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Presenting Your Work  Sands - AMIA 2011
 

Presenting Your Work Sands - AMIA 2011

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Presentation skills and design tutorial, presented at #AMIA2011

Presentation skills and design tutorial, presented at #AMIA2011

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    Presenting Your Work  Sands - AMIA 2011 Presenting Your Work Sands - AMIA 2011 Presentation Transcript

    • Making Your Point:Effective Presentation and Visual Design Skills Daniel Z. Sands, MD, MPH, FACMI, FACPCisco Healthcare Business Transformation Beth Israel Deaconess Medical Center Harvard Medical School Boston, MA
    • Oct-11 Copyright © 2011 DZ Sands 2 All Rights Reserved
    • Glossophobia? “According to most studies, peoples number one fear is public speaking. Number two is death. Death is number two. Does that sound right? This means to the average person, if you go to a funeral, youre better off in the casket than doing the eulogy.” Jerry SeinfeldOct-11 Copyright © 2011 DZ Sands 3 All Rights Reserved
    • Why talk about this? Writingand speaking only options Not everyone is good at presenting A few guiding principles can helpOct-11 Copyright © 2011 DZ Sands 4 All Rights Reserved
    • Essential Elements Content YOU!The Show The MediumOct-11 Copyright © 2011 DZ Sands 5 All Rights Reserved
    • It’s All About You, Baby! Don’t hide behind . . .  The lectern  Your notes  Darkness You are being assessed You are selling your ideas You are selling yourselfOct-11 Copyright © 2011 DZ Sands 6 All Rights Reserved
    • Content Not too much Can’t do it all Major points Tailor to your audienceOct-11 Copyright © 2011 DZ Sands 7 All Rights Reserved
    • Power corrupts; PowerPoint ™ corrupts absolutely
    • The Show You and your ideas are at the center Media should support, not distractOct-11 Copyright © 2011 DZ Sands 9 All Rights Reserved
    • The Show: Acting and Stagecraft Principles of movement Stage presence Proper diction Rehearsal  Video helpfulOct-11 Copyright © 2011 DZ Sands 10 All Rights Reserved
    • The Show: The Eyes Have ItOct-11 Copyright © 2011 DZ Sands 11 All Rights Reserved
    • The Show: The Eyes Have It Key to engagement (both on stage and off) One idea per person At least 3-5 seconds Focus on different people in different sections of audience Engage people you’re losingOct-11 Copyright © 2011 DZ Sands 12 All Rights Reserved
    • The Show: Other Topics Drama  Grab their attention early  Keep things interesting Lighting  Not too dark; don’t be afraid to ask for change Microphone  Different types  Appropriate use for each Props  Can sometimes help drive home a point Pointer  Use with care so as not to distractOct-11 Copyright © 2011 DZ Sands 13 All Rights Reserved
    • Oct-11 Copyright © 2011 DZ Sands 14 All Rights Reserved
    • Oct-11 Copyright © 2011 DZ Sands 15 All Rights Reserved
    • Oct-11 Copyright © 2011 DZ Sands 16 All Rights Reserved
    • To Script or Not to Script… Advantages Disadvantages Hybrid approachOct-11 Copyright © 2011 DZ Sands 17 All Rights Reserved
    • Oct-11 Copyright © 2011 DZ Sands 18 All Rights Reserved
    • Be prepared! Know the audience Know the theater (remember Napoleon!)Oct-11 Copyright © 2011 DZ Sands 19 All Rights Reserved
    • Leave Them Wanting More Featuring, that famous entertainer from the Far East On Too LongOct-11 Copyright © 2011 DZ Sands 20 All Rights Reserved
    • BiologyOct-11 And, don‟t forget Copyright © 2011 DZ Sands about hydration and nutrition 21 All Rights Reserved
    • Attire: Who Do You Trust?Oct-11 Copyright © 2011 DZ Sands 22 All Rights Reserved
    • Audience Interaction Key to audience perception Repeat the question! Leave time for them to ask questions When to respond? You can dictate this  During presentation: can be distracting but enhances understanding  After presentation: maintains flow but may leave audience confusedOct-11 Copyright © 2011 DZ Sands 23 All Rights Reserved
    • Posture Relax Maintain a presence A tilt forward can be a useful toolOct-11 Copyright © 2011 DZ Sands 24 All Rights Reserved
    • Gestures* *But watch out: http://bit.ly/qbhQyOct-11 Copyright © 2011 DZ Sands 25 All Rights Reserved
    • Oct-11 Copyright © 2011 DZ Sands 26 All Rights Reserved
    • Tempo and Pauses You’re faster than you think  Do you have too much content? Breathe! Add pauses  Adds verbal white space  Separates topics  Can add interestOct-11 Copyright © 2011 DZ Sands 27 All Rights Reserved
    • Diction and Dynamics Vary volume and intensity Project Enunciate Use proper English Don’t um…er…like…uhOct-11 Copyright © 2011 DZ Sands 28 All Rights Reserved
    • The Medium: Audience FocusOct-11 Copyright © 2011 DZ Sands 29 All Rights Reserved
    • The Medium: Audience FocusOct-11 Copyright © 2011 DZ Sands 30 All Rights Reserved
    • The MediumOct-11 Copyright © 2011 DZ Sands 31 All Rights Reserved
    • The Medium: Audience FocusOct-11 Copyright © 2011 DZ Sands 32 All Rights Reserved
    • The Medium: Other Comments Know thy technology! Arrive early to check hardware, test sound, lighting Keep it simple: can you do it naked? Be prepared!  Know points of failure  Have a back-up plan(s)  Beat Murphy at his gameOct-11 Copyright © 2011 DZ Sands 33 All Rights Reserved
    • Humor Wit Jokes: Be careful! Cartoons  Single frames best  Need to make caption readableOct-11 Copyright © 2011 DZ Sands 34 All Rights Reserved
    • Handouts Advantages  Permits writing notes  Provides a hard copy of your presentation  Can provide supplemental information Disadvantages  Waste of paper  Distracting to hear folks shuffle through paperOct-11 Copyright © 2011 DZ Sands 35 All Rights Reserved
    • Font and Text Issues Serif vs. sans serif Variety is not always the right spiceSize Matters Careful use of emphasis Consistency!  Capitalization style  Other stylesOct-11 Copyright © 2011 DZ Sands 36 All Rights Reserved
    • Format Issues Spelling and grammar  Don’t rely on built-in tools! Line length- avoid a bad “wrap” Words per line  Rule of fives Points per slide  Rule of fivesOct-11 Copyright © 2011 DZ Sands 37 All Rights Reserved
    • How Should I Emphasize? Bad:  This is an IMPORTANT point  This is an important point Better:  This is an important point  This is an important point  This is an important pointOct-11 Copyright © 2011 DZ Sands 38 All Rights Reserved
    • Format Issues Background White space Special characters Clip art Careful with variety Consistency!Oct-11 Copyright © 2011 DZ Sands 39 All Rights Reserved
    • Format Issues Background White space Special characters Clip art Careful with variety Consistency!Oct-11 Copyright © 2011 DZ Sands 40 All Rights Reserved
    • Format Issues Background White space Special characters Clip art Careful with variety Consistency!Oct-11 Copyright © 2011 DZ Sands 41 All Rights Reserved
    • Images Break up monotony Can augment or replace text Relevance Avoid clip art clichés (a la Microsoft Clip Art)  But can alter to make them different Sources Images are major factor in presentation file sizeOct-11 Copyright © 2011 DZ Sands 42 All Rights Reserved
    • Oct-11 Copyright © 2011 DZ Sands 43 All Rights Reserved
    • Oct-11 Copyright © 2011 DZ Sands 44 All Rights Reserved
    • Depicting Data and Diagrams Use theright type Complexity  Focus on relevant parts  Be a lumper Necessity? Screen shotsOct-11 Copyright © 2011 DZ Sands 45 All Rights Reserved
    • Charts and Graphs – Which to Use Line graph – one item with 2 variables Bar graphs – when different items with 1 variable Pie charts – portions of a whole 3-D bar graphs – consider avoidingOct-11 Copyright © 2011 DZ Sands 46 All Rights Reserved
    • Animation and Transitions For effect (but not everyone likes them) Allows focus to be on you rather than the slides, but… Some people like seeing all points at once Requires repeated action (mouse or button) Useful to emphasize a point Can be distracting Be consistent!Oct-11 Copyright © 2011 DZ Sands 47 All Rights Reserved
    • Educational TechnologyOct-11 Copyright © 2011 DZ Sands 48 All Rights Reserved
    • Oct-11 Copyright © 2011 DZ Sands 49 All Rights Reserved
    • Custom Animation Explicates Diagrams Medical Academic Clinical Research Publications Practice Online Online Knowledge Decision Database SupportOct-11 Copyright © 2011 DZ Sands 50 All Rights Reserved
    • Changing Nature of Relationship Information Asymmetry Information Symmetry Paternalism Participation Patient-Physician Consumer-ProviderOct-11 Copyright © 2011 DZ Sands 51 All Rights Reserved
    • Use of Color What to avoid Gradient backgrounds Saturation Contrast Color schemesOct-11 Copyright © 2011 DZ Sands 52 All Rights Reserved
    • Why is Color Important?Oct-11 Copyright © 2011 DZ Sands 53 All Rights Reserved
    • Bad Color Combinations Invisible to 1% Invisible to 5% Avoid color „buzzing‟ Separate, bordersOct-11 Copyright © 2011 DZ Sands 54 All Rights Reserved
    • Drowned Out Hard to Read Easier to ReadOct-11 Copyright © 2011 DZ Sands 55 All Rights Reserved
    • Background Gradients What to avoid Gradient backgrounds Saturation Contrast Color schemesSome things may get lost…Oct-11 Copyright © 2011 DZ Sands 56 All Rights Reserved
    • Size Matters: Reducing PPT File Size Save options: embed only the characters used  If others won’t be editing Picture tools – Format: compress pictures Convert BMP and TIFF to JPG Insert images from disk, rather than copy and paste Avoid embedding audio mp3 file or movie clips  But you’ll need them on the computer from which you present Watch for large images on slide masters Save as new file Save as PDFOct-11 Copyright © 2011 DZ Sands All Rights Reserved 72
    • Sharing Your Slides Format  SlideShare.net Post on your website  Prezi.com Media  Intellectual property  USB drive  Theirs  E-mail (but size issue)  Yours  File pickup sites  Re-use  Dropbox.com  Attribution  YouSendIt.com  DropSend.comOct-11 Copyright © 2011 DZ Sands 73 All Rights Reserved
    • Exercises1. Tell a story – 5 minutes2. Share slides from a recent or upcoming presentation in small groups3. Deliver 5 minutes of your AMIA presentationOct-11 Copyright © 2011 DZ Sands 74 All Rights Reserved
    • Take Home Points Youare the most important element Does presentation support your ideas? Can should Ask others to review Rehearse aloud & condense Be consistent Variety vs. consistencyOct-11 Copyright © 2011 DZ Sands 75 All Rights Reserved
    • Take Home Points Visibility  Words  Images Ask for feedback Practice and revise Watch and learn from good (and bad) speakers You can do be a good presenter!Oct-11 Copyright © 2011 DZ Sands 76 All Rights Reserved
    • References Big Dog and Little Dog’s Performance Juxtaposition  http://www.nwlink.com/~donclark/leader/leadpres.html Effective Public Speaking Skills  http://www.effective-public-speaking.com/ Garr Reynolds – Presentation Zen  http://www.garrreynolds.com/Presentation/ How to Do Public Speaking and Presentations from ManagementHelp.org  http://managementhelp.org/communicationsskills/public-speaking.htm Oral Presentation Skills: A Practical Guide  http://people.engr.ncsu.edu/txie/publications/oral_presentation_skills.pdf Presentation Skills  http://www.presentation-skills.biz/ Training.com Presentations Articles  http://www.presentations.com/Oct-11 Copyright © 2011 DZ Sands 77 All Rights Reserved
    • Danny@DannySands.com Twitter: @DrDannySandshttp://slideshare.net/dzsands