Aktet                                                Interface with external systems• EU measures• National Action Plan ...
Government - Processes          Project Law                                          Preparation (collab.)                ...
e-Aktet - Common functions•   Document repository•   Document archiving•   Workflow•   Remote access•   Digital signatures...
Quick wins / Benefits•   Reduced act preparation time•   Improved internal and external collaboration between ministries a...
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[2011] Case Study: e-Cabinet solution - Fisnik Kruja

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e-Democracy Conference 2011 presentation titled 'Case Study: e-Cabinet solution, ' by Fisnik Kruja, IT Director of the National Agency on Information Society of Albania

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  • Also, e-Cabinet includes:e-Cabinet 2.0 makes easier to organize teams in a process of preparation of legal projects. Beside predefined document templates, new platform now offers custom document templates. Another exciting feature is so called Dynamic approval. With this feature e-Cabinet 2.0 is more flexible and allows practically unlimited number of approval levels to be assigned to material.Also, e-Cabinet 2.0 supports information versioning on multiple levels. All document libraries are versioning-enabled. Each document change creates a new version of that document. In case of unintentional mistake or deletion, system administrators are able to undo document changes, and to revert original content. Second versioning level is on all documents as a package. e-Cabinet by design is complete multilingual platform. It provides option to work on multiple languages interfaces at the same time and also offers content localization.
  • The e-Cabinet represents basis for transformation of the methods of operation of the Government. It integrates multiple government institutions and processes into a distributed and orchestrated process that transforming preparation and execution of the government’s sessions from paper to paperless.e-Cabinet facilitates governments with:Workflow for preparation, approval, submission, reception desk management and archiving of session materialsPreparation of the meeting agenda, access to all materials and presentationPublishing the Government Sessions agenda and decisions to public
  • The e-Cabinet represents basis for transformation of the methods of operation of the Government. It integrates multiple government institutions and processes into a distributed and orchestrated process that transforming preparation and execution of the government’s sessions from paper to paperless.e-Cabinet facilitates governments with:Workflow for preparation, approval, submission, reception desk management and archiving of session materialsPreparation of the meeting agenda, access to all materials and presentationPublishing the Government Sessions agenda and decisions to public
  • The e-Cabinet represents basis for transformation of the methods of operation of the Government. It integrates multiple government institutions and processes into a distributed and orchestrated process that transforming preparation and execution of the government’s sessions from paper to paperless.e-Cabinet facilitates governments with:Workflow for preparation, approval, submission, reception desk management and archiving of session materialsPreparation of the meeting agenda, access to all materials and presentationPublishing the Government Sessions agenda and decisions to public
  • [2011] Case Study: e-Cabinet solution - Fisnik Kruja

    1. 1. e-AktetFisnik Kruja,IT Director, National Agency for Information Society
    2. 2. National Agency on Information SocietyFounded:• NAIS is Founded in April 2007 by Council of Minister Decision with a staff of 20 people and was fully operational in January 2008. Today NAIS has a staff of 40 peopleVision:• Albania’s progress towards an Information based economy through a sustainable development of a Information societyMission:• Creating a conducive and supporting environment for the development of Information Society
    3. 3. Structure of NAIS• Departments of Strategy & Standardization• Departments of e-Gov. Platform & Project Coordination• Departments of Centralized Services and Technical Support• Departments of Telecommunication Policies• Departments of Digital Albania• Human Resources and Finance Unit
    4. 4. Roles and responsibilities of NAIS• Guiding the implementation of the National ICT Strategy• Coordinating the development of the state information systems, by implementing modern ICT capabilities.• Plan, coordinate and develop projects in areas of the Information Society, including electronic government• Transform the operation of the Government institutions through the introduction and usage of innovative ICT tools in order to• Promote ICT as an integral part to the delivery of government information, services and processes while having cost effectiveness and efficiency
    5. 5. Information Society Strategy• Development and Improvement of Information Society’s Infrastructure• Improvement and Completion of Legislation relevant to IS.• Encouragement and Support for the development of the IS.• Encouragement and support for the development of the ICT private sector• Increase the level of knowledge and information in relation to the Information Society and coordinate joint action among State and citizen
    6. 6. e-Aktet• Workflow for approval of materials• Digital signatures• Supports information versioning on multiple levels with automated versioning• Monitoring at any phase with status; number of received materials; due time for preparation; approval; waiting for an opinion, etc…• KPIs and scorecards• Raises collaboration on the next level – besides predefined document templates, new platform now offers custom document templates• Dynamic approval allows practically unlimited number of approval levels
    7. 7. e-Aktet• Process of preparation, approval and submitting of acts• Extended collaboration processes between ministries, working on a joint acts and requesting opinions within the system• Process of receiving, analysis, legal and language proofing within Legal Department• Electronic archiving of materials• Sessions of the Council of the ministers• Publishing of decisions of the Sessions – Government Internet Portal – Official Journal – Parliament
    8. 8. e-Aktet Government Plan and Program• Government strategic planning including Program items and related measures and activities• Performance indicators• Budget related to specific activities• Relation to National Action Plan for approximation to the EU Acquis Communitaire
    9. 9. e-Aktet Interface with external systems• EU measures• National Action Plan for approximation to the EU Acquis Communitaire• Government Plan and Program – Acts are associate with an item of the annual program – EU reference – Tracking and monitoring of a progress of the annual plan
    10. 10. Government - Processes Project Law Preparation (collab.) Approval Initiation Forming a Team on project law 1..N Final approval Implement changes Inter-ministerial Request for opinion to 1..N based on opinions cooperation relevant MinistriesE-Aktet Received in Nominate Analyze draft law Approval 1..N lawyer/team Constituents Central Gov & make necessary Draft law complete changes Prepare Draft Secretary General PM Approval Constituents Schedule new Approval Gov. meeting Agenda Government Prepare Gov. Publish Govt. Decisions Official Journal Session Decisions
    11. 11. e-Aktet - Common functions• Document repository• Document archiving• Workflow• Remote access• Digital signatures of every approval action• System generated documents and letters in every step in the process based on a system or user defined templates• Notifications for deadlines, new sessions, new acts in process through solution interface, email, SMS• Single sign-on• Key Performance Indicators and advanced reporting• Multiple versions of acts and document• Detailed notification for each action
    12. 12. Quick wins / Benefits• Reduced act preparation time• Improved internal and external collaboration between ministries and CoM departments• Standardized document layout by using templates• Remote access on the acts repository• Complete history log on actions over the materials• Flexible platform that allows interconnection with other services
    13. 13. Thank you for your attention !
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